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UN Associate Fleet Management Officer Job Careers – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Associate Fleet Management
Officer
Officer
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Position No.: UNOPS-IICA-FLEET
Vacancy Notice: UNHCR/UGANDA/IICA/001/2018
Duty Station: Kampala,
Uganda
Uganda
About US:
The Office of the United
Nations High Commissioner for Refugees was established on December 14, 1950 by
the United Nations General Assembly. UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate
action for international protection to refugees; seek permanent solutions for
the problems of refugees and safeguard refugee rights and well-being. UNHCR has
an additional mandate concerning issues of statelessness, as it is given a
designated role under Article 11 of the 1961 Convention on the Reduction of
Statelessness.
Nations High Commissioner for Refugees was established on December 14, 1950 by
the United Nations General Assembly. UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate
action for international protection to refugees; seek permanent solutions for
the problems of refugees and safeguard refugee rights and well-being. UNHCR has
an additional mandate concerning issues of statelessness, as it is given a
designated role under Article 11 of the 1961 Convention on the Reduction of
Statelessness.
Key Duties and Responsibilities:
- The
Associate Fleet Management Officer will provide administrative support to
the Country Office and ensure that administrative, logistical policies and
procedures for fleet/vehicles, property plant and equipment management
ensuring that maintenance is in place and followed. - Act
as focal person in vehicles procurement in conjunction Administration and
Programme units in projecting vehicle requirements based on standard or
such industry acceptable methodologies. Fleet Manger consolidates
operations vehicle requirements and places order with GFM who prepares
Budget Transfers, which fleet manager follows up with relevant budget
holders for commitments or payment. - The
Fleet Manager works in liaison with GFM and substantive units in
receiving, distribution, tracking of vehicles, accident, and incident
reporting and schedules vehicles for service. Responsible for action
follow up after accident reporting and also following up with responsible
authority for timely submission of accident reports and filing of
insurance claims with Global Fleet management (GFM) insurance or local 3rd
party Insurers. - Maintains
an updated inventory of all UNHCR vehicles and works closely with Asset
Management Unit (AMU) assists in consolidating vehicles for disposal and
processing disposal procedures with relevant Government authorities. - Responsible
for assessing technical capacity of local commercial electro-mechanical
workshops or service providers to ensure frame agreements are entered into
with such parties for the purposes of timely servicing and/or repair of
both light vehicles and trucks owned by UNHCR and other United Nations
Agencies in the project Area. The Incumbent will also be in charge of
managing contracts with commercial electro-mechanical workshops - The
Fleet Manager checks the status of maintenance and repair works on
vehicles, evaluate all maintenance work to ensure that work is performed
within established time frames, provide assistance with repairs when
needed and make recommendations regarding maintenance procedures when
requested. - Provide
recommendation for acquisition, maintenance and replacement of fleet
assets and parts. - Develop
local fleet management replacement strategies taking into account UNHCR
short and medium term requirements. - Establish
and maintain the system of preventive maintenance and repairs of all
vehicles, ensuring that repairs meet manufacturers specifications and
requirement of UNHCR. - The
Associate Fleet Management Officer will also lead market surveys for
identification of suitable 3rd party logistics service providers including
providers of both light and heavy vehicles for rental. Will manage the
performance of such 3rd party logistics service providers to assured
quality of the required services. In doing so, she/he will review and
improve existing tracking and certification tools to ensure adequate
control and accountability of outsourced logistics services. - Work
in support of the movement of Refugees, non-food items and water trucking,
the fleet manager in consultation with programme and Supply Officers plans
vehicle requirements and guide 3rd party logistics service providers on
timely deployments to ensure effective and efficient operations. - The
Associate Fleet Management Officer also supports the Administration and
Programme teams in determining vehicle equipment kit requirements and
Coaches Drivers on appropriate operation of vehicles that will include
defensive driving skills which will be offered in liaison with UNHCR
Uganda operation Logistics project partner(s). The fleet Manager is
expected to train all Drivers on accident reporting procedures. - Make
field visits for routine inspection of use and performance of operations fleet
and power generator resources and provide reports to the budget holders
and Supply Officer. - Be
part of and get involved in drivers recruitment, conduct regular
orientative meeting with drivers to assess working conditions to enhance
productivity and seek ways and means of motivating. - Act
as a coordinator/focal person and data facilitator for periodic physical
verification of all operational vehicles, motorcycles and power
generators. - The
Associate Fleet Management Officer will work closely with Supply
colleagues to monitor UNHCR customs clearing agent to follow up and ensure
efficient clearing of vehicles and motorcycles at Uganda Revenue
Authority. - The
Fleet Manager will be part of Country Supply Staff and therefore is
expected to support the operation on specific technical related issues and
other tasks of the unit.
Key Result Areas:
- An
international Fleet Manager for BO Kampala is responsible to ensure
effective control and utilization of fleet/drivers in Kampala as well as
field office locations with expected output on efficient and effective
transportation solutions while minimizing un- necessary vehicle repair
expenses: - Organize
and coordinate transportation movement of staff in all fields offices in
Uganda operations, ensure fleet operation in compliance with organization
and host country rules and regulations. - Keep
a record of all vehicles and keep an excel sheet to properly monitor
various scheduling of staff movement based on daily requests. - Oversee
routine and ad hoc maintenance and repair, record all services,
maintenance and repair made per vehicle in the UNHCR fleet wave database
system. - Streamline
and monitor fuel purchase system with using the Fuel Cards for all
Administration vehicles and drivers, record daily fuel issuance per vehicle
in the UNHCR fleet wave data base system. - Vehicle
movement is done through a SWAP system where drivers meet at a certain to
ferry staff travelling between duty station. - Vehicle
Tracking System Focal point and monitor daily movement and utilization of
all UNHCR and Partners fleets in Uganda operation through satellite UNHCR
Vehicle Tracking System. - Report
on weekly basis over speeding and night driving report to the
Representative, Field Safety Adviser, and Assistant Representative
(Admin). - Prepare
driver duty roster and report on weekly basis the daily use of
Administration vehicles to Senior Supply and Assistant Representative
(Admin). - Arrange
monthly meetings with the drivers to point out key issues on
transportation movement and fleet utilization. - Responsible
to ensure the following SOPs appropriately and constantly monitored for
the effective utilization of assets (vehicles, fuel and drivers time
schedule).
Qualifications, Skills and Experience:
- The
ideal candidate for the United Nations UNHCR Associate Fleet Management
Officer career placement should hold a good Bachelor’s Degree - At
least five years of relevant (international) experience. - Previous
experience with UNHCR and UN Mission specifically within the region on
fleet management. - Auto-mechanical
background - Proficiency
in English language is required. - Knowledge
of mechanical repair of vehicles.
How to Apply:
All interested Ugandan
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 19th February 2018
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