Field Program Coordinator SIDA Program Jobs – International Development Law Organization (IDLO)

Organisation: International Development Law Organization (IDLO)
Funding Source: Swedish
International Development Cooperation Agency (Sida)
Duty Station:  Kampala, Uganda
Reports to: Field Program
Manager
About US:
The International Development Law Organization (IDLO) enables
governments and empowers people to reform laws and strengthen institutions to
promote peace, justice, sustainable development and economic opportunity. We
contribute to creating stable and inclusive societies where every person can
live free from fear and want, in dignity and under the rule of law.
About Program:
IDLO, with the financial support of the Swedish International
Development Cooperation Agency (Sida) is currently undertaking the inception of
a 5-year Community Justice Program (CJP) that seeks to enhance the
accessibility, quality and sustainability of justice services delivered for
rural, vulnerable and marginalised communities in Uganda. The CJP, to be
rolled-out once the country office set-up is completed, will focus on
legally-empowering grassroots communities, and enhancing the capacity of duty
bearers at the community level to provide the most vulnerable and marginalised
citizens with quality legal knowledge and legal aid to uphold their basic
rights, challenge their grievances in an equitable manner, and obtain effective
justice remedy and reparation or compensation from both formal and informal
justice mechanisms.
Job Summary: The Field
Program Coordinator will assist in the management and supervision of program
implementation of the CJP-supported interventions.
Key Duties and Responsibilities:
Program Implementation and Monitoring:
  • Support
    day to day program implementation, including: work planning, budget
    management, monitoring, and reporting, and ensure that all project phases
    are consistent wit
    h the project design and delivery schedule and in
    accordance with IDLO processes and procedures.
  • Assist
    the Program Manager with management of Program-related consultants,
    including providing support in the drafting of Terms of References, timely
    identif
    ication and screening of program consultants/contractors as
    well as the processing of contracts.
  • Process,
    update, and maintain master files for each project in the Program,
    including registries of all technical documentation, to be made available
    to pro
    gram staff and management when needed.
  • Oversee
    the maintenance of the consultants’ database with an up-to-date list of
    experts and/or consultants relevant for the implementation of the Program.
  • Jointly
    with the Finance Officer (Sub-Grants), prepare the
    full package of
    documents ahead of each call for applications; screen applications and
    track and report on applications received against criteria matrix;
  • Upon
    approval of the initial selection report, jointly develop, the application
    documents package a
    nd updated matrix of eligible applications to be
    presented to the Internal CJP Sub-Grants Review Committee; prepare the
    Committee Report.
  • Ensure
    periodic review of sub-grants application documents and review criteria.
  • In
    close coordination with the Fin
    ance Officer (Sub-Grants), and using
    the approved IDLO pre-grant assessment tools, carry out Program-related
    pre-grant assessments for all recommended IPs before sub-grants
    contracting.
  • Liaise
    with the Finance Officer (Sub-Grants) and HQ-based Program Co
    ordinator,
    contract and sign sub-grant agreements, amendments and extensions.
  • Assist
    the Finance Officer (Sub-Grants) to maintain a database of all CJP
    sub-grants including funding applications, progress reports and sub-grants
    disbursements;
  • Conduct
    re
    search on legal, political, social, and economic events, trends,
    and/or developments relating to the Program.
  • Carry
    out desk research to provide substantive input into the development of new
    proposals, concept notes, briefing notes, summary status report
    s,
    donor narrative reports, and mission preparation.
Program Budgeting:
  • Assist
    the Supervisor in providing up to date information for budget forecasting
    and monitoring of relevant programmatic budget financial reports.
  • Follow
    up on key finance/procu
    rement issues relating to program
    implementation e.g. procurement planning, venue requests, purchase
    requisitions and payment requests.
  • Provide
    support in the development of program donor budgets for fundraising
    purposes.
Reporting:
  • Report
    regularly to the P
    rogram Manager on program updates (including, but
    not limited to, preparation of monthly Program reports and specific
    updates as necessary).
  • Working
    closely with the MEL Officer, the Communications and Reporting Officer and
    the Finance Officer (Sub-Grant
    s), draft donor reports based on
    internal timelines and parameters agreed upon with Supervisor, and
    incorporate all feedback during all phases upto finalization.
  • Draft
    briefings on Program and team successes and documentation for internal and
    external in
    formation sharing.
  • Jointly
    with the MEL Officer, monitor and report on progress in line with the MEL
    framework for Programs being implemented
Partnership, Networking & Coordination:
  • Attend
    relevant technical meetings with partners, as needed, prepare minutes of
    meetings and track follow up required.
  • Respond
    to internal requests for information or research and external information
    requests as delegated.



Qualifications, Skills and
Experience: 
  • The Field Program Coordinator should hold
    an undergraduate (Bachelors)
    degree in Law, Manag
    ement, Political Science, Public Policy or
    other relevant disciplines from a recognized university. Post-graduate
    qualifications will be an added advantage.
  • Four
    years’ professional experience in working in the governance, justice, law
    and order s
    ector in Uganda. Experience working with international
    organizations or large national organizations in the justice, law and
    order sector (JLOS) will be a significant advantage.
  • Demonstrable
    experience working in the justice, law and order sector in Uganda
    including familiarity with trends within the sector. Also critical is
    significant lev
    els of familiarity with policy, legal and
    institution reforms within the sector in Uganda.
  • Excellent
    interpersonal, organizational, diplomacy and communication skills.
  • Demonstrable
    ability to meet deadlines in a fast-paced work environment
  • Solid
    rese
    arch, analytical and strategic thinking skills and demonstrable
    advanced computer skills (MS Office Suite including MS Excel, Power point
    and Internet).
  • Proven
    ability to operate in a team environment liaising with a diverse team.
  • Enthusiastic
    and proa
    ctive attitude including willingness to travel frequently
    to the field.
  • Self-motivated
    and dynamic with a willingness and ability to use initiative to assist the
    organization to achieve its objectives; and
  • Highly
    developed sense of ethics, integrity an
    d commitment to IDLO’s
    mandate.
  • Languages: Fluency in English is required.
    Fluency in any of the widely spoke
    n local languages will be an
    added advantage.
How to Apply:
All qualified and interested applicants are encouraged to apply via our
website at the link below and submit the completed IDLO Personal History Form
(PHF), resume and cover letter.
Deadline: 12th March, 2018
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