Senior Finance Accountant International NGO Jobs – Self Help Africa

Job Title:      Senior Finance Accountant
Organization: Self
Help Africa
Duty Station: Kampala,
Reports to: Head of
Finance and Administration
About US:
Self Help Africa (SHA) is an
International Non–Governmental Organisation implementing rural development,
sustainable food and livelihoods security programmes in nine countries in
Africa. SHA’s vision is an economically thriving and resilient rural Africa
with a mission to support sustainable livelihoods for Uganda’s smallholder
Job Summary: The Senior
Finance Accountant is responsible for the preparation of monthly management
accounts, project income and expenditure statements, reports to donors and any
other ad hoc report as required. The Senior Finance Accountant plays a key role
in the management of the relationships between Self Help Africa Uganda and the
partner organisations we work with by providing accounting support and
conducting regular monitoring and internal audit visit.
Key Duties and Responsibilities:
Country Programme Finance:
  • Responsible
    for the review and correction, where necessary, of the monthly trial
    balance ahead of the preparation of the monthly management accounts
  • Responsible
    for the preparation of the monthly management accounts for approval by the
    HoFA in line with standard SHA procedures – includes monthly and year to
    date project and donor expenditure, bank reconciliations, income and
    expenditure account, and other necessary information;
  • Reconcile
    balance sheet accounts every month including, but not limited to, the
    partner advance account, the staff advance account and payroll liabilities
  • Assist
    the HoFA in the preparation of Annual Budgets and work plans for the
    Uganda Country Programme;
  • Responsible
    for ensuring that all project budgets are mapped to appropriate PSF
    nominal accounts, including partner budgets;
  • Approve
    expense settlement documentation after checking the accuracy and
    completeness of the documentation as well as the available budget;
  • Perform
    a monthly review of individual project spend against budget using the
    project budget / donor format. In conjunction with the relevant Project
    staff, provide detailed explanations for variances;
  • Prepare
    ad hoc project specific financial reports as required;
  • Monitor
    and ensure partner expenditure is in line with agreed budgets – identify
    potential programme under or over-spends and liaise with HoFA and Head
    Office as to the required action needed;
  • Responsible
    for the preparation of monthly cash flow projections,;
  • Assist
    the HoFA in the preparation of an annual schedule of partner monitoring
    visits and internal audits.
  • Perform
    internal audits and conduct monitoring visits to partner organisations to
    ensure security and effective management of funds advanced by SHA;
  • Evaluate
    the internal control systems and conduct financial risk assessment of
    partners to identify areas requiring attention and improvement.
  • Preparation
    of the monthly payrolls and ensure all statutory deductions off the
    payroll are timely remitted to relevant authorities.
  • Prepare
    monthly financial reporting template for use by partner organisations,
    which maps to PSF nominal accounts;
  • Responsible
    for the review of the monthly financial reports and source documentation
    of partner organisations. Resolve any queries with partners as required;
  • Approve
    partner expenditure reports for posting into PSF;
  • Ensure
    that recommendations arising from the internal audit of, or monitoring
    visit to partners are followed up on and implemented in a timely manner;
  • With
    support from the HoFA, assist in the management and coordination of annual
    audit for the country programme and project specific audit;
  • Assist
    the HoFA in following up on and implementing all audit recommendations;
  • Perform
    any other duties as assigned by Head of Finance and Administration from
    time to time;
  • Operational
  • Assist
    the HoFA in ensuring that procedures are adhered to by all staff in the
    country programme and assist in ensuring the efficient management of
    financial and other resources by partners;
  • Ensure
    that reports are completed in accordance with deadlines;
  • Assist
    the HoFA in the capacity building of programme and partner staff in
    financial management and budget monitoring;
  • Logistics/
    Procurement / Assets Management
  • Assist
    in the update and maintenance of the fixed asset register in Salesforce
    and the reconciliation of the same to PSF.
  • Assist
    the HoFA in the procurement function and controlling of stock and stock
  • Assist
    the Procurement Committee in the processing office procurements, ensuring
    that financial procedures are followed by the committee;
  • Assist
    in ensuring compliance with all relevant donor financial regulations,
  • Drawing
    and ensuring supplier contracts are up to date.

Qualifications, Skills and Experience: 
  • The
    prospective employee for the Self Help Africa (SHA) Finance Officer must
    hold a Bachelor’s Degree in the Finance/Accounting field.
  • Internationally
    recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
  • Three
    years of experience as a qualified accountant preferably in an INGO
  • Strong
    technical abilities and up to date knowledge of Generally Accepted
    Accounting Principles
  • Fluency
    in spoken and written English
  • Ability
    to bring accounts to at least Trial Balance stage
  • Desirable
  • Experience
    in the preparation and review of management accounts and the critical
    analysis of a trial balance
  • Experience
    in the preparation of annual financial statements for audit
  • Willingness
    to travel nationally and internationally
  • Experience
    of working with partner organisations
  • Experience
    of working with donor funds
  • Experience
    of management, training and supporting staff
  • Excellent
    verbal, analytical, organisational and written skills
  • People
    management skills
  • Proactive
    and motivated with a strong commitment to Self Help Africa’s vision,
    mission and values
  • Excellent
    ICT skills including a good knowledge of MS Office and accounting software
  • Keen
    attention to detail and the ability to produce timely and accurate
    financial reports
How to Apply:
All suitably qualified and
interested candidates are encouraged to send a filled application form, download
, with a cover letter indicating 3 referees, two of whom should
have been direct supervisors to including your name
and the job being applied for in the Subject Line.
Deadline: 31st January 2018

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