Human Resource Officer – Regionalization USAID PEPFAR Grant Careers – Rakai Health Sciences Program (RHSP)

Organisation: Rakai
Health Sciences Program (RHSP)
Funding Source: US PEPFAR/
Centers for Disease Control and Prevention (CDC)
Duty Station: Mpigi,
Kyotera, Sembabule and Kalangala, Uganda
Reports to:  Human
Resource Manager
About US:
Rakai Health Sciences Program
is a collaborative Bio-medical research and service delivery organization. It
strives to improve the quality of life of the local population through a
combination of community based research, curative services and prevention
strategies in the District of Rakai, South Western Uganda. It is based at the
Uganda Virus Research Institute Entebbe and Kalisizo in Rakai District.
About CDC Program:
With funding from PEPFAR/
Centers for Disease Control and Prevention (CDC), RHSP is implementing a 5 year
comprehensive HIV/ AIDS program in the 12 districts of Masaka region namely;
Rakai, Kyotera, Masaka, Kalungu, Bukomansimbi, Lyantonde, Lwengo, Sembabule,
Butambala, Gomba, Mpigi, and Kalangala with an aim of achieving rapid HIV
epidemic control.
Job Summary: The Human
Resource Officer – Regionalization will provide support to the Human Resource
Manager in providing HR services to the Regional Offices and implementing
partners in respect to recruitment, contract management, health & Safety,
learning and development and HRIS Management.
Key Duties and Responsibilities:
  • Provide administrative support to the staff appraisal
    process, including sending
    appraisal forms to the various users, providing technical guidance to
    appraisers as required, analyzing the forms when filled, preparing summary
    reports on the appraisals in line with the HR policies.  
  • Assist the Human Resource Manager in monitoring staffing situation in
    the program by reviewing staff levels, identify staff gaps, and compile
    data on vacancies and other inadequacies
  • Implement and monitor staff recruitment and
  • Maintain a record of impending staff retirements, and plan for timely replacements  
  • Manage staff leave schedules and database. 
  • Assist in attending to individual staff
    problems, grievances and concerns. 
  • Assist in updating Job Descriptions and
    renewing staff contracts
  • Perform administrative duties in the HR office that may include but
    not limited to filling, organizing and representation in departmental
  • Coordinate staff Medical Insurance, IDs and
    Welfare activities as required including workman’s compensation insurance
  • Propose and implement employee Health and Safety programmes including
    health education
  • Ensure all Staff get Staff ID’s Employee
    Numbers and Employee files duly completed and filed
  • Manage employee Leave and ensure Leave is well
    maintained and documented in time.
  • Update and maintain employee files in time both
    in the HRIS and hard copy
  • Perform any other official duties as may be
    assigned management.
Key Performance Indication (KPI’s):
  • Timely
    recruitment including advertisement, shortlisting and interviewing of
  • Proper and timely collection, documentation and
    filing of employee files.
  • Timely addition of new staff to the
    Organization Medical Insurance Plan.
  • Timely introduction of new staff to all staff.

Qualifications, Skills and Experience: 
  • The
    ideal candidate for the Human Resource Officer – Regionalization job
    opportunity should hold a Bachelor’s Degree in Human Resources, Business
    Administration or Social sciences.
  • Possession of a Post graduate qualification in
    Human Resource Management is desirable.
  • Three
    years’ experience in Human Resource especially recruitment &
  • Strong knowledge and experience in HR
    Information Systems.
  • Independently motivated, enthusiastic, ability
    to meet deadlines and to make initiatives
  • Excellent written and oral communication
  • Excellent
    presentation and interpersonal skills
How to Apply:
All suitably qualified and
interested applicants should send their application letter, valid academic
documents and detailed resume (CV) with three recognizable referees to:
The Human Resource Manager,
Rakai Health Sciences Program,
P.O. Box 279, Kalisizo, Rakai,
Deliver to: Rakai Health
Sciences Program offices
Clement Hill Plot 8 Kampala,
Send via E-mail to:
NB: Please indicate on the
envelope & application; a) the position applied for, b) The district of
preference. For all online applications, save your documents as position &
district of preference ( e.g. Administrative Assistant Kalangala)
Deadline: 16th February 2017
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