Fresher Administration Assistant / Receptionist – Emergency Response NGO Jobs – World Vision International

Organisation: World
Vision International
Duty Station:  Uganda
Reports to: Administration
About US:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Administration
Assistant / Receptionist – Emergency Response will support in the provision of
effective and efficient front desk and administrative services to the West Nile
Response office in Arua. This office will also provide administrative support
to the Response Directors office.
Key Duties and Responsibilities:
Reception Management:
  • Receiving
    and screening incoming telephone calls, mails, inquiries, and requests and
    handling them as appropriate, including relaying accurate and timely messages
    and answering of queries, taking descending decisions on how information
    should be managed.
  • Maintain
    the reception are neat and tidy so as to maintain the positive image of
    the organization.
  • Managing
    a filing system for Administration and the Response Directors office.
  • Tasked
    with receiving and attending to visitors whilst they await appointments.
Logistics and administration
  • Maintaining
    supplies inventory and preparing requisitions for office and logistics
  • Coordinating
    receipt of all vendor invoices through the administration processes,
    records and hands them over to Procurement/logistics and Administration
    for payments processing.
  • Support
    to management meeting/forums and follow ups
  • Assist
    in the Developing calendar/s of office key events and supporting its
    implementation in matters related to administration and following up with
    the responsible staff.
  • Organizing
    and taking minutes of management meetings and follow up of implementation
    of key action points and decisions.
  • Follow
    up on invitations through emails and phones as is appropriate.

Qualifications, Skills and Experience:
  • The
    ideal candidate for the World Vision Administration Assistant /
    Receptionist – Emergency Response job opportunity should hold a Bachelor’s
    degree in Public Administration, Business Administration or related
  • At
    least two years of experience in a similar role.
  • Must
    be a committed Christian, able to stand above denominational diversities.
  • Extensive
    knowledge in computer applications like MS Office, Word, Excel, internet
    and knowledge in data base management system is an added advantage.
  • Effective
    communication skills and ability to apply diplomacy and tact in dealing
    with external and internal customers.
  • Excellent
    customer care and public relations skills and ability to solve complex
    problems with minimum supervision.
  • Commitment
    to World Vision mission and partnership values and sensitivity to its
    various expressions across cultures and denominations.
  • Knowledge
    of local context is added advantage.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 16th February 2018
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