The Ugandan Jobline

• Work
  in liaison with the finance officers in preparing monthly financial
  reports for timely submission to home office. This includes but not
  limited to QB posting, preparing monthly bank reconciliations, cash
  reconciliations, staff advances reconciliations etc.
• Verify
  payment documentation for adequacy and completeness before posting to QB.
• Manage
  petty cash accounts, including ensuring the maintenance of an appropriate
  level of petty cash in safe deposit.
• Process
  per diems and other travel advances for project related work.
• Work
  closely with the finance team, ensure that all costs in the project adhere
  to USAID/URC regulations, and are allowable, reasonable and allocable.
• Assist
  Finance Officer in addressing all monthly field report review comments
  from home office including providing feedback for missing vouchers and
  outstanding information following review of payment documentation.
• Assist
  Finance Officer in preparation of monthly cash projections for submission
  to home office.
• Receive
  & prepare journals to reconcile staff advances / accountabilities
  before being reviewed by Finance Officer and Finance Director.
• Preparation
  and continuous update of the vendor tracker as per guidelines/
  requirements by Contracts department.
• Assist
  in the update of the Excel cash book to enable timely preparation and
  submission of weekly cash balance to home office.
• Ensure
  all financial documents, journals and payment vouchers are filed in a timely
  manner.
• Preparation
  of monthly payment vouchers and accountability journals for shipment to
  home office as per policy.
• Assist
  with the maintenance of a proper filing system for all financial reports,
  field wire requests, bank reconciliations; field accounts review
  certifications and other finance documentation.
• Assist
  Finance Officer in ensuring that sub grantee accountabilities and
  reconciliations are properly documented and journalized in QB.
• Receipt
  of hotel invoices from the admin department and timely reconciliation of
  the same with the introductory letters issued to staff and their
  respective accountabilities before payment is effected.
• Work
  closely with the program team to ensure that all the necessary support
  documentation and information is obtained for direct payment of various
  MOH officers, Local Government Officers, Stakeholders and Teams we work
  with in the field.
• Liaise
  with the operations department to ensure timely receipt, reconciliation
  and payment of telephone, internet and modem bills.
• Liaise
  with the operations department to ensure receipt of invoices and necessary
  support documentation for timely payment of vendors.
• Assist
  the Finance Officer is gathering information and documentation required in
  preparing foreign tax reports (VAT).
• Assist
  the finance officer in carrying out regular physical verification of
  project inventory and or/ assets.
• Together
  with the finance officer, perform regular audit reviews of the project
  operational functions including stores, transport, assets, security &
  safety etc. to ensure compliance with URC and USAID regulations.
• Prepare
  and maintain a tracking log of all documents received in and released from
  finance department.
• Perform
  other project related tasks as assigned.

• The
  applicant for the USAID RHITES-EC Finance Assistant job opportunity must
  hold a Bachelor’s Degree in accounting or comparable
  certifications/qualifications.
• Three
  years’ experience in accounting and general financial management.
• At
  least two years’ experience with QuickBooks preferred
• Excellent
  written and oral communication and interpersonal skills
• Proficiency
  with Microsoft Office products (Word, Excel, Outlook)
• Attention
  to detail, ability to prioritize and manage multiple tasks

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