UN Business Support Assistant (Logistics) Job Opportunities – United Nations World Food Programme (WFP)

Job
Title:            
 Business Support Assistant
(Logistics)
Organization: United
Nations World Food Programme (WFP)
Duty Station: Jinja,
Uganda
Position Grade: SC4
Reports to: Head of
Field Office  
About US:
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. It is the
largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary: The Business
Support Assistant (Logistics) will deliver standard business support processes
to logistics and facilitate effective service delivery.  At this level, the Business Support Assistant
(Logistics) demonstrates responsibility and initiative to respond independently
to queries with only general guidance for all assistance modalities for both
WFP and logistics common services. There is a requirement to use judgment in
dealing with unforeseen problems on a daily basis.
Key Duties and Responsibilities:
  • The
    Business Support Assistant (Logistics) will gather information with clear
    direction to support the drafting of documents and preparing reports by
    other staff.
  • Quickly
    respond to queries and escalate where appropriate, in order to provide a
    timely and accurate service to clients.
  • Support
    processing and managing routine administrative and financial tasks in
    various functional areas, to contribute to the effective and timely management
    of resources.
  • Provide
    revision and proof-reading services for standard documents, to contribute
    to the development of accurate documentation.
  • Take
    responsibility for the maintenance of set standard systems and files, to
    ensure information is accurate and readily available for the function.
  • Identify
    simple discrepancies in statistics and data, such as missing information,
    and report to senior staff in order to support clients to deliver their
    work.
  • The
    jobholder will take responsibility for data integrity to facilitate
    availability of accurate information in corporate systems.
  • Provide
    guidance on routine business support methods and practices to junior
    colleagues to ensure services are delivered consistently and to the
    required standards.
  • Work
    with a variety of individuals, taking on feedback where appropriate to
    assist in business support delivery for staff.



Qualifications, Skills and Experience:
  • The
    ideal candidate for the United Nations UN World Food Programme (WFP)
    Business Support Assistant (Logistics) job opportunity should hold a University
    degree in Business Administration or any related discipline with
    additional years of related work experience and/or training/courses.
  • Three
    years of progressively responsible work experience in the relative business
    stream with experience in general Logistics work.
  • The
    applicant should be proficient in the use of office equipment and computer
    software packages, such as Microsoft Word.
  • Knowledge
    of work routines and methods in order to complete processes under minimal
    supervision.
  • Uses
    tact and courtesy to give and receive information to a wide range of
    individuals.
  • Ability
    to identify data discrepancies and rectify problems requiring attention.
  • Demonstrated
    ability to offer guidance or basic on-the-job training to more junior
    staff.
  • Language: Fluency in English
4Ps Core Organisational Capabilities (Purpose, People, Performance
and Partnership):
Purpose:
  • Understand
    and communicate the Strategic Objectives:
     Understands WFP’s Strategic
    Objectives and the link to own work objectives.
  • Be a force
    for positive change:
     Flexibly
    adapts individual contributions to accommodate changes in direction from
    supervisors and internal/external changes (such as evolving needs of
    beneficiaries, new requirements of partners).
  • Make the mission
    inspiring to our team:
     Recognizes
    and shares with team members the ways in which individual contributions
    relate to WFP’s mission.
  • Make our
    mission visible in everyday actions:
     Sets own goals in alignment with WFP’s overall operations, and
    is able to communicate this link to others.
  • People:
  • Look for ways
    to strengthen people’s skills:
     Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an
    inclusive culture:
     Participates
    in open dialogue, and values the diverse opinion of others, regardless of
    background, culture, experience, or country assignment.
  • Be a coach
    & provide constructive feedback:
     Proactively seeks feedback and coaching to build confidence,
    and develop and improve individual skills.
  • Create an “I
    will”/”We will” spirit:
     Participates
    in accomplishing team activities and goals in the face of challenging
    circumstances.
Performance:
  • Encourage
    innovation & creative solutions:
     Shows willingness to explore and experiment with new ideas and
    approaches in own work.
  • Focus on
    getting results:
     Consistently
    delivers results within individual scope of work on time, on budget and
    without errors.
  • Make
    commitments and make good on commitments:
     Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes rational decisions about
    individual activities when faced with uncertain circumstances, including
    in times of ambiguity regarding information or manager direction.
Partnership:
  • Connect and
    share across WFP units:
     Seeks
    to understand and adapt to internal or cross-unit teams’ priorities and
    preferred working styles.
  • Build strong
    external partnerships:
     Demonstrates
    ability to understand and appropriately respond to and/or escalate needs
    of external partners.
  • Be
    politically agile & adaptable:
     Portrays an informed and professional demeanor toward internal
    and external partners and stakeholders.
  • Be clear
    about the value WFP brings to partnerships:
     Provides operational support on
    analyses and assessments that quantifies and demonstrates WFP’s unique
    value as a partner.
How to Apply:
All candidates who desire to
join the United Nations World Food Programme are encouraged to submit their
applications online at the link below.
Deadline: 18th January 2018

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