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UN Job Opportunities - Property Management Officer - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:                Property Management Officer
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: 17-Property and Asset Management-MONUSCO-87933-F-Entebbe (M)
Reports to: Chief of Integrated Warehouse Section
Job Grade: P3

About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within delegated authority, the Property Management Officer shall be responsible for the following duties:
·         The incumbent will also plan the property management support operations in the Mission, and monitor progress of its implementation through statistical analysis of database records and periodic progress reports.
·         Plan and implement the fixed assets management programme in the Mission, including developing implementation instructions and SOPs for ensuring stewardship and accountability of United Nations Property.
·         The incumbent will implement and monitor the periodic physical verification process and annual impairment review programme for Fixed Assets; Liaise with the Technical Sections, Commodity Mangers and the Central Warehouse on matters related to the physical verification of Property, Plant and Equipment, and inventories;
·         Work closely with the Fixed Asset Management Officer in the maintenance of the fixed assets register by providing and updating information related to fixed assets, to ensure accuracy of property records. Monitor the accuracy of property records in Umoja ERP system, ensuring that anomalies are identified discrepancies are reconciled promptly.
·         Ensure compliance with the United Nations Financial Regulations and Rules (FRR), policies and procedures for property management, for fixed assets management as part of IPSAS accounting and reporting on Property, Plant & Equipment and Financial Inventory, and for oversight and execution of the Delegation of Authority for Property Management.
·         Manage the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property in the mission in compliance with UN Financial Regulations and Rules, DFS/LSD Property Management Guidelines, and Mission Property Management Standard Operating Procedures;
·         Ensure proper utilization of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission's property management activities in the context of the end-to-end supply chain management processes;
·         Oversee the compilation and drafting of Standard Operating Procedures (SOP) relating to all aspects of property management support activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Property Management Unit;
·         Provide inputs in the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (financial year-end, quarterly and monthly reports), to ensure timely submission as per LSD Guidelines.
·         Evaluate staff performance;
·         Perform other related duties as required

Qualifications, Skills and Experience:
·         The ideal candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Property Management Officer job should an advanced university degree (Masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related fields. A first-level university degree in combination with two years qualifying experience may be accepted in lieu of the advanced university degree.
·         At least five (5) years of progressively responsible experience in property management, materials management related support services, logistics, supply chain management or related area is required.
·         Previous experience in property management in field operations is desirable.
·         Prior experience gained in military or UN field operations is desirable.
·         Previous experience in IPSAS accounting and reporting on Property, Plant & Equipment is desirable.
·         Languages: fluency in English is required.

Personal Competencies:
·         Professionalism:  Ability to manage a diverse range of property management services; Ability to apply analytical skills in a wide range of statistics on property management; Analytical capacity and proven business process management; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated expertise in logistics/supply chain management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
·         Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
·         Accountability:  Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.

Deadline: 15th December 2017

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