The Ugandan Jobline

• Define
  and apply logistics procedures for the supply chain (purchase, stock,
  transport), equipment, vehicle fleets, power supply and
  telecommunications, in compliance with the legal framework and internal
  and donor regulations
• Set
  up monitoring tables so as to have reliable information permanently to
  hand
• Set
  up indicators and internal controls for the implementation of logistics
  procedures
• Train
  programme teams in HI and donor logistics procedures and in the logistics
  regulations applying to the programme and to partners, in compliance with
  the legal framework
• Support
  project teams in the training and monitoring  of partners with regard to the
  implementation of logistics procedures
• Ensure
  checks are conducted on partners’ logistics processes
• Ensure
  the filing and archiving of logistics documents

• Participate
  in the drafting of a supply plan per project
• In
  liaison with the admin/SSC, define (adapted procedure) and supervise the
  programme’s supply procedures in compliance with internal and donor
  regulations and legal requirements
• Oversee
  the transport of merchandise and manage customs clearance procedures
• Manage
  national and international calls for tender
• Set
  up and check on the regular updating of a suppliers data base
• Supervise
  the monitoring of Purchase and Service Requests and check purchase files
• Supervise
  the reception of merchandise and the delivery of material to requesting
  parties
• Assist
  with the drafting of donor reports and preparing for audits  on aspects concerning supply
• Draw
  up contracts for suppliers and service providers and manage, archive and
  monitor suppliers and service providers
• Supervising
  the management and use of the vehicle fleet and other means of transport
  in compliance with internal regulations and the security plan
• In
  liaison with the admin/SSC, define the programme’s transport needs
• Define
  the management and user rules for vehicles and other means of transport in
  compliance with local legislation, the highway code, the programme’s
  security rules and HI’s regulations
• Organise/ensure
  the organisation of the management of other transport means
• Organise/ensure
  the organisation of the above vehicles’ allocation and availability
• Following
  up on road accidents.
• Ensuring
  the filing and archiving of files, contracts and documentation associated
  with vehicles and transport

• Validate
  the choice of adapted materials in compliance with procurement procedures
• Assist
  with the definition of equipment management procedures and put them in
  place
• Set
  up and monitor Equipment Monitoring Charts(EMC); ensure the reliability of
  the data they contain and the filing and archiving of documents pertaining
  to them
• Liaise
  with the Programme Accounts Unit on the localisation of fixed assets and
  their monitoring in the EMC
• Monitor
  entries and withdrawals for each equipment group
• Undertake
  regular physical inventories and send them to head office in compliance
  with deadlines
• Ensure
  the installation, maintenance, monitoring and traceability of equipment
  (computer, power-supply, communication, etc.)
• Check
  the Technology Charter is properly applied and monitor email and internet
  access
• Train
  programme staff on how to handle equipment and draft procedures for use
• Assist
  with drafting donors’ financial reports, funding proposals and
  budgets/budget revisions for aspects concerning equipment management.

• Set
  up and supervise the physical management of stocks and storage premises
• Set
  up and monitor stock management procedures
• Identify
  and anticipate programme needs for premises
• Define
  the criteria for choosing and selecting premises
• Search
  for and identify available premises
• Manage
  the fitting out, upkeep and maintenance of premises
• Analyse
  insurance coverage options and contact insurance companies
• Monitor
  the premises’ utility contract costs (water, electricity, etc.)
• Ensure
  the premises are secure (locking systems, watchmen, first aid kits,
  extinguishers)
• Manage
  the logistical organisation of project seminars and training

• Bring
  all security information collected that he/she is aware of to the
  attention of his/her line manager
• Monitor
  the programme risks
• Circulate
  information concerning the security of travel, equipment and premises
  within the programme
• Secure
  and render visible the premises, vehicles, equipment and individuals as
  set out in the security rules

• Manage
  and lead the programme’s logistics team, fix objectives and assess the
  staff he/she line-manages
• Train
  his/her team
• Set
  up communication and coordination mechanisms for his/her team
• Manage
  contractual monitoring (leave, end of trial periods, etc.) of the staff
  he/she line-manages; if necessary, co-validate disciplinary procedures
  with the support services coordinator
• Oversee
  his/her team’s career development: define training needs and provide
  guidance on professional development.

• Participating
  at the weekly team coordination meetings;
• Participating
  in the Arua programs strategy planning;
• Ensure
  the strict application of the rules;
• Report
  any incident in which s/he’s involved immediately;

• The
  ideal candidate for the Handicap International Logistics Manager job
  opportunity must hold a professional diploma or university degree in a
  Logistics field
• One
  year of experience in a similar position
• Previous
  experience with an NGO
• Previous
  experience in emergency response is appreciated
• Advanced
  IT knowledge (hardware and software, Microsoft Office, Internet)
• Knowledge
  of international humanitarian response and development work
• Excellent
  written and spoken English
• Ability
  to work in an inter cultural environment
• Flexibility,
  responsive, motivated, good communicator
• Ability
  to work under pressure
• Management
  skills
• Personal
  qualities
• Calm,
  structured, organized.

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