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No Experience Finance and Administration Assistant ABSYR Jobs - ICCO Cooperation

Organisation: ICCO Cooperation
Duty Station:  Uganda
Reports to: Program Coordinator ABSYR

About ICCO:
ICCO was established in 1964 and became a cooperation in 2012. The founding members of ICCO Cooperation are Edukans, the Protestant Church of The Netherlands (Kerk in Actie) and the association Prisma. Within a coherent programmatic framework, ICCO Cooperation offers worldwide financial support, lobby and brokerage services to local non-governmental organizations, the private sector, churches, and networks that work on sustainable economic development, democracy and peace, access to basic services, food security and climate mitigation. ICCO Cooperation seeks to end poverty and injustice and who are committed to creating a world where people can live in dignity and security.

About ABSYR Program:
The Agri-Business Skilling for Youth in a Refugee context (ABSYR) program is a three year program aimed to increase the socio-economic well-being of youth in Yumbe district (refugees and host community) through skilling in agriculture, agribusiness and life skills. The program is carried out in a consortium with two other INGOs (ZOA and War Child Holland) and led by ICCO Cooperation. Apart from the overall management, ICCO will be responsible for the formation of youth into successful cooperatives or producer organizations and building private sector linkages for value chain support and coaching.

Job Summary: The Finance and Administration Assistant is responsible for preparing all the supporting documents of payments after verification and submitting them for approval and support the administrative tasks as described in these responsibilities.

Key Duties and Responsibilities:
Finance Support:
  • Act as a bank agent
  • Support the finance department by delivering and withdrawal of Cheques
  • Deposit all cash.
  • Responsible to collect the couriers from the bank,
  • Maintain mobile money for transactions where no bank is available
  • Daily checkout of cash transactions and reports weekly to the Program Coordinator and Finance Manager for verification and approval.
  • Keep records of office expenses up to date for weekly verification.
  • In charge of finance documents and ensuring they are in safe custody and easily accessible by finance team.
Payment and document processing
  • Adequate classifications of Finance documents.
  • Receipt and registration of invoices to pay.
  • Prepare supporting documents for payment of invoices by cheque and transfer order.
  • Tasked with the verification of supporting documents for cash expenditures.
  • Numbering of accounting documents (Bank/cash payments)
  • Booking monthly financial reports into all solutions system after verification
  • Issue travel advances to staff.
  • Monitors the reconciliation of travel advances &accountabilities and submit to the Finance officer for review
Petty Cash Management:
  • In charge of keeping petty cash and issuing it as approved by authorized personnel.
  • Count Petty cash on a monthly basis in presence of the Project Coordinator
  • Summarize and report all petty cash vouchers
  • Carry out stock management including local procurement following OCCO's procurement manual and guidelines
  • Work with administrator to develop and maintain a property tracking system for all equipment and ensure that they are listed in the inventory.
  • Track monthly vehicles' fuel consumption and provide a detailed table

Key Result Areas:
  • Finance Support
  • Payment and document
  • Petty Cash Management
  • Administration

Qualifications, Skills and Experience: 
  • The applicant for the Finance and Administration Assistant job must hold a Diploma or Bachelor's degree in Finance and Administration or equivalent;
  • Good knowledge of computer and accounting software;
  • Excellent interpersonal communication and communication, including intercultural communication;
  • Excellent language skills in English;
  • Stress management and ability to multitask;
  • Analytical and problem solving skills;
  • A good team player.

Personal Competencies:
  • Self-motivated, pro-active and result driven
  • Being an open and reliable person with high integrity
  • Keen attention to detail
  • A good team player
  • Ability to connect with people of different backgrounds
  • Ability to transfer skills
  • Affinity with ICCO's values and operating principles

How to Apply:
All suitably qualified and interested candidates should send their updated CVs of not more than 3 pages, a motivational letter and contact details of 3 professional referees to central-and-eastern-africa@icco-cooperation.org as only email applications shall be considered and no email should exceed 2MB. All applications should be clearly marked: “Finance and Administration Assistant ABSYR”

Deadline: 2nd March 2018

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