Entry Level Store and Procurement Officer Job Placement – Brood Uganda Ltd

Organisation: Brood Uganda Ltd
Duty Station: Kampala, Uganda
Reports to: Finance Manager

About US:
Renee Pater, Johan Pater and Rin van der Molen wanted to create a unique bakery where they would not only concentrate on baking high quality bread using only natural ingredients but also give the baker a chance to stand in the spotlight and allow customers to see how their bread is made. The decision was made to call their shop BBROOD, from the Dutch word brood meaning… bread. BBrood expanded to Kampala, Uganda. The first branch on Kampala Road was soon followed by others making it 5 branches in Kampala alone.

Job Summary: The Store and Procurement Officer will ensure the day to day operations of the stores are carried out in a safe, efficient and cost effective manner. The incumbent will plan, develop and buy goods and services in a timely and cost effective way while maintaining appropriate quality standards and specifications.

Key Duties and Responsibilities:
  • Work in close liaison with line departments forecast and prepare stock requirements; at all times, have accurate stock records available through stock cards + soft copy and prepare requisitions for stock replenishments.
  • Receive and inspect delivery documents and verify quantity and quality (incl. packaging, expiry date, temperature) of goods received and issued – enter information in GRV.
  • Check stock levels and identify daily usage as to know usage per day and re-order period; prepare purchase requisitions accordingly and follow up with supplier.
  • Identify and dispose of obsolete stock.
  • Prepare and submit reports on stock value and quantity: oversee daily stock counting and reconciliation; enter inventory into database on a daily basis.
  • Perform end of month stock-taking with accountant.
  • Work in liaison with user departments prepare and implement the company’s procurement plan.
  • Issue purchase orders in accordance with company policy and negotiated terms and conditions.
  • Keep abreast with market developments and take complete advantage of the same to the benefit of the company.
  • Ensure materials are purchased at a right price, right quality, right quantity, right time and right place.
  • Obtain quotations and negotiate with suppliers for efficient and reliable services.
  • Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of materials and services.
  • In liaison with Quality Controller: update and revise standard operating procurement procedures.
  • Generate information to enable authorization of procurement.
  • Shortlist vendors and submit report to the Finance Manager.
  • Recommend buying decisions based on the company’s procurement and financial guidelines.
  • Oversee entry of procurement data into the Content Management System database (CMS) and share with management.
  • Maintain information on supplier/contractor performance, including list of debarred suppliers.
  • Handle queries/complaints by suppliers and user departments.
  • Prepare weekly and adhoc procurement reports to the Finance Manager.
  • Adhere to the health and safety and QMS guidelines at all times; keep track of work done by filling in checklists.
  • Perform any other duties assigned by the Finance Manager.

Qualifications, Skills and Experience: 
  • The applicant should have relevant qualifications
  • Ability to work independently in carrying out assignments to completion; be pro-active and take initiative.
  • Effective verbal & written communication and independent decision making skills are required.
  • Considerable ability to adhere to prescribed routines and practices; meanwhile able to deal with non-routine matters with minimum specific instructions.
  • Strong understanding of commodity market conditions and experience in commodity purchasing. 
  • Strong knowledge of contract manufacturing. 
  • Excellent analytical and communication skills. 
  • Demonstrate collaboration, negotiation and influencing skills. 
  • Ability to manage multiple tasks simultaneously.

How to Apply:
All candidates should send their applications labeled “store and procurement officer for Brood Uganda limited” including a cover letter and an updated CV to recruitment.broodug@gmail.com

Deadline: 3rd February 2018

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