Deputy Area Manager – West Nile NGO Careers – Danish Refugee Council (DRC)

Job Title:          Deputy Area Manager – West Nile
Organisation: Danish Refugee Council (DRC)
Duty Station: Arua, Uganda
Reports to: Area Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote durable
solutions to the problems of forced migration, on the basis of humanitarian
principles and human rights. DRC works in accordance with the UN Conventions on
Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
Job Summary: The Deputy Area
Manager – West Nile will assist the Area Manager in the development,
implementation and management of DRC’s humanitarian and emergency programming
objectives and strategy in West Nile.  To
achieve this, the Deputy Area Manager, must demonstrate generalist knowledge of
the organization’s primary sectors of intervention, including, but not limited
to refugee camp management , protection, shelter, WASH, livelihoods and peace
building and work collaboratively with the organization’s technical advisors,
technical leads & Coordinators based in Kampala, Arua and Rhino Camp. The
Deputy Area Manager will be expected to become well versed in the policies and
procedures of DRC’s support functions, including finance, administration and
human resources, as well as logistics and procurement. In addition to the
aforementioned programmatic and support responsibilities, the Deputy Area
Manager will be tasked to take a lead role in program development,
implementation coordination and representation with various stakeholders. The
position requires a high degree of responsibility, a combination of thorough
emergency planning with the ability to act with flexibility and responsively,
and understanding of complex organizational charts including horizontal
liaising among different senior managers. The position reports directly to the
Area Manager for West Nile.  
Key Duties and Responsibilities:
 Emergency Programming
  • Take lead in leading the emergency
    response actions of DRC in West Nile including proposal development,
    planning, resourcing and roll out and reporting.
  • Develop, update and activate the DRC
    Uganda Emergency Response Plan (ERP) in consultation with the Head of
    Programs.
  • Develop steps and procedures in the
    planning and implementation of the Emergency Response in accordance with
    relevant agreements and policies and procedures and ensure that activities
    are in line with budget lines and limitations.
  • Monitor, evaluate and suggest changes and
    improvements in Emergency programme based on observations and discussions
    with the Area Manager for the emergency response. 
  • Provide the CD/HoP with regular update and
    channel issues relevant to the emergency response. 
  • Coordinate with both relevant internal and
    external actors to ensure an internally integrated approach to emergency
    response and mobilization of support.
  • Prepare regular update/success stories on
    emergency response for publication on social media.
  • Participate in relevant meetings with the
    UN, authorities, and other actors both centrally and in all field
    locations of emergency activity.
  • Lead the recruitment of staffing, and
    capacity building of staff for the emergency response. 
Representation 
  • Support the Area Manager in representing
    DRC in West Nile and act on his or her behalf as requested. This includes
    attending all relevant forums and meetings, with the objective of making
    positive contributions to coordination and sector-specific fora and
    strengthening DRC’s position as a well-informed and responsive emergency
    and humanitarian actor in West Nile and Uganda.  
  • Identify and foster professional and
    constructive relationships with government authorities, specifically the
    OPM, and other relevant actors and stakeholders throughout West Nile.
  • Coordinate the attendance to technical
    forums by technical leads in West Nile. 
Management
  • Support the Area Manager in the
    recruitment and daily management of all West Nile staff, ensuring positive
    and collaborative working relationships in line with DRC’s Code of
    Conduct. 
  • Assess staff capacity and provide or recommend
    relevant training or coaching as needed in consultation with West Nile
    technical leads. 
  • In the absence of the Area Manager, assume
    responsibility for managing all day-to-day functions of the West Nile
    Regional office and staff, including coordination between sectors,
    ensuring compliance in financial procedures and budgeting, administration,
    human resources, logistics, procurement and security. 
  • Liaise and coordinate closely with DRC’s
    Kampala based senior management team on behalf of the Area manager as
    requested. 
  • Collaborate with the Area Manager, Field
    Office Team Leaders and Kampala based human resources team to ensure staff
    performance management processes are conducted on a regular basis. 
 Program Development and
Reporting
  • Support in the design of needs assessments
    to inform emergency and humanitarian program design as well as identify
    risks and vulnerabilities, including those related to gender, age and
    diversity.   
  • Ensure that projects and associated
    activities are implemented in accordance with agreed strategies,
    principles, implementation plans, and donor requirements. 
  • In collaboration with the Kampala-based
    M&E team, ensure the implementation of projects complies with quality
    standards and are monitored in accordance with pre-defined objectives and
    indicators. 
  • Work with the Area Manager, Head of
    Support Services and Technical Leads, to contribute to new project
    development, including both narratives and budgets, by coordinating and
    compiling inputs from other technical and support staff. 
  • Contribute to the strategic direction and
    strengthening of the West Nile program through active and ongoing
    participation in and contribution to strategic planning meetings and
    development of strategic documents, including through regular analysis of
    the context and humanitarian situation. 
  • Collaborate with field and sector staff to
    ensure the timely and quality delivery of all organizational and project
    reports, and staff contributions to organizational monitoring and
    evaluation requirements to ensure project quality, relevance and
    accountability to DRC’s beneficiary populations.  
 Finance and Administration
  • Support the Area Manager and Support team
    in the development of budgets and spending plans. 
  • Support the Area Manager and Support Team
    to develop and maintain a budget overview of all projects and activities,
    and collaborate regularly with the Area Manager and HOSS to monitor
    spending and ensure the timely utilization of all grants. 
  • Ensure full compliance with DRC and donor
    financial guidelines and policies. 
 Procurement and Logistics
  • Collaborate with the Area Manager and
    Logistics Team to develop and maintain procurement plans. 
  • Collaborate with the Area Manager to
    ensure logistics and procurement processes are in place and fully compliant
    with DRC and donor policies and standards.  
 Safety and Security
  • Support the Area Manager in ensuring the
    responsibility for staff safety in the area of operation. 
  • Support the Area Manager in ensuring that
    all relevant information regarding safety, security and the context is
    collected, updated and shared in a regular and timely manner. 
  • In the Area Manager’s absence, collaborate
    with the Kampala based Country Safety Coordinator, HOFA and Country
    Director to make decisions and manage security incidents at a local
    level. 
     



