Logistics Manager NGO Career Jobs – Handicap International

Job Title:        Logistics Manager
Organisation: Handicap
Duty Station: Arua,
Reports to: Field
About Us:
Handicap International is an
independent and impartial aid and development organisation working in
situations of poverty and exclusion, conflict and disaster. We work alongside
disabled and vulnerable people to help meet their essential needs, improve
their living conditions and promote respect for their dignity and fundamental
rights. Handicap International is outraged by the injustice faced by people
with disabilities and vulnerable populations, we aspire to a world of
solidarity and inclusion, enriched by our differences, where everyone can live
in dignity.
Job Summary: The
Logistics Manager will be responsible for logistical support to HI activities
in Arua and the follow up of all HI procedures.
Key Duties and Responsibilities:
Steering the programme’s
logistics management
  • Define
    and apply logistics procedures for the supply chain (purchase, stock,
    transport), equipment, vehicle fleets, power supply and
    telecommunications, in compliance with the legal framework and internal
    and donor regulations
  • Set
    up monitoring tables so as to have reliable information permanently to
  • Set
    up indicators and internal controls for the implementation of logistics
  • Train
    programme teams in HI and donor logistics procedures and in the logistics
    regulations applying to the programme and to partners, in compliance with
    the legal framework
  • Support
    project teams in the training and monitoring  of partners with regard to the
    implementation of logistics procedures
  • Ensure
    checks are conducted on partners’ logistics processes
  • Ensure
    the filing and archiving of logistics documents
Planning and guaranteeing
efficient supply chain management
  • Participate
    in the drafting of a supply plan per project
  • In
    liaison with the admin/SSC, define (adapted procedure) and supervise the
    programme’s supply procedures in compliance with internal and donor
    regulations and legal requirements
  • Oversee
    the transport of merchandise and manage customs clearance procedures
  • Manage
    national and international calls for tender
  • Set
    up and check on the regular updating of a suppliers data base
  • Supervise
    the monitoring of Purchase and Service Requests and check purchase files
  • Supervise
    the reception of merchandise and the delivery of material to requesting
  • Assist
    with the drafting of donor reports and preparing for audits  on aspects concerning supply
  • Draw
    up contracts for suppliers and service providers and manage, archive and
    monitor suppliers and service providers
  • Supervising
    the management and use of the vehicle fleet and other means of transport
    in compliance with internal regulations and the security plan
  • In
    liaison with the admin/SSC, define the programme’s transport needs
  • Define
    the management and user rules for vehicles and other means of transport in
    compliance with local legislation, the highway code, the programme’s
    security rules and HI’s regulations
  • Organise/ensure
    the organisation of the management of other transport means
  • Organise/ensure
    the organisation of the above vehicles’ allocation and availability
  • Following
    up on road accidents.
  • Ensuring
    the filing and archiving of files, contracts and documentation associated
    with vehicles and transport
Managing technical equipment
  • Validate
    the choice of adapted materials in compliance with procurement procedures
  • Assist
    with the definition of equipment management procedures and put them in
  • Set
    up and monitor Equipment Monitoring Charts(EMC); ensure the reliability of
    the data they contain and the filing and archiving of documents pertaining
    to them
  • Liaise
    with the Programme Accounts Unit on the localisation of fixed assets and
    their monitoring in the EMC
  • Monitor
    entries and withdrawals for each equipment group
  • Undertake
    regular physical inventories and send them to head office in compliance
    with deadlines
  • Ensure
    the installation, maintenance, monitoring and traceability of equipment
    (computer, power-supply, communication, etc.)
  • Check
    the Technology Charter is properly applied and monitor email and internet
  • Train
    programme staff on how to handle equipment and draft procedures for use
  • Assist
    with drafting donors’ financial reports, funding proposals and
    budgets/budget revisions for aspects concerning equipment management.
Managing/overseeing the
management of general services (expatriate staff accommodation, offices and
storage facilities)
  • Set
    up and supervise the physical management of stocks and storage premises
  • Set
    up and monitor stock management procedures
  • Identify
    and anticipate programme needs for premises
  • Define
    the criteria for choosing and selecting premises
  • Search
    for and identify available premises
  • Manage
    the fitting out, upkeep and maintenance of premises
  • Analyse
    insurance coverage options and contact insurance companies
  • Monitor
    the premises’ utility contract costs (water, electricity, etc.)
  • Ensure
    the premises are secure (locking systems, watchmen, first aid kits,
  • Manage
    the logistical organisation of project seminars and training
Participating in the analysis
and implementation of the programme’s security rules
  • Bring
    all security information collected that he/she is aware of to the
    attention of his/her line manager
  • Monitor
    the programme risks
  • Circulate
    information concerning the security of travel, equipment and premises
    within the programme
  • Secure
    and render visible the premises, vehicles, equipment and individuals as
    set out in the security rules
Managing the programme’s
logistics team
  • Manage
    and lead the programme’s logistics team, fix objectives and assess the
    staff he/she line-manages
  • Train
    his/her team
  • Set
    up communication and coordination mechanisms for his/her team
  • Manage
    contractual monitoring (leave, end of trial periods, etc.) of the staff
    he/she line-manages; if necessary, co-validate disciplinary procedures
    with the support services coordinator
  • Oversee
    his/her team’s career development: define training needs and provide
    guidance on professional development.
  • Participating
    at the weekly team coordination meetings;
  • Participating
    in the Arua programs strategy planning;
  • Ensure
    the strict application of the rules;
  • Report
    any incident in which s/he’s involved immediately;

Qualifications, Skills and Experience:
  • The
    ideal candidate for the Handicap International Logistics Manager job
    opportunity must hold a professional diploma or university degree in a
    Logistics field
  • One
    year of experience in a similar position
  • Previous
    experience with an NGO
  • Previous
    experience in emergency response is appreciated
  • Advanced
    IT knowledge (hardware and software, Microsoft Office, Internet)
  • Knowledge
    of international humanitarian response and development work
  • Excellent
    written and spoken English
  • Ability
    to work in an inter cultural environment
  • Flexibility,
    responsive, motivated, good communicator
  • Ability
    to work under pressure
  • Management
  • Personal
  • Calm,
    structured, organized.
How to Apply:
All suitably qualified
candidates who wish to join Handicap International are encouraged to send their
updated CVs (3 pages max, including three professional references) with cover
letters to HR Coordinator at job.uganda@handicap-international-ug.org with
the subject “Application to Logistics Manager.”  
Deadline: 25th February 2018
NB: Any
efforts to influence the recruitment process will lead to automatic
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