The Ugandan Jobline

• Ensure
  that the procurement and selection of Consultants guidelines of GIZ are
  observed and adhered to at all stages of the procurement process
• The
  incumbent will manage issue, receipt and opening of bids, expression of interest
  and proposals from potential service providers, contractors and suppliers
• Actively
  participate in the Evaluation exercises (expression of interest, Quotations,
  bids and proposals) and ensuring adherence to procedures and guidelines
• Provide
  timely technical advice on procurement to project stakeholders
• Preparation
  of Contracts, orders for review by the authorized signatories
• Support
  contract management through monitoring orders of supplies, goods and works
  progress and delivery schedules and pointing out any shortcomings (in
  delivery, cost, quality and contract administration) to the line manager.
• Manage
  the procurement and disposal unit archive by ensuring proper referencing
  and keeping up to date procurement files for each procurement /disposal
  carried out as per GIZ guidelines.
• Keeps
  an up to date suppliers/consultants data base and conducts regular search
  for alternatives
• Prepare
  procurement progress reports, procurement monthly and quarterly reports
• Develop,
  prepare and update the procurement and Disposal plan for projects/programmes
  and monitor their implementation.
• Update
  and maintain complete procurement files and records including all
  correspondence related to procurement activities and ensure that the records
  are safeguarded and properly kept for future reference
• Organise
  pre-bid or Pre-proposal meetings and negotiation meetings.
• Participate
  in the preparation of bidding documents , request for proposals,
  consultants’ shortlist and other documents based on relevant procedures
  for the procurement of goods, works and consultant services and facilitate
  the Post Procurement Reviews (PPR) exercise and follow up implementation
  of PPR recommendations
• Report
  to the line manager or Director of Finance any noted fraud and corruption
  or governance issues with procurement staff, bidders and Consultants
• Receives
  and checks delivered material for the Country Office and for the
  Programmes/Projects
• Advises
  suppliers of defective goods delivered and arranges necessary follow-ups
• Checks
  suppliers’ / consultants’ invoices, delivery notes and any other relevant
  documents verifies them/submits them for payment

• Perform
  any other lawful duties as may be assigned by the line manager from time
  to time
• Undertakes
  further job training related to his/her position and duties if required.

• The GIZ Procurement Officer must hold an
  honours’ University degree in Procurement, Business Administration,
  Economics or other related courses
• Possession of a post graduate
  qualification training /diploma in procurement and supply chain management
  or Procurement and logistics management will be an added advantage
• A minimum of five years of professional
  working experience in a similar position
• Excellent knowledge of procurement
  procedures and contract management
• Excellent command of MS-Office
• Good working knowledge of modern
  telecommunication systems (telephone, fax, e-mail, internet and its
  software)
• Excellent English – spoken and written
  and Local Language skills

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