Fresher O’ Level Office Assistant NGO Jobs – Humanitarian Initiative Just Relief Aid (HIJRA)

Job Title:        Office Assistant
Organisation: Humanitarian Initiative Just Relief Aid
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Camp
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by implementing
WASH, Health, Education, Livelihoods, Community service & development and
Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Office
Assistant is responsible for maintaining a clean, safe and attractive working
environment and provides other administrative support services.
Key Duties and Responsibilities:
  • Ensure
    the cleanliness of the offices environment, ensure wash rooms are clean
    and the accessories (tissues papers, detergents, etc.) in use are
    adequately availed and replaced where necessary
  • The
    Office Assistant will prepare and serve teas/ meals to staff and visitors
    as well as guests
  • Request
    for necessary office supplies as directed by the Camp manager
  • Receive
    and attend to all people visiting the office, directing them to
    appropriate department/office as necessary.
  • Runs
    errands for the office as directed by supervisor
  • The
    Office Assistant will make requisition for the purchase of items used
    frequently within her duties (such as cleaning detergents, beverages etc.)
  • Submit
    valid receipts for all office purchases in a timely manner.
  • Demonstrates
    transparency and accountability in all areas of work.
  • Offer
    clerical assistance to staff through photocopying, binding and filing as
  • Receive
    and distribute official documents as required.
  • Clean
    utensils and ensure their safe custody.
  • Receive
    items/goods from the supplier as required
  • Manage
    petty cash
  • Perform
    any other duty as assigned by the supervisor.

Qualifications, Skills and Experience:
  • The ideal candidate for the HIJRA Office Assistant job placement
    should hold a Uganda Certificate
    of Education or equivalent with a credit in English and at least a pass in
  • One
    year of working experience in a relevant field.
  • Previous
    experience in office attending/ front desk management would be desirable.
  • Excellent
    computer skills
  • Ability
    and willingness to learn
  • Very
    well organized and able to work under pressure
  • Excellent
    interpersonal skills
  • Ability
    to maintain high standards of hygiene
  • Excellent
    verbal and written communication skills
  • Sociable
    and open minded
  • Ability
    to work with minimum supervision
  • Good
    team player
  • Hospitable
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to: The subject line should read: “Office Assistant.”
Deadline: 29th January 2018
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