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Procurement Officer Career Jobs - GIZ

Job Title:            Procurement Officer
Organization: GIZ
Duty Station: Kampala, Uganda
Reports to: Head Procurement

About US:
The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal republic of Germany with International operations in Uganda, GIZ Implements commissions for the German government and other national and international, public and private sector clients within the framework of the international Cooperation between the Federal Republic of Germany and the Government of Uganda.

Job Summary: The Procurement Officer is tasked with managing procurement of material, goods, services and works for the GIZ Country Office, Programs/Projects according to GIZ rules and regulations which will guarantee timely acquisition essential for project implementation and operations. The jobholder will be tasked with contract management for the different financing options as per GIZ guidelines. The incumbent will also be tasked with the rffective coordination with colleagues of the Finance Department.

Key Duties and Responsibilities:
Procurement and Contracts:
  • Ensure that the procurement and selection of Consultants guidelines of GIZ are observed and adhered to at all stages of the procurement process
  • The incumbent will manage issue, receipt and opening of bids, expression of interest and proposals from potential service providers, contractors and suppliers
  • Actively participate in the Evaluation exercises (expression of interest, Quotations, bids and proposals) and ensuring adherence to procedures and guidelines
  • Provide timely technical advice on procurement to project stakeholders
  • Preparation of Contracts, orders for review by the authorized signatories
  • Support contract management through monitoring orders of supplies, goods and works progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the line manager.
  • Manage the procurement and disposal unit archive by ensuring proper referencing and keeping up to date procurement files for each procurement /disposal carried out as per GIZ guidelines.
  • Keeps an up to date suppliers/consultants data base and conducts regular search for alternatives
  • Prepare procurement progress reports, procurement monthly and quarterly reports
  • Develop, prepare and update the procurement and Disposal plan for projects/programmes and monitor their implementation.
  • Update and maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference
  • Organise pre-bid or Pre-proposal meetings and negotiation meetings.
  • Participate in the preparation of bidding documents , request for proposals, consultants’ shortlist and other documents based on relevant procedures for the procurement of goods, works and consultant services and facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations
  • Report to the line manager or Director of Finance any noted fraud and corruption or governance issues with procurement staff, bidders and Consultants
  • Receives and checks delivered material for the Country Office and for the Programmes/Projects
  • Advises suppliers of defective goods delivered and arranges necessary follow-ups
  • Checks suppliers’ / consultants’ invoices, delivery notes and any other relevant documents verifies them/submits them for payment
Other Duties/Additional Tasks
  • Perform any other lawful duties as may be assigned by the line manager from time to time
  • Undertakes further job training related to his/her position and duties if required.

Qualifications, Skills and Experience: 
  • The GIZ Procurement Officer must hold an honours’ University degree in Procurement, Business Administration, Economics or other related courses
  • Possession of a post graduate qualification training /diploma in procurement and supply chain management or Procurement and logistics management will be an added advantage
  • A minimum of five years of professional working experience in a similar position
  • Excellent knowledge of procurement procedures and contract management
  • Excellent command of MS-Office
  • Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software)
  • Excellent English - spoken and written and Local Language skills

How to Apply:
All interested and suitably qualified candidates should send their applications with detailed CVs (max. 3 pages) and a cover letter (max. 2 pages) addressing the applicant's motivation by email to: recruitment-uganda@giz.de. Please note: Only those applications with the subject heading “Procurement Officer” will be accepted.

Deadline: 15th February 2018

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