Emergency Response Manager – DRC NGO Careers – CARE International

  Emergency Response
Manager – DRC
Organization: CARE
Duty Station: Uganda
Reports to: Western
Uganda Emergency Team Leader
About US:
CARE International is a leading
global development and humanitarian organization. In 2014, CARE worked in 90
countries around the world, supporting 880 poverty-fighting development and
humanitarian aid projects, reaching more than 72 million people. CARE
International in Uganda (CARE) works with others to make a sustainable
improvement in the lives of the very poor, with a focus on women and girls. Our
current program focusses on women and girls’ economic rights, particularly
financial inclusion and governance of natural resources women and girls depend
upon, and on their sexual and reproductive health rights, including a life free
of violence. Our programming is guided by our core values of excellence,
accountability, respect, integrity and transparency.
Job Summary: The Emergency
Response Manager – DRC is responsible for managing the Emergency Response
project(s) responding to the DRC refugee influx emergency response, in
partnership with local partners where relevant. S/he seeks guidance from other
Specialists on the team for other technical components, such as Protection,
Gender Based Violence (GBV), Engaging Men and Boys (EMB, Role Model Men (RMM)
shelter, livelihood, and Sexual and Reproductive Health and Rights (SRHR). The
Emergency Response Manager may manage a number of initiatives depending on
funding, and the number will vary over time. The ERM is responsible for
managing all aspects of the project(s), including Human Resource Management of staff
assigned to particular project(s), planning and timely and quality
implementation of the initiative(s) in line with approved proposal(s) and work
plan(s), financial management of grant(s) in line with approved budget(s),
overall compliance of project(s) in line with organizational and specific donor
rules and regulations, management of assets assigned to the project(s),
monitoring, evaluation and reporting. The ERM reports to the Western Uganda
Emergency Team Leader.
Key Duties and Responsibilities:
Management of initiative(s)
  • Drawing from the objectives and agreed
    upon key activities in the project proposal(s), develop implementation
    plan(s) and related budgets while ensuring synergies between the different
     initiatives where applicable;
  • Ensure DIPs (Detailed Implementation
    Plans) are followed and closely monitored for each initiative to ensure
    timely implementation of activities and within available resources, and immediately
    report any problems or deviations from plans;
  • Ensure logistics for all training,
    capacity building, research and other events have been prepared and
    organized in line with CARE’s & donors’ internal procedures and to
    create the best possible environment and conditions for participants in
    these different events;
  • Responsible for monitoring the
    initiative(s)’ budget, reviewing monthly expenditure reports and ensuring
    budgets are used in accordance with CARE’s and the donors’ rules and
    regulations. This involves planning and designing activities in ways that
    fit the available budgets, reviewing monthly expenditure reports, working
    closely with finance to prepare accurate and timely donor financial
    reports and ensuring allocation of expenses to the right budget lines,
    preparing quarterly projection of needed funds, pipeline projections, etc.
  • Responsible for preparing procurement
    plans for all goods and services related to these initiatives, according
    to approved budgets and activity plans and in line with both CARE and the
    donors’ procurement rules and policies
  • Ongoing identification of staffing needs
    in managed initiative(s), recommends changes of staffing structure as
    needed and develops / adapts job descriptions as needed;
  • Direct supervision of staff assigned to
    initiatives under direct management, which includes development of annual performance
    objectives and proactive management of performance through day to day
    guidance and coaching, formal mid-term and annual performance reviews and
    support to staff to achieve their personal and professional development
  • Ensures synergy across the supervised
    initiatives as well as efficient use of resources across initiatives and
    also with other initiatives under CARE’s Humanitarian Program;
Monitoring, Evaluation,
Accountability and Learning (MEAL) and Reporting for initiative(s) under direct
management (20%)
  • Ensure initiative(s) under direct
    management have results based monitoring and evaluation system in place
    with SMART indicators, with the engagement of local partners and the
    development of a learning system that not only generates quantitative data
    but allows for ongoing collection of participants views on the programs’
    relevance and success;
  • Ensure that project indicators are sex
    disaggregated and gender sensitive;
  • Ensure each project has a database to
    allow keeping track of project participants in each component, without
    double counting across components;
  • Ensure CARE and partner staff are
    trained on the developed monitoring and evaluation system;
  • Coordinate and manage the design of the
    base line, midterm review and end line and final evaluation; ;
  • Facilitate and document regular project
    reviews with key partners and ensure these reviews inform project implementation
    and are used to improve project quality;
  • Writes and support direct reports to
    write briefs, human interest stories and papers that can be used for advocacy
    or information purposes;
  • Supports team members and partners to
    write reports on their sector of intervention and coordinates process of consolidation
    of reports for internal purposes as well as donor reports, as per
    guidelines of the donor; It is critical to ensure reports are a true
    reflection of implementation and reflect progress as well as challenges
    and lessons learnt;
  • Ensure learning products are developed
    in coordination with relevant colleagues;
  • All the above is in close collaboration
    with and technical support from the MEAL Humanitarian Advisor.
Management & capacity
building of humanitarian partners (20%)
  • Identify local partners with capacity
    and interest in emergency programming in our humanitarian area of
    operations and collaborate with Grants and Contracts to conduct due diligence
    and organizational capacity assessments in line with policies before
    signing MOUs with them;
  • Ensure selected partners who will
    implement activities with CARE as sub grantees have clear MOUs, Scopes of
    Work and detailed budgets as per policy and are very clear about their
  • Ensure partners’ capacity development
    plans are developed based on findings of due diligence and capacity assessments;
    Ensure on-going capacity building at institutional, organizational and technical
    level, including attention to Gender Equity and Diversity;
  • Build and manage relationships with
    these partners to ensure deliverables are met timely and with the required
    quality; In cases where partners also work with CARE’s long term  development program team, this may
    involve coordinating with colleagues in other parts of CARE Uganda;
  • Ongoing review and assessment of
    partners performance and provision of support as needed through
    development, implementation and monitoring of partners’ capacity development
    plans and close tracking of progress against scopes of work, work plans
    and budgets;
  • Propose revisions of SOWs, work plans
    and budget of partners as needed;
  • Ensure partners’ reports, both financial
    and narrative, are submitted timely and analysed and that feedback is
    shared with partners;
  • Ensure all partners’ agreements are in
    line with CARE’s sub agreement policy;
  • Ensure partners have in-depth knowledge
    of the projects’ objectives and strategies;
  • Ensure that partners are involved in all
    critical moments and events of the projects (design phase, consultancies, planning
    meetings, review meetings, baseline, midterm review, endline, steering
    committee meetings, etc.) and that all key information is shared with them
    in a transparent manner and in real time;
Quality assurance and program
development of gender, youth and conflict sensitive interventions (25%)
  • Support team to develop, resource
    (through proposal writing) and implement innovative interventions with a
    view of building the refugee community self-reliance, increase their
    resilience, and increasing their protection (including the reduction of
    GBV risks);
  • Ensure proposed interventions:
  • Promote gender equity;
  • Reduce the risk exploitation and abuse,
    including of GBV by offering dignified and enhancing opportunities to
    vulnerable groups, with a focus on refugee women and girls;
  • Are at least environmentally friendly
    and if possible even have a positive impact on the environment;
  • Do not exacerbate the risk of conflict
    between groups of refugees and between refugees and hosting communities;
  • Focus on youth and take the specific
    needs and potential of women, girls, men and boys into account;
  • Lead to Women and Girls Economic
    Empowerment and resilience;
  • Promote innovations including use of
    cash, use of ICT and mobile technology, pilot new ideas;
  • Build on CARE Uganda’s strengths in
    Women’s Economic Empowerment and on relationships with existing partners;
  • The ERM will supervise all studies,
    assessments, and research in all his/her project(s). This may include identifying
    research needs, developing TORs for consultants, protocols for research,
    supervising consultants, etc.
  • Ensure coordination with other actors in
    the Western region, with a focus on areas of operations, including representation
    of CARE in relevant technical working group coordinated by UNHCR and any
    other relevant coordination platforms;
Others: Any other duties (5%)

