2 Cake Bakery Assistant Job Opportunities - Ginah’s Bakes

Job Title:        Cake Bakery Assistants (2 Jobs) Organization:  Ginah’s Bakes Reports to:  General Manager Salary:  UGX 250,000 / = ...

4 Fresher Administrator NGO Jobs - Malaria Consortium

Organization: Malaria Consortium
Project Name: USAID Malaria Action Program for Districts (MAPD)
Duty Station: Masaka, Arua, Kabarole and Hoima, Uganda
Reports to: Regional Coordinator
Salary: USD 6,350 per annum gross per annum

About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year USAID/PMI funded project. The project aims to prevent and control Malaria illnesses and deaths in order to minimise the social economic effects of the disease among the overall population of Uganda especially in children under 5 years of age. The project will be implemented starting in August 2016, and will cover 43 districts with a total population of more than 13 million. The Malaria Action Program for Districts project offers a partnership uniquely positioned to deliver this implementation rollout. Partners include Johns Hopkins Program for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and Communication for Development Foundation-Uganda (CDFU).

Job Summary: The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team.

Key Duties and Responsibilities:
Administration and logistics support (70%)
·         Ensure that that all offices are kept clean at all times including the wash rooms by providing adequate supervision to the support staff responsible for office cleaning
·         Ensure that the office cleaners and kitchen staff are performing to the required standards
·         Ensure that the compound has a tidy and professional appearance including gardening.
·         Report any building and maintenance issues to the line manager
·         In charge of stores both for project and office supplies
·         Manage vehicles and drivers including review of vehicle records
·         Coordinate vehicle hire as and when necessary
·         Asset management and maintenance of register
·         ICT: Liaise with IT support service firms to offer regular professional advice, IT support to staff in a timely manner that does not interfere with staff work. Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
·         Generator service/maintenance
·         Procurement of office and project supplies (with guidance of the PRC in Hoima)
·         Supervise and ensure that the office buildings and compound are kept in a clean and tidy way. Report any building and maintenance requests in writing to the Regional Coordinator
·         The jobholder will receive, analyse, code and prepare request for payment for water , electricity, staff telephone and security bills
Supervise and ensure that the front desk represents the organization to the visitors in a professional manner: (25%)
·         Supervise the receptionist on a day to day basis and ensure that their performance meets the organizations core values
·         Ensure that the front desk is staffed at all times during the working hours
·         In the absence of the receptionist, receive incoming calls to the office and transfer to requested person
·         In the absence of the receptionist, make outgoing calls from Malaria consortium and connect to requested person
·         In the absence of the receptionist, receive parcels and give them to owners, and also send parcels
Other (5%)
·         Ensure that the first Aid Box is fully stocked at all times.
·         Book accommodation for staff members from upcountry offices.
·         Ensure that the stationery store is always fully stocked, and request for more items in case they are over.

Qualifications, Skills and Experience:
·         The applicant for the USAID Malaria Consortium Administrator job should hold a Bachelor’s degree in Information and office management/ office Administration or related.
·         One year of experience in the field of administration
·         Previous experience in managing a reception, switchboard and/or customer care
·         Proven previous experience in office management
·         Possess good understanding, knowledge and experience in document control and management
·         Demonstrated ability to effectively manage time and resolve crises.
·         Excellent interpersonal and communication skills
·         Good excel and other software skills
·         Keen attention to detail

How to Apply:
All interested applicants are encouraged to apply online at the web link below.

Deadline: 17th December 2017

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