Programme Manager NGO Careers – Self Help Africa

Job Title:      Programme Manager
Organization: Self
Help Africa
Duty Station: Kampala,
Reports to: Head of
About US:
Self Help Africa (SHA) is an
International Non–Governmental Organisation implementing rural development,
sustainable food and livelihoods security programmes in nine countries in
Africa. SHA’s vision is an economically thriving and resilient rural Africa
with a mission to support sustainable livelihoods for Uganda’s smallholder
Job Summary: The Programme
Manager will be responsible for overseeing the implementation of a new
EC-funded project, “Striking a Balance: Developing a green economy around Lake
Bunyonyi”, that will be implemented by a consortium consisting of Self Help
Africa (SHA-Uganda), Kabale and Rubanda District Local Governments and African
International Christian Ministries (AICM). The overall objective of the project
is to contribute to the inclusive and low-carbon economic transformation of
communities in theLake Bunyonyi Basin, generating sustainable economic growth,
increased employment, reduced poverty, improved nutrition, and the sustainable
management of their environment. The PM will provide overall oversight to the
project, ensure that project contractual obligations are adhered to, support
and provide direction to implementing partners and maintain effective
relationships with all other participating partners, civil authorities,
communities and donors. Additionally, the PM will support the Country Programme
Team in the implementation of the Country Strategy Plan, including contributing
to programme development and sharing of lessons learnt across the different
projects and country offices.
Key Duties and Responsibilities:
Provide leadership and
management on all aspects of the project cycle: design, planning,
implementation, quality and accountability, monitoring and evaluation.
  • Work
    in close liaison with implementing partners and other stakeholders to
    coordinate coherent and consistent delivery of the project objectives
    through the implementation of sustainable livelihoods, green enterprise
    development, natural resource management and institutional and policy
    development activities
  • Provide
    technical input for the implementation of the project including in the
    preparation of work plans, strategies, training materials, guidelines and
  • Conduct
    regular reviews of project documents, implementation plans and reports to
    ensure that project requirements are being met and are of quality standard
  • Initiate
    measures to integrate cross-cutting issues: i.e. gender, nutrition, youth
    and Climate Smart Agriculture, and mobilise other SHA resources for
    technical support in these areas.
  • Ensure
    partner organisations produce timely quality progress reports and compile
    progress reports sent from partners into appropriate donor reporting
  • Participate
    in the project’s management committee processes, ensuring that processes
    are documented and work with partners to develop and assess periodic
    activity plans
  • Initiate
    and document the processes and activities of the different structures
    (committees) that will be set in accordance to project design and
    facilitate such structures to perform their roles.
  • Work
    in close collaboration with the Head of Programmes, oversee programme
    communication strategies, including compliance with donor’s branding and
    marketing requirements, as well as SHA marketing and communication
Monitoring, Evaluation,
Accountability and Learning (MEAL):
  Responsible for setting and
overseeing the application of project M&E framework and mechanisms for
documenting and sharing lessons learnt.
  • With
    support from the Program Coordinator for Monitoring Evaluation and
    Learning, develop an M&E system for the project, and ensure it is
    regularly refined to meet changing project and donor needs;
  • Liaise
    with the M&E resource persons within the CO and SHA HO to ensure
    appropriate M&E tools are developed and processes facilitated
  • Initiate
    and oversee the processes for the Monitoring and Evaluation of the project
    that are in line with the project design and EU contract
  • Initiate
    the documentation and dissemination of project processes and outcomes
    within SHA Uganda and other SHA COs and key stakeholders.
  • Facilitate
    learning, promote peer-learning between staff and partners, participate in
    relevant national networks and actively engage in organization level focal
Management of Project
Resources (human and financial):

