Grants Officer Job Opportunities – Uganda Christian University (UCU)

Job Title:      Grants Officer
Organisation: Uganda
Christian University (UCU)
Duty Station: Mukono,
Reports to: Dean, School
of Research and Post Graduate Studies
About UCU:
Uganda Christian University was
founded when the historic Bishop Tucker Theological College was promoted as a
university in 1997. Bishop Tucker Theological College trained clergy and
educators during its 84-year history from 1913-1997. Uganda Christian
University was established in 1997.
Job Summary: The Grants
Officer will serve as a lead team member to develop and write grant proposals
to foundations and government agencies seeking to raise funds for the
University. He/she will take the responsibility for ensuring that grant
proposals comply with guidelines, rules and regulations and making these
available to the University staff. He/she will research and interpret relevant
regulations, guidelines, and standards, and oversee the processing of contracts
and/or grants.
Key Duties and Responsibilities:
  • Reads
    and interprets requests for proposals and funding guidelines from agencies
    and foundations to determine if appropriate for the University and how
    best to respond and comply.
  • Perform
    relevant research to identify available funding opportunities through
    private and corporate foundations and evaluate the results.
  • Guides
    and facilitates faculty and staff in the development and preparation of
    research proposals, contracts, sub-contracts, and agreements, to include
    budgets, documentation, and interpretation of funding requirements. This
    will normally include the development and writing of grant proposals.
  • Research
    for effective and authentic funding opportunities that have a lawful
    registration and proven track record.
  • Facilitates
    grant efforts, including grant approval process and post-award compliance.
    Ensures timelines are met.
  • Oversee
    if the grants are implemented according to the operational and financial
    needs of the University.
  • Keep
    the relevant staff informed about upcoming deadlines and deliverables,
    thereby ensuring smooth completion of work responsibilities.
  • Oversee
    the job of invoicing, accounting, reporting, and other administrative
    functions to ensure successful execution of grant process.
  • Analyzes
    and evaluates awarded proposals, contracts, and subcontracts for
    compliance with funding agency and University requirements; prepares
    required acceptance documentation, and obtains official University
    signatures; recommends approval or rejection of deviations from contract
  • Prepare
    financial or budget plans and allocation along with the planning and
    finance directorate in accordance with each requirement.
  • Provide
    detailed reports to the funders with respect to the organization’s
  • Monitor
    paperwork and other related documents connected with grant-funded
  • Maintain
    records of all payments and receivables and prepare monthly records for
    all grant related activities.
  • Provide
    training to the new staff on grants management and reporting requirements.
  • Edits
    and organizes grant documents written by other staff and faculty.
  • Facilitates
    workshops for and provides technical assistance to staff, faculty,
    administrators, and teams in the area of grant writing, development,
    compliance and support.
  • Assists
    the University with obtaining and maintaining external funding.
  • Disseminates
    information on funding opportunities and compliance requirements to staff,
    faculty, and administrators.
  • Monitors
    outstanding grant proposals and follows up with funding agency as
  • Maintains
    necessary records, files, reports, databases, and resource materials
    pertinent to Grants Office activities.
  • Perform
    any other official duties that may be assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The
    idea candidate must hold a Master’s degree in Business Administration,
    Public Administration and Management, Communications, English, Journalism,
    Education or a related field from a recognised institution of higher
    learning. Certification from recognized institutions with specialized
    courses in grants Management will be an added advantage.
  • Must
    have a Bachelor’s degree in Business Administration, Social Sciences,
    Communications, English, Journalism, Education or a related field from a
    recognised institution of higher learning.
  • Two
    years of remonstrated experience in writing successful grant proposals and
    reports to both government and private funding sources.
  • Must
    have experience in coordinating grant development teams.
  • Must
    have experience researching and identifying funding sources and
  • Should
    have experience in interpreting requests for proposals, reporting cycles
    and funding guidelines.
  • Previous
    experience in developing and monitoring budgets.
  • Must
    have strong team leadership skills and demonstrable knowledge of strategic
  • Must
    have excellent verbal/written communication skills.
  • Must
    be a mature and committed Christian with high integrity.
  • Knowledge
    of effective grant research and grant writing.
  • Knowledge
    of grant and other external funding sources.
  • Knowledge
    of effective project management techniques.
  • Knowledge
    of post-award compliance best practices.
  • Knowledge
    of educational institutions and policies and procedures.
  • Skill
    in designing, writing, and editing complex grant documents including
    reporting requirements.
  • Skill
    in operating a computer and various supporting software packages.
  • Ability
    to read, comprehend, interpret, and apply government regulations and
    proposal guidelines.
  • Ability
    to explain policies and procedures/rules and regulations in a clear and
    non-threatening manner.
  • Ability
    to facilitate meetings and coordinate the work of teams.
  • Ability
    to work both independently and as part of a team.
  • Ability
    to manage and prioritize projects effectively to meet office and proposal
  • Ability
    to communicate effectively in oral and written form.
How to Apply:
All prospective employees are encouraged
to send two (2) copies of an application letter clearly demonstrating
suitability together with updated Curriculum Vitae and two references
(Leadership & Pastoral). Please also attach two (2) copies of academic and
professional certificates and transcripts.  All online applications must
be sent in one PDF attachment.
Send to:
The Manager of Human Resource
& Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono. Uganda
Email to:
Deadline: Friday, 9th February 2018 by 5:00pm
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