UN Senior Supply Associate Career Jobs – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Senior Supply Associate
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10027119
Vacancy Notice: 003/2018
Duty Station: Kampala,
Post Grade: GL7
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Senior
Supply Associate will manage and support all activities pertaining to the
supply chain function including planning, sourcing, transport, shipping,
customs clearance and warehousing management in the operation. The incumbent
will maintain regular contact on a working level on routine issues with other
UNHCR offices, UN agencies, NGOs, government partners and commercial
contractors in the area to facilitate the operation. The duty of the incumbent
is to support and monitor the management of material resources within the
geographical area covered by the office while exercising efficiency in the use
of those resources
Key Duties and
  • Prepare plans for delivery of relief items
    according to operational needs.
  • Apply UNHCR’s procurement strategy when
    planning for purchase of important commodities and services.
Operational Support:
  • The incumbent will ensure timely customs
    clearance of consignments.
  • Manage storage of goods according to best
    practices and UNHCR rules and regulations.
  • Coordinate transportation and distribution
    of relief items.
  • Maintain an efficient system for the
    release, distribution and redeployment of goods.
  • Prepare logistical plans, implement supply
    operations and provide information on the status of requests and the
    availability of items in the supply chain.
  • Coordinate activities of implementing
    partners and/or contractors performing supply related activities, and
    ensure that they understand and adhere to relevant UNHCR rules and
  • Maintain accurate and comprehensive
    records on logistical activities and provide timely reports and updates
    both periodically and on request.
  • Through regular physical verification of
    PPE establish their status.
  • Purpose old and obsolete PPE for disposal
    and plan for arrival of replacement items.
Infrastructure Support:
  • Evaluate purchase requisitions to ensure
    that specifications, delivery dates and all other requirements are in
  • The incumbent will also draft and dispatch
    quotation requests and/or tenders, assist in the evaluation of offers and
    draft bid-tabulations and prepare proposals for award of contracts to the
    Committee on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence.
  • Regularly monitor the manufacture/transport
    of ordered goods to ensure timely delivery. Provide guidance and advice on
    UNHCR procurement policies and procedures to support and assist requesting
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration & marking of new Property, Plant and
    Equipment (PPE), and organisation of the physical verification of PPE.
  • Ensure that PPE agreements are properly
    issued and signed.
  • Ensure proper preparation of disposal
    forms and cases for the Asset Management Board.
  • Organise the disposal of PPE according to
    Asset Management Board decisions. Provides asset management reports,
    customised reports, and gathers information on all assets and provides
    in-depth reports periodically and when requested.
Business Support:
  • Adapt local supply chain structures to be
    consistent with the operational needs.
  • Ensure effective information flow in the
    supply chain and adapt local process to the prevailing environment.
  • Monitor the quality and accuracy of supply
    chain related data in relevant business systems.
  • Compile and analyse statistical
    information, identify trends and developments in supply chain related
    matters that will assist in decision making.
  • Disseminate, promote commitment to and
    monitor compliance with UNHCR global policies, standards and guidance on
    supply chain management.
  • Any other responsibility deemed necessary
    or as delegated by the Head of Supply Management Service in order to meet
    the level of service required by the organisation
Key Performance Indicators:
  • UNHCR delivers timely and quality goods
    and services to persons of concern in compliance with supply chain rules
    and procedures.
  • Effective local support is provided to
    UNHCR supply chain to develop an infrastructure that accommodates the
    needs of its operation.
  • Local liaison with partners effectively
    supports supply activities.
  • Identify, assess and select vendors based
    on their capability for delivering commodities and services. Maintain
    vendor and item master databases.
  • Guide senior management on resources
    allocation to support on-going operations.
  • Determine shipment methods, routes and
    delivery schedules to meet demand in the most timely manner.
  • Enforce compliance of supervised staff
    with relevant UNHCR regulations, rules and procedures and appraise their

Qualifications, Skills and
  • The ideal candidate for the United Nations
    Senior Supply Associate career opportunity should have completed secondary
    school education with post-secondary training/certificate in Commerce,
    Business Administration, Economics, Marketing or a related field.
  • At least eleven years of previous relevant
    professional job experience.
  • Completion of UNHCR learning programmes or
    specific training relevant to functions of the position such as the Supply
    Chain Learning Programme (SCLP).
  • Other UN procurement and logistics
    training such as IAPSO and UNPD -Knowledge and working experience of
    PeopleSoft MSRP Supply Chain applications
  • Fluency in English and working knowledge
    of another relevant UN language
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 26th February, 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
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