The Ugandan Jobline

• Receiving
  and screening incoming telephone calls, mails, inquiries, and requests and
  handling them as appropriate, including relaying accurate and timely messages
  and answering of queries, taking descending decisions on how information
  should be managed.
• Maintain
  the reception are neat and tidy so as to maintain the positive image of
  the organization.
• Managing
  a filing system for Administration and the Response Directors office.
• Tasked
  with receiving and attending to visitors whilst they await appointments.

• Maintaining
  supplies inventory and preparing requisitions for office and logistics
  supplies.
• Coordinating
  receipt of all vendor invoices through the administration processes,
  records and hands them over to Procurement/logistics and Administration
  for payments processing.
• Support
  to management meeting/forums and follow ups
• Assist
  in the Developing calendar/s of office key events and supporting its
  implementation in matters related to administration and following up with
  the responsible staff.
• Organizing
  and taking minutes of management meetings and follow up of implementation
  of key action points and decisions.
• Follow
  up on invitations through emails and phones as is appropriate.

• The
  ideal candidate for the World Vision Administration Assistant /
  Receptionist – Emergency Response job opportunity should hold a Bachelor’s
  degree in Public Administration, Business Administration or related
  disciplines.
• At
  least two years of experience in a similar role.
• Must
  be a committed Christian, able to stand above denominational diversities.
• Extensive
  knowledge in computer applications like MS Office, Word, Excel, internet
  and knowledge in data base management system is an added advantage.
• Effective
  communication skills and ability to apply diplomacy and tact in dealing
  with external and internal customers.
• Excellent
  customer care and public relations skills and ability to solve complex
  problems with minimum supervision.
• Commitment
  to World Vision mission and partnership values and sensitivity to its
  various expressions across cultures and denominations.
• Knowledge
  of local context is added advantage.

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