Qualifications, Skills and Experience: 
  • The applicant for the CARE International
    Emergency Response Manager – DRC job placement should hold a Bachelor’s
    degree in Economics, Rural Development, Agriculture or related field
    (though a Master’s degree is preferred)
  • Expert level knowledge and at least five
    years practical experience in humanitarian programming in rural Uganda, preferably
    with refugee and / or displaced populations;
  • Previous experience in GBV and/or
  • Previous experience in the use of ICT in
    humanitarian programs required;
  • Previous experience with youth
    livelihood programs preferred;
  • Advanced knowledge and at least 5 years
    of proven practical project management experience (managing at least three
    different grants at once), including strong skills and experience in
    M&E, report writing, participatory planning, financial management,
    Human Resource Management.
  • People manager with proven experience
    managing diverse teams and individuals’ performance for success,
  • Excellent verbal and written
    communication skills in English.
  • Computer literate (email, word
    processing, spreadsheets,)
  • Personally committed to gender equality
    and women and girls’ empowerment with ability to lead to organizational change
    processes that aim at making organizations more gender aware, gender
    committed and gender competent.
  • Both a team player as well as able to
    work independently with minimum supervision.
Personal Competencies:
  • Planning
  • Proactive problem solving
  • Contributing to team success
  • Managing work
  • Building partnerships
  • Communicating with impact
  • Initiating action
  • Information monitoring
  • Adaptability
  • Stress tolerance
  • Respect
  • Integrity
  • Diversity
  • Excellence
  • Accountability
How to Apply:
All applicants are encouraged
to send their application letters clearly articulating alignment with the above
profile and an updated detailed (CV) giving day time telephone contacts and
names and addresses of 3 (three) work related referees to
Deadline: 30th January 2018

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