No Experience Finance and Administration Assistant ABSYR Jobs – ICCO Cooperation

Organisation: ICCO
Cooperation
Duty Station: 
Uganda
Reports to: Program
Coordinator ABSYR
About ICCO:
ICCO was established in 1964
and became a cooperation in 2012. The founding members of ICCO Cooperation are
Edukans, the Protestant Church of The Netherlands (Kerk in Actie) and the
association Prisma. Within a coherent programmatic framework, ICCO Cooperation
offers worldwide financial support, lobby and brokerage services to local
non-governmental organizations, the private sector, churches, and networks that
work on sustainable economic development, democracy and peace, access to basic
services, food security and climate mitigation. ICCO Cooperation seeks to end
poverty and injustice and who are committed to creating a world where people
can live in dignity and security.
About ABSYR Program:
The Agri-Business Skilling for
Youth in a Refugee context (ABSYR) program is a three year program aimed to
increase the socio-economic well-being of youth in Yumbe district (refugees and
host community) through skilling in agriculture, agribusiness and life skills.
The program is carried out in a consortium with two other INGOs (ZOA and War
Child Holland) and led by ICCO Cooperation. Apart from the overall management,
ICCO will be responsible for the formation of youth into successful
cooperatives or producer organizations and building private sector linkages for
value chain support and coaching.
Job Summary: The Finance
and Administration Assistant is responsible for preparing all the supporting
documents of payments after verification and submitting them for approval and
support the administrative tasks as described in these responsibilities.
Key Duties and Responsibilities:
Finance Support:
  • Act
    as a bank agent
  • Support
    the finance department by delivering and withdrawal of Cheques
  • Deposit
    all cash.
  • Responsible
    to collect the couriers from the bank,
  • Maintain
    mobile money for transactions where no bank is available
  • Daily
    checkout of cash transactions and reports weekly to the Program Coordinator
    and Finance Manager for verification and approval.
  • Keep
    records of office expenses up to date for weekly verification.
  • In
    charge of finance documents and ensuring they are in safe custody and
    easily accessible by finance team.
Payment and document
processing
  • Adequate
    classifications of Finance documents.
  • Receipt
    and registration of invoices to pay.
  • Prepare
    supporting documents for payment of invoices by cheque and transfer order.
  • Tasked
    with the verification of supporting documents for cash expenditures.
  • Numbering
    of accounting documents (Bank/cash payments)
  • Booking
    monthly financial reports into all solutions system after verification
  • Issue
    travel advances to staff.
  • Monitors
    the reconciliation of travel advances &accountabilities and submit to
    the Finance officer for review
Petty Cash Management:
  • In
    charge of keeping petty cash and issuing it as approved by authorized
    personnel.
  • Count
    Petty cash on a monthly basis in presence of the Project Coordinator
  • Summarize
    and report all petty cash vouchers
Administration:
  • Carry
    out stock management including local procurement following OCCO’s
    procurement manual and guidelines
  • Work
    with administrator to develop and maintain a property tracking system for
    all equipment and ensure that they are listed in the inventory.
  • Track
    monthly vehicles’ fuel consumption and provide a detailed table
Key Result Areas:
  • Finance
    Support
  • Payment
    and document
  • Petty
    Cash Management
  • Administration



Qualifications, Skills and Experience: 
  • The
    applicant for the Finance and Administration Assistant job must hold a Diploma
    or Bachelor’s degree in Finance and Administration or equivalent;
  • Good
    knowledge of computer and accounting software;
  • Excellent
    interpersonal communication and communication, including intercultural
    communication;
  • Excellent
    language skills in English;
  • Stress
    management and ability to multitask;
  • Analytical
    and problem solving skills;
  • A
    good team player.
Personal Competencies:
  • Self-motivated,
    pro-active and result driven
  • Being
    an open and reliable person with high integrity
  • Keen
    attention to detail
  • A
    good team player
  • Ability
    to connect with people of different backgrounds
  • Ability
    to transfer skills
  • Affinity
    with ICCO’s values and operating principles
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs of not more than 3 pages, a
motivational letter and contact details of 3 professional referees to
central-and-eastern-africa@icco-cooperation.org as only email applications
shall be considered and no email should exceed 2MB. All applications should be
clearly marked: “Finance and Administration Assistant ABSYR”
Deadline: 2nd March 2018
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