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Fresher Receptionist/Front Office Assistant Job Opportunities - University Research Co., LLC (URC)

Job Title:           Receptionist/Front Office Assistant
Organisation: University Research Co., LLC (URC)
Project Name: USAID Regional Health Integration to Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda

About US:
University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional Health Integration to Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose aim is to support the implementation of a comprehensive integrated investment in regional  health, nutritional assistance and HIV/AIDS programs. The five-year project targets 11 districts in East Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, nutrition, HIV / AIDS and child development services.

Job Summary: The Receptionist/Front Office Assistant is responsible for attending to visitors and deal with inquiries on the phone and face to face. S/he is expected to provide general information regarding the organization to the general public, clients and customers.

Key Duties and Responsibilities:
  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, client, other partners, and stakeholders.
  • Support new staff orientation, on-boarding and other HR initiatives.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Greet and escort guests.
  • Ensure timely settlement of office bills.
  • Assist with making logistical arrangements for project events and field activities.
  • Make logistical arrangements for project staff traveling outside their region or for international visitors.
  • Perform any other tasks as assigned.


Qualifications, Skills and Experience:
  • The applicant for the USAID RHITES-EC Receptionist/Front Office Assistant job opportunity must hold a Bachelor’s Degree in Administration, Leisure & hospitality Social Science, or other relevant field.
  • Two years of relevant professional experience in reception Management or customer case
  • Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Oral and written English language fluency.

NB: Only candidates who are eligible to work in the Uganda for an indefinite period without a need for sponsorship will be considered for this position.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES EC Project should send their cover letters, certificates of good conduct curriculum vitae, copies of academic credentials and contact information for three professional references addressed to:

Human Resource Coordinator,
University Research Co., LLC – Centre for Human Services
Plot 1, East Victoria Close, Mpumudde Division,
Jinja. Uganda

E-mail to: HR-RHITES-EC@urc-chs.com

Deadline: Friday, 19th January 2018 by 12:00 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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