Entry Level Store and Procurement Officer Job Placement – Brood Uganda Ltd



Organisation: Brood
Uganda Ltd
Duty Station: Kampala,
Uganda
Reports to: Finance
Manager
About US:
Renee Pater, Johan Pater and
Rin van der Molen wanted to create a unique bakery where they would not only
concentrate on baking high quality bread using only natural ingredients but
also give the baker a chance to stand in the spotlight and allow customers to
see how their bread is made. The decision was made to call their shop BBROOD,
from the Dutch word brood meaning… bread. BBrood expanded to Kampala, Uganda.
The first branch on Kampala Road was soon followed by others making it 5
branches in Kampala alone.
Job Summary: The Store
and Procurement Officer will ensure the day to day operations of the stores are
carried out in a safe, efficient and cost effective manner. The incumbent will plan,
develop and buy goods and services in a timely and cost effective way while
maintaining appropriate quality standards and specifications.
Key Duties and Responsibilities:
  • Work
    in close liaison with line departments forecast and prepare stock
    requirements; at all times, have accurate stock records available through
    stock cards + soft copy and prepare requisitions for stock replenishments.
  • Receive
    and inspect delivery documents and verify quantity and quality (incl.
    packaging, expiry date, temperature) of goods received and issued – enter
    information in GRV.
  • Check
    stock levels and identify daily usage as to know usage per day and
    re-order period; prepare purchase requisitions accordingly and follow up
    with supplier.
  • Identify
    and dispose of obsolete stock.
  • Prepare
    and submit reports on stock value and quantity: oversee daily stock
    counting and reconciliation; enter inventory into database on a daily
    basis.
  • Perform
    end of month stock-taking with accountant.
  • Work
    in liaison with user departments prepare and implement the company’s
    procurement plan.
  • Issue
    purchase orders in accordance with company policy and negotiated terms and
    conditions.
  • Keep
    abreast with market developments and take complete advantage of the same
    to the benefit of the company.
  • Ensure
    materials are purchased at a right price, right quality, right quantity,
    right time and right place.
  • Obtain
    quotations and negotiate with suppliers for efficient and reliable
    services.
  • Develop
    and review purchase requests and ensure authorization as necessary to
    facilitate the timely purchase of materials and services.
  • In
    liaison with Quality Controller: update and revise standard operating
    procurement procedures.
  • Generate
    information to enable authorization of procurement.
  • Shortlist
    vendors and submit report to the Finance Manager.
  • Recommend
    buying decisions based on the company’s procurement and financial
    guidelines.
  • Oversee
    entry of procurement data into the Content Management System database
    (CMS) and share with management.
  • Maintain
    information on supplier/contractor performance, including list of debarred
    suppliers.
  • Handle
    queries/complaints by suppliers and user departments.
  • Prepare
    weekly and adhoc procurement reports to the Finance Manager.
  • Adhere
    to the health and safety and QMS guidelines at all times; keep track of
    work done by filling in checklists.
  • Perform
    any other duties assigned by the Finance Manager.



Qualifications, Skills and Experience: 
  • The
    applicant should have relevant qualifications
  • Ability
    to work independently in carrying out assignments to completion; be
    pro-active and take initiative.
  • Effective
    verbal & written communication and independent decision making skills
    are required.
  • Considerable
    ability to adhere to prescribed routines and practices; meanwhile able to
    deal with non-routine matters with minimum specific instructions.
  • Strong
    understanding of commodity market conditions and experience in commodity
    purchasing. 
  • Strong
    knowledge of contract manufacturing. 
  • Excellent
    analytical and communication skills. 
  • Demonstrate
    collaboration, negotiation and influencing skills. 
  • Ability
    to manage multiple tasks simultaneously.
How to Apply:
All candidates should send
their applications labeled “store and procurement officer for Brood Uganda
limited” including a cover letter and an updated CV to recruitment.broodug@gmail.com
Deadline: 3rd February 2018
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