HR / Admin Internship NGO Jobs – ACTED (Agency for Technical Cooperation and Development)

 HR / Admin Intern
Organisation: ACTED
(Agency for Technical Cooperation and Development)
Duty Station: Kampala,
Reports to: Finance and
Admin Manager
Duration of Internship:
6 months
About US:
ACTED (Agency for Technical
Cooperation and Development) is a non-governmental organization created in
1993. Independent, private and not-for-profit, ACTED respects a strict
political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Key Duties and Responsibilities:
  • Prepare
    all administrative and HR documents such as internal notes, regulation
    memos etc.
  • Coordinate
    efforts to ensure ACTED requirement with governmental offices and NGOs are
  • Ensure
    compliance of ACTED to legal requirements in Uganda
  • Follow
    up ACTED financial and administrative issues (tax payment, registration,
  • Facilitate
    the preparation of payrolls and submit PAYE and NSSF returns;
  • Coordinate
    ACTED registration in Uganda
  • Ensure
    that ACTED offices are in accordance with ACTED Management Guidelines and
    the Labour Code of Uganda.
  • Maintain
    communication with the Finance and Admin Manager regarding any issues
    relating to Human Resources administration (ethic issues, process,
    internal conflicts, legal aspects, regulation etc.)
  • Manage
    premises contracts.
  • Process
    attendance sheets for all staff national and international staff
  • Support
    record management of staff personal folders.
  • Supervise
    rent contracts of ACTED offices and guesthouses in the country
Human Resource and
Administration :
  • Provide
    HR and administrative support to all staff at HQ, Kampala and field
  • Process
    monthly attendance documents and support monthly reporting for salary
  • Ensure
    compliance of staff contracts with the ACTED Human Resources Manual.
  • Maintain
    all necessary records for international staff, including, but not limited
    to, visas, registration letters, travel documents, etc.
  • Support
    the implementation of new HR or Administrative activities, as directed by
    the management
  • Follow
    up of international staff issues, questions and regulations through contact
    with ACTED headquarter in Paris.
  • Support
    of staff appraisals and timely submission
  • Provide
    administration support as required within the ACTED guesthouse.
  • Support
    the day-to-day management of the ACTED offices and guesthouse
  • Support
    all other human resource or administrative activities as requested by the
    Finance and Admin Manager
Human Resource Document Follow
up :
  • Gather
    information from field offices, consolidate the Titanic (Staff report),
    and send it back to bases to distribute the salary accordingly.
  • Coordinate
    reporting on staff, communication and running costs at all ACTED bases in
    Uganda, in liaison with the finance department
  • Monitor
    and adjust staff grades, salaries and positions in accordance with the
    ACTED salary grid
  • Prepare
    and monitor international staff presence, to be sent to the Country
    Director and ACTED HQ in Paris
  • Ensure
    all relevant translations of Human Resources documents as necessary
  • Support
    all over HR document activities as requested by the Finance and Admin
  • Organize
    relevant training for new staff for HR/Administration positions in bases.
  • Organize
    workshops to improve the base Administrators’ knowledge of the ACTED
    Administrative System.
  • Organize
    administration and HR training for all new international staff.
  • Support
    all over trainings as requested by the Finance and Admin Manager

Qualifications, Skills and Experience: 
  • The
    applicant for the ACTED Human Resources/Administration Internship
    must hold a Bachelor’s degree in Human resources Management or Bachelors’
    degree in Business Studies with a major in Human Resource Management.
  • Two
    years of experience in human resource practice preferably in an NGO.
  • Excellent
    interpersonal and communication skills.
  • Good
    report writing skills.
  • Ability
    to work under pressure with minimum supervision.
  • Good
    computer skills.
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs, cover letters, certified
copies of academic documents and daytime telephone numbers of three
professional referees to with the subject line should read “ACTED HR / Admin Intern” or you can also hand deliver your credentials to ACTED
Office, Plot 1102, Nsambya Road, Kampala. Uganda
Deadline: 4th February 2018 by 5:00pm

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