World Bank ACE II Project Coordinator Jobs – Inter-University Council for East Africa (IUCEA)

Job Title:      Project Coordinator
Organization: Inter
University Council for East Africa (IUCEA)
Funding Source: World
Project Name: Africa
Higher Education Centers of Excellence Project (ACE II)
Duty Station: Kampala,
Reports to: Executive
About US:
The Inter-University Council
for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for the development and coordination of higher
education and research in the region. Its mission is to promote strategic and
sustainable development of higher education systems and research for supporting
East Africa’s socio-economic development and regional integration. The IUCEA
Vision is to become a strategic institution of EAC responsible for promoting,
developing and coordinating human resources development and research in the
region. Currently there are 100 member university institutions, both public and
private from all the EAC Partner States of Burundi, Kenya, Rwanda, Tanzania and
About World Bank ACE II Project:
The World Bank is helping to
develop regional higher education centers of excellence in Eastern and Southern
Africa to promote regional specialization among participating universities
within areas that address particular common development challenges, and strengthen
the capacities of these universities to deliver high quality training and
applied research. Following the above, a Regional Steering Committee (RSC) has
already been established to oversee implementation of the ACE II project.
Subsequently, the RSC has selected the Inter-University Council for East Africa
(IUCEA) to be the Regional Facilitation Unit (RFU) for the project. The RFU
will be involved in the preparation and implementation of the project by
carrying out the day-to-day project activities. Hence, it will facilitate and
coordinate the regional aspects of the project as the Secretariat of the RSC.
The RFU will handle the logistics for the call for proposals and selection,
work with selected institutions in developing a work plan, undertake monitoring
and evaluation, coordinate capacity building initiatives for the selected
centers of excellence, and share good practices across countries
Job Summary: The ACEII
Project Coordinator will ensure that the project is properly managed and
coordinated for successful implementation in accordance with the objectives and
Terms of Reference of the Regional Facilitation Unit (RFU), the job holder will
provide strategic leadership, effective management, and technical guidance when
relevant in coordinating implementation of all ACE II Project activities and
resources management. With the assistance of the Information and Communication
Officer, s/he will also be the focal point for stakeholders (the governments of
the participating countries, the World Bank, interested institutions, media
etc.). S/He will be responsible for the production of quality outputs
undertaken and financed under ACEs, and for proper management of accountability
and reporting of the project funds.
Key Duties and Responsibilities:
  • Lead
    in the overall delivery of the ACE II Project, in accordance with the
    Project Appraisal Document (PAD), ACE II Operational Manual, the Grant
    Agreement, and all other relevant World Bank operational polices and
  • Manage
    the day-to-day project activities at the RFU, including support and
    guidance to the RFU staff.
  • Prepare
    the RFU annual work plans and procurement plans and oversee their
    execution, and reporting on the same, for both Components 2 and 3 of the
    ACE II Project.
  • Facilitate
    preparation of satisfactory quarterly project M&E reports based on the
    project’s results framework.
  • Ensure
    that the required project financial reports are prepared and submitted on
    time. These includes the quarterly unaudited interim financial reports and
    annual audit report.
  • Actively
    facilitate ACEs to prepare timely annual work plans and procurement plans.
  • Directly
    manage and execute activities under Component 2 as per agreement with the
    World Bank.
  • The
    jobholder will schedule periodic meetings with each ACE to establish
    project implementation progress and matters arising, which may need
    attention of the Regional Steering Committee (RSC) and or the World Bank
    Project Team.
  • Plan
    for RSC meetings, and ensure that these take place as expected.
  • Represent
    IUCEA/project in various forums as authorized by the Executive Secretary.
  • Manage
    overall financial and procurement functions of the project as per the
    project’s grant agreement.
  • Facilitate
    timely execution of the agreed upon project procurement plan.
  • Plan
    for the biannual workshops for the ACEs.
  • Manage
    all project operational activities that are required to effectively
    facilitate the preparation and operation of the ACE II Project.
  • Facilitate
    and support knowledge management, sharing and networking among the ACEs
    and other partner institutions.
  • Coordinate
    relevant meetings with national and regional higher education agencies
    linked to the ACE II Project.
  • Prepare
    and submit periodic project reports in accordance with the ACE II project
    results framework and M&E reports, for submission to Regional Steering
    Committee and the World Bank.
  • Support
    preparation for, and participate in, the project’s implementation support
    mission jointly with the World Bank.
  • Facilitate
    periodic review of the project operational manual, and ensure this is
    updated and shared with the ACEs as required.
  • Facilitate
    bi-annual ACEs satisfaction survey of the RFU services.
  • Organize
    and attend regular ACE II Project management meetings with the World Bank.
  • Perform
    any other functions related to the successful implementation of the ACE II
    Project as directed by the IUCEA Executive Secretary.
Key Performance Indicators:
  • Timely
    implementation of annual work plans and procurement plan. At least 70
    percent of the plans are satisfactorily executed.
  • Satisfactory
    quarterly M&E reports as per the results framework.
  • Timely
    preparation and submission of the required financial reports.
  • Convening
    of RSC meetings and ACE II Project technical and advisory workshops as
  • Satisfaction
    surveys of ACEs conducted.
  • Knowledge
    sharing meetings held.
  • Periodic
    reports on substantial matters arising from specific ACEs contribute to
    ACE II Project implementation support mission’s reports and documentation.

Qualifications, Skills and Experience: 
  • The
    ideal candidate must hold a Master’s Degree with preference for PhDs in
    STEM fields with added Master’s Degree in Project Planning and Management
    or a Postgraduate Diploma in Project Planning and Management from a
    recognized institution.
  • A
    minimum of fifteen years of working experience in an academic or research
    institution or other related international organization.
  • Eight
    years’ experience at a senior position in programme/project management,
    preferably managing training and capacity building programmes/projects
    management, with track record of delivering key outputs in a timely
  • Leadership,
    conceptual, analytical, and problem-solving skills.
  • Good
    team player, who can guide and support co-workers.
  • Previous
    experience in project/programme management.
  • Previous
    exposure and experience in managing training and capacity building
    programs preferred.
  • Working
    knowledge of programme/project monitoring and evaluation, as well as
    financial management and procurement.
  • Conversant
    with higher education and research dynamics in Eastern and Southern
    African sub-regions, and globally.
  • Excellent
    interpersonal, negotiation, communication and report writing skills.
  • Ability
    to dialogue with government, international agencies and civil society
  • Strong
    IT skills (Word, Excel, Power pint Presentation – PPT).
  • Additional
    language skills – Portuguese/French – is an advantage.
  • Familiarity
    with implementation of World Bank projects is an advantage.
  • Experience
    with donor funded project management and reporting procedures.
  • Ability
    to work in challenging multi-cultural environment.
  • Time
    management, attention to detail.
  • Age
    : Below 55 years.
How to Apply:
All suitably qualified and
interested candidates should send their following application letters should be
accompanied with the following:
  • Certified
    copies of the applicants degree awards
  • Up
    to date and comprehensive Curriculum Vitae
  • Addresses
    of three referees, one of which should be the current immediate supervisor
  • Proof
    of Nationality/copy of passport bio data page
Applications should be marked
“APPLICATION FOR THE POST OF ………..Title of Position….” in hard copy (by hand or
courier) addressed to:
The Executive Secretary,
Inter-University Council for
East Africa
Plot M833, Kigobe Road
Kampala, Kyambogo
P.O. Box 7110, Kampala, Uganda
Email to:
with copy to
Deadline: 9th February 2018

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