Qualifications, Skills and Experience:
  • The ideal candidate for the Danish Refugee
    Council (DRC) Deputy Area Manager placement must hold a post-graduate
    degree in international relations, business administration, management,
    human rights, social sciences or related field; 
  • At least three to five years’ experience
    in managing budgets exceeding 1m USD; 
  • At least three to five years’ experience
    in managing a large number of staff (in excess of 50 persons);  
  • At least three to five years’ experience
    in PCM; 
  • Knowledge and Working experience of
    various donors such as EC-ECHO, USAID, UNHCR, UNICEF, DANIDA, DFID; 
  • Previous experience with Non-Governmental
    Organization in similar/related position is an asset; 
  • Previous working experience in refugee
    response is an asset; 
  • Excellent command of English
    language. 
  • Good interpersonal, communication skills
    with proven experience in liaising with local authorities; 
  • Ability to work under pressure and with
    tight deadlines; 
  • A team player and the ability to work with
    limited supervision; 
  • Flexible, pro-active, and with the ability
    on follow through on tasks; 
DRC’ five core competencies:
  • Striving for
    excellence:
     You focus on reaching results in a fast paced
    environment
  • Collaborating: You
    lead initiatives and processes by involving relevant parties and
    encouraging feedback.
  • Taking the
    lead:
     You take ownership and initiative while setting
    high standards
  • Communicating: You
    listen to other stakeholders and staff; and you communicate concisely and
    persuasively
  • Demonstrating
    integrity:
     You act in line with DRC’s vision and values.
How to Apply:
All suitably qualified and interested candidates should send their
applications with the following documents to the web link below;
  • A cover letter (1
    page) in which you explain why you are interested in the position and how
    you meet the qualities and qualifications criteria
  • Concise and accurate
    CV (maximum 3 pages). The CV should include information about your
    qualification, relevant training courses, Work experience, name and
    contact details of 3 relevant references.
Deadline: 10th January 2018 by 5:00 PM

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