Ensuring that project’s financial and other resources are accounted for and
managed efficiently.
  • Work
    in close collaboration with the Head of Programmes and Head of Finance,
    manage the project’s finances by monitoring monthly spend against budget,
    and ensure that all financial records (including expenditure reports) are
    prepared in accordance with the project agreement and SHA financial
  • Monitor
    project expenditure for all consortia members, ensure that expenditure
    reflect financial plans and activities taking place on the ground and
    provide explanations for variances;
  • Follow-up
    with partners in order to ensure accurate and timely preparation and
    submission of sub-grant financial plans and reports, and ensure that the
    grants are utilized as per the approved project budgets and in compliance
    with SHA and EU regulations;
  • Initiate
    liaison with SHA admin and finance department, in order to ensure that
    sub-grants are delivered in a timely way and that recommendations by
    finance department are implemented by the partner in a timely manner.
  • Identify
    the need for, and initiate the timely procurement, use, proper maintenance
    and security of appropriate goods, equipment and services, in accordance
    with existing SHA policies and systems
  • Approve
    and authorise expenditure according to SHA policies and systems
  • Ensure
    project staff are properly trained in SHA administrative and programme
    procedures and policies.
Networking and liaison with
other stakeholders and policy engagement:
Initiate and manage cooperative and productive linkages between the
project and CSOs, communities and local authorities.
  • Undertake
    organisational capacity assessments of partners and coordinate relevant
    training/mentoring for capacity building needed to support project
  • Support
    SHA partners to understand and practice ethical codes of conduct, that are
    in line with SHA’s own core values;
  • Initiate
    and oversee strategies for engagement of civil society in policy
    formulation at local, regional and national levels, and support the
    implementation of agreed policy engagement initiatives
  • Based
    on consultations with project stakeholders over the course of the project,
    write a management plan for Lake Bunyonyi
  • Identify
    opportunities and coordinate the implementation of mechanisms for greater
    engagement of other private and public education services providers and
    explore creative mechanisms for engaging and working with these
    stakeholders in the implementation of the project;
  • Ensure
    good working relationship with all project stakeholders including
    government, civil society, private sector and beneficiaries, ensuring they
    are fully involved in planning and design, implementation, monitoring and
    reporting of project activities as appropriate.
  • To
    explore and implement mechanisms for the promotion of sharing of
    experience with other projects in the CO, as well as with other NGOs in
    the sectors, and this could include cross visits, lessons learned papers,
  • Participate
    in national or regional NRM (and other project related) initiatives like
    planning and other action beyond the project level, and initiate
    collaboration in these areas with partners and other stakeholders, when
Country office strategy
: Support Country
Management Team with the implementation of CSP, including new programme
development and proposal writing.  This
is expected to take up to 30% of time.
  • Contribute
    to the design of programmes and strategies in line with SHA’s mission,
    priorities and guidelines.
  • Support
    the Country Programme Team in fundraising, identifying new funding
    opportunities for project development
  • Participate
    in proposal writing and budgeting for new projects
  • Perform
    any other duties assigned by the SHA Head of Programmes or Country

Qualifications, Skills and Experience: 
  • The
    prospective employee for the Self Help Africa (SHA) Programme Manager must
    hold a Bachelor’s Degree in environmental/natural resource management,
    agriculture, rural development, horticulture, or related subject
  • Possession
    of an MSc in development management, agriculture, natural resources
    management, enterprise development, rural development or related subject
  • An
    additional qualification or training in Project Management
  • At
    least five years’ experience with at least 3 at a similar level managing
    projects focused on natural resource management, sustainable livelihoods
    and/or developing the green economy
  • Experience
    in managing NRM networks and/or supporting local/regional or national
    policy engagement initiatives for NRM involving multiple stakeholders
  • Good
    understanding of gender dynamics and issues related to smallholder
    agriculture production and gender interaction systems in Uganda
  • A
    high level of understanding of project cycle management approaches,
    project appraisal, monitoring and evaluation and partners’ capacity
  • Extensive
    experience in budgeting and financial procedures
  • Proven
    ability to motivate, provide technical support and guidance to a diverse
    team of staff and partners
  • Expertise
    in rural enterprise development and delivery of business development
  • Experience
    in drafting policy/planning documents for NRM
  • Knowledge
    of the functional landscape approach
  • Experience
    in lake management planning processes.
  • Excellent
    written and oral communication skills
  • Excellent
    analytical skills
  • Experience
    in Networking with other organisations and excellent negotiation skills
  • Good
    interpersonal and cross-cultural skills
  • Ability
    to work with minimum supervision and to work under pressure and on own
  • Ability
    to work as part of team across different cultures.
  • Ability
    to solve problems and take corrective action.
  • People
    management skills.
  • Proactive
    and motivated with a strong commitment to Self Help Africa’s vision,
    mission and values.
  • Attention
    to detail and the ability to produce timely and accurate reports.
  • Ability
    to work as part of team across different cultures.
How to Apply:
All suitably qualified and
interested candidates are encouraged to send a filled application form, download
, with a cover letter indicating 3 referees, two of whom should
have been direct supervisors to including your name
and the job being applied for in the Subject Line.
Deadline: 31st January 2018

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