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UN Job Opportunities - Property Management Officer - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:                Property Management Officer
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: 17-Property and Asset Management-MONUSCO-87946-F-Entebbe (M)
Reports to: Chief of Integrated Warehouse Section
Job Grade: P4

About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities:  Within the limits of delegated authority, the Property Management Officer will responsible for the following duties:
·         Provide advice to the Chief Integrated Warehouse Section on all matters related to the policy and procedures governing the management of the United Nations Property;
·         Actively contribute to the development of mission-specific standing operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DFS Directive on Property Management and specific guidelines and SOPs from Logistics Support Division;
·         Serve as the primary focal point for the Missions' property management issues pertaining to control and reporting on assets;
·         Ensure accountability and proper tracking mechanisms to conform to the organizational standards and goals;
·         Keenly analyze and monitor the effectiveness of execution of asset control procedures in the mission;
·         Steer the implementation of the annual physical verification programme;
·         Keenly monitor the implementation of the key management actions and meeting the organizational targets in the discipline of property management;
·         Identify and implement solutions to problematic areas of the asset control process;
·         Ensure that an effective support organization for the inventory management system and internal controls for UN property is sustained;
·         Act as focal point for the Galileo Inventory Management System;
·         Ensure that the outputs produced by PCIU (such as Quarterly Property Management Performance Reports, IPSAS Financial Reports on P&E and Inventory) maintain high-quality standards and are clear and based on objective data to ensure compliance with UN standards and goals;
·         Oversee activities related to reviewing and updating fixed assets register for additions and disposals, and accumulated depreciation;
·         Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets;
·         Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors queries and/or recommendations;
·         Ensure that activities related to maintaining fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately;
·         Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies;
·         Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures.
·         Exercise managerial and supervisory control over the execution of functions carried out by PCIU;
·         Develop Work plans for Property Control and Inventory Unit to ensure that Unit’s goals are met and continuous improvements and efficiencies in the usage of property and materials within the Mission are sustained;
·         Assess requirements for training of staff working with the Galileo Inventory Management System / Fixed Assets Register;
·         Lead and coordinate the Galileo Decommissioning Project;
·         Prepare inputs for the Mission's budget,
·         Evaluate staff performance;
·         Perform any other duties as required.

Qualifications, Skills and Experience:
·         The ideal candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Property Management Officer job should an Advanced university degree (Master’s degree or equivalent) in business administration, supply chain management, logistics management or related fields. A first level university degree with 2 additional years of experience may be accepted in lieu of the advanced university degree.
·         At least seven (7) years of progressively responsible experience in property management, asset management, and property control is required.
·         Experience in support services, logistics and supply chain management would be an asset.
·         Experience gained in military or UN peacekeeping field operation is desirable.
·         Languages: Fluency in English (both oral and written) is required. Knowledge of French is desirable.

Personal Competencies:
·         Professionalism: Proven knowledge of property management support services. Knowledge of IPSAS requirements in relation to fixed assets. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather that personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
·         Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
·         Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
·         Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 15th December 2017

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