Project Coordinator –Sustainable Development Goals- WASH Project Non-profit Careers - Plan International

Organisation: Plan International
Duty Station: Kamuli, Uganda
Reports to: Project Manager SDG WASH

About US:
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.

Job Summary: The Project coordinator has the responsibility for the successful initiation and set up, planning and design, implementation, monitoring, controlling and closure and transition of the Sustainable development Goals WASH project at district level. The PC delivers the project results in the context of time, budget, quality, scope, risk and in accordance with Plan International’s values and behaviours, including gender transformatory outcomes.

Key Duties and Responsibilities:
Staff Management
  • Manage volunteers according to the established policies and practices of the organization.
  • Initiate and manage the process of contracting qualified consultants to work on the project as appropriate.
Project Implementation
  • Execute the project according to the project plan.
  • Liaise with the MER team to develop forms and records to document project activities.
  • Set up files to ensure that all project information is appropriately documented and secured.
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
  • Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project,
  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
  • Ensure that the Programme Quality Policy and Procedures are followed in his/her project.
  • Ensure gender equality related action plans are planned, implemented with clear gender transformatory outcomes.
Partnership Management
  • Manage the partners implementing the project activities following the Partnership Framework and Guidelines.
  • Ensure proper capacity assessment of all partners.
  • Ensure all legal documentation is in place before bringing partners on board.
  • Support their capacity building process and manage relationship building.
  • Ensure that the partners follow all the requirements stipulated by the donor.
Project Monitoring and Evaluation and Control
  • Measure the project progress and identify appropriate corrective action in situation where the project’s performance deviates significantly from the plan.
  • Write high quality reports to donors following the donor compliance guidelines.
  • Follow the communication protocols with donors and the Resource Mobilization team and provide information as outlined in funding agreements.
  • Monitor all budgeted project expenditures and cash flow projections and report actual cash flow and variance to senior management on a regular basis.
  • Manage all project funds according to established accounting policies and procedures, ensuring value for money and strong accountability.
  • Ensure that all financial records for the project are up to date.
  • With support from Finance Department, prepare financial reports and supporting documentation for funders as outlined in funding agreements. Ensure consistency between narrative and financial reports.
  • Ensure that the project deliverables are on time, within budget and at the required level of quality.
  • Evaluate the outcomes of the project as established during the planning phase.
  • Optimize the use of the SAP system to manage project outputs, budget, and expenditure and project closure.
  • Manage project risks, ensuring they are effectively tracked and reported. Manage audit process and follow up audit action list.
Advocacy, Influencing and Visibility
  • Represent Plan International at district to implement the advocacy activities as stated in the project.
  • Support with technical documentation of evidences from the project and write stories of change when required.
  • Ensure close technical and operational collaboration and coordination with Government Agencies & WASH Net works
  • Ensures that the project is fully aligned with the Advocacy Strategy and the SDG influencing plan.
End of Project Transition and Project Integration
  • Implement all the transition activities to ensure proper closure of the project (lessons learned, financial and contractual closure activities, etc.)
  • Promote full integration of the project with other initiatives implemented in the same location in close coordination with the Programme Unit Manager.
  • Participate and provide valuable input into the technical network meetings.
  • Support the Resource Mobilization Unit and the National Programme Manager in developing proposals that may facilitate the continuity of the project.
Child Protection Policy Responsibilities (mandatory for all staff)
  • Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
  • Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
  • Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Sponsorship Commitments Responsibilities
  • Design and support implementation of programmes that are aligned with the Sponsorship Commitments, ensuring that the interventions benefit Sponsored Children.
  • Communicates with tact, diplomacy and maintain professional working relationships at all times.
  • Close collaboration and interdependence with the Programme Team and Resource Mobilization Unit at CO level, and other support departments (Finance, Admin, Risk Management, HR, Sponsorship)
  • Regular working relationship with PU teams, especially PC/PM and other focal points implementing similar projects.
  • Communications Department to ensure proper visibility and compliance to branding.
  • Local, national and international Civil Society Organizations, Private Sector actors, Government institutions and UN agencies to ensure Plan’s work is well linked to other initiatives. 

Qualifications, Skills and Experience:
  • The applicant for the Plan International Project Coordinator –Sustainable Development Goals- WASH project job vacancy must hold a Bachelor’s degree in Engineering, Social Sciences, Public Health, Environment or its equivalent, with professional training on WASH programming.
  • Three years of experience in the design, implementation and evaluation of WASH programmes, including donor compliance.
  • Knowledge of environment and current effective practices of WASH in Uganda, including existing networks, CSOs and government stakeholders
  • Knowledgeable of key sanitation approaches including CLTS, SANIMARK & MHM
  • Excellent project management and team leadership skills
  • Demonstrated skills and experience in report writing, donor compliance and budget management.
  • Identification and synthesis of best practices and lessons learned directly linked to grant implementation, promote knowledge management, document best practices and lessons learned from project implementation, and facilitate dissemination in appropriate format to relevant stakeholders.
  • Influencing and skills in working with advocacy networks at national and district level.
  • Knowledge and dynamic in working with vulnerable young girls and boys.
  • Establishes effective partnerships with external organisations.
  • Excellent communication (verbal and written) and interpersonal skills, with ability to work with people from diverse cultures
  • Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail and web based research.
  • Experience of gender mainstreaming gender equality and inclusion in WASH

How to Apply:
All suitably qualified candidates should send their letters of application, together with updated CVs, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history and send to:

The Country Human Resources and Organizational Development Manager,
Plan Uganda

Deadline: 26th January 2018

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