Project Management Specialist NGO Career Jobs – World Vision International

 Project Management Specialist
Organisation: World
Vision International
Duty Station: 
Kampala, Uganda
Reports to: Child
Protection and Peace Building Manager
About US:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Project
Management Specialist  will play a
central role in the development, management and coordination of special grant
projects for child protection focused on VAC and GBV issues including relationship
building and coordination with key national level line ministries, donors,
stakeholders and partners. The PM will work collaboratively with respective
sector leader(s) and Project Managers/Coordinators to plan, manage, and
implement activities in the following areas: programming, research and
evaluation, meeting design and coordination, grant/contract management, grant
and report writing. Other responsibilities include supporting national
activities, serving as liaison and representative at meetings, and establishing
and maintaining partnerships. S/he will ensure that assigned Child Protection
Projects are delivered on time, to budget and to the required quality standards
(within agreed specifications). Ensure the projects are effectively resourced
and to effectively manage relationships with a wide range of stakeholders
(including line ministries, project stakeholders, donors) at National and
district levels. The Program Manager is also responsible for managing the work
of consultants, allocating and utilizing resources in an efficient manner and
maintaining a co-operative, motivated and successful team.
Key Duties and Responsibilities:
  • Project
    development and implementation:
    Participate/lead in Project development, planning &
    Implementation for longand short-term projects while working closely with
    Technical leads and project managers/coordinators; develop and effectively
    manage project timelines/schedules to ensure timely completion of key
  • Networking: Network and facilitate a collaborative
    environment to promote effective coordination of projects, manage and
    coordinate programmatic/reflection meetings including ensuring NO sector
    teams’ involvement; participate in strategic planning meetings;
  • External
    and internal engagements:

    In collaboration with sector leads, serve as programmatic liaison to
    external partners, including representing WVU at national level meetings
    related to assigned projects; Conduct quarterly, bi-annual and annual
    reflections with project stakeholders at National and District levels to
    disseminate monitoring findings and recommendations
  • Capacity
    : Effectively
    supervise and coordinate capacity building for project personnel (staff,
    volunteers and others) to effectively implement project interventions to
    expected standards; provide and facilitate technical assistance to Project
    managers and/ Coordinators;
  • Relationship-building: Identify partnership and funding
    opportunities and promote relationship-building among WVU, line
    ministries, stakeholders, and other organisations, agencies, and/or
  • Compliance: Enforce and ensure adherence of project
    staff to WVU’s grants compliance and management standards, and signed
    agreements; support accurate financial management and documentation of
  • Visibility: Identify opportunities for profiling
    projects and services and ensure visibility of the project(s) on behalf of
  • Monitoring,
    Evaluation & Reporting on project indicators and results;
    conduct ongoing field visits for project
    monitoring, evaluation and review of project progress to ensure project
    resources are put to intended use; conduct joint monitoring missions in
    collaboration with other key project stakeholders; Lead on drafting and
    timely submission of accurate project inception reports; assessments,
    monthly, quarterly, semi/annual and end of project reports
  • Performance
    programme activities to ensure quality and accuracy of work outcomes
    vis-à-vis contractual and grant commitments; track relevant project and
    performance risks/issues and escalate to inform CP programming and
    management actions
  • Document: Work with the Child Protection and
    communications team to develop and publish project stories of most
    significant change, learnings, best practices and case studies for wider dissemination
    and contribute to publications, grant applications, and reports through
    collaborative writing; develop and disseminate programmatic and project
    related materials; PowerPoint presentations and other materials for use
    during CP programme-related events;
  • People
    Assist in the
    selection, training and support of program/project staff; ensure annual
    appraisal of line managed staff against responsibilities and key
    performance Indicators are conducted appropriately.
  • Financial/Budget
    To take
    overall responsibility for financial management and monitoring of project
    budgets, ensuring that adequate financial and administrative systems are
    in place.

Qualifications, Skills and Experience:
  • The
    ideal candidate for the World Vision Project Management Specialist job
    opportunity should hold a University degree in Law, Social Sciences,
    Social Work, and/or related field of study. A masters in Public
    administration, Management, Public Health is an added advantage
  • Possession
    of a post graduate in Project Planning and Management and/or Human Rights
    is an added advantage
  • Five
    years’ experience working with an International NGO and government in
    child protection programming: including programming, design,
    implementation and monitoring; Project/programme management
  • Broad
    knowledge and understanding of and commitment to development work,
    especially Christian, child-focused, community-based development concepts,
    approaches and processes;
  • Strong
    understanding of the operations of government ministries
  • Good
    understanding of child protection programming, child related laws and
    policies, and other relevant international human rights standards
    protecting the rights of children.
  • Good
    understanding of latest developments, research and trends in the relevant
    aspects of the field of child protection and VAC.
  • Strong
    understanding of a systems approach to child protection programming.
  • Networking/coordination
    skills among different partners/stakeholders;
  • Demonstrated
    capacity buidling and facilitation skills;
  • Demonstrated
    skills to work with children
  • Good
    time management and organizational skills;
  • Good
    project planning and management skills
  • Excellent
    communication and interpersonal skills
  • Must
    have proven advocacy and documentation experience
  • Previous
    experience in policy analysis training
  • Computer
    literacy skills
  • Must
    be able to travel extensively within Uganda as and when required
  • Ability
    to communicate fluently in writing and orally
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 9th February 2018
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