Fresher Voucher Examiner United States Embassy / US Mission Jobs

Job Title:         Voucher Examiner (Internal Jobs)
Organisation: United States US Embassy, US Mission in
Duty Station: Kampala, Uganda
Salary Grade: FSN7– Ugshs 46,440,981 p.a.  inclusive of allowances
Vacancy Announcement Number: 11-18
Open to: Current Employees
of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members
(USEFMs), Eligible Family Members (EFMs), or 
Members of Household (MOH) – All Agencies
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.  Ambassador Deborah R. Malac
currently heads the U.S Mission to Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
Job Summary: The Voucher
Examiner will be responsible for the complete voucher examining process (except
certification) of a considerable variety of average to moderately complex
administrative type of vouchers, invoices and claims.  Prepares non-cash Vouchers and requests
payments in U.S., local and third currency for goods, services and other
expense transactions while ensuring that payment is proper and according to
Regulations. Contacts vendors/ payees if additional information and
clarification is needed.  The employee is
responsible for the voucher throughout the entire process, up to certification
by the Certifying Officer.  Orders Checks
and EFT payments in U.S., local and third currency through RFMS/M (disbursing
system). Will also be required to handle Value Added Tax (VAT) refund claims
processing, reporting, control, and voucher processing.  The incumbent must possess specialized
knowledge of host country VAT regulations and procedures in order to advise
employees and post management on VAT issues.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
  • The applicants for the US Embassy Voucher
    Examiner career opportunity should hold a University degree in finance and
    accounting, audit, commerce, business administration, or statistics
  • A minimum of two years of progressively
    responsible experience in accounting, auditing, cashiering, book keeping,
    and voucher examining is required.
  • Demonstrated ability to establish
    priorities, organize a large and varied workload in an efficient and
    timely fashion, and develop procedures for the successful implementation
    of work assignments. Must possess considerable skills in articulating
    complex issues orally and in writing, (e.g., to explain disallowance of
    claims or deductions) through comprehending and properly applying technical
    regulations and requirements to the voucher examining process. Must be
    skilled in using the computer (MS Office) to process transactions in a
    financial disbursement system. Must possess considerable skill (tact and
    diplomacy) in interacting with host government officials as it relates to
    following up on VAT submissions and refunds
  • Knowledge of generally accepted accounting
    principles and concepts, financial management and reporting as well as
    office operations is mandatory. Working knowledge of the DSSR, FTR, FAM/H.
  • Language: Level IV English
    ability (fluent written, spoken and reading) is required.
How to Apply:
All suitably qualified and
interested candidates who wish to join the United States Embassy in Kampala are
encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register
    under the careers page for US Embassy Kampala using the link, Click
  • You will receive confirmation of
    registration and proceed to apply.
  • On completion of this process you will
    receive an auto response via your email.
NB: Applicants
claiming a U.S. Veteran’s preference must submit written documentation
confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the
Veteran’s Administration, or certification documenting eligibility under the
VOW Act with an expected discharge no later than 120 days after the
certification is submitted) by the closing date of the vacancy announcement. If
the written documentation confirming eligibility is not received in the HR
office by the closing date of the vacancy announcement, the U.S. Veteran’s
preference will not be considered in the application process. Specific criteria
for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member
Employment Policy (FMEP).
Deadline: 5th March 2018
The US Mission in Kampala
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation. 
The Department of State also strives to achieve equal employment opportunity in
all personnel operations through continuing diversity enhancement programs.
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