UN Human Resources Assistant Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:               Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 17-Human Resources-RSCE-88823-J-Entebbe (M) 
Salary Grade: FS5
Reports to: Service Line
Manager
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:  Within limits of delegated authority, the
Human Resources Assistant FS-5 will carry out the following duties:
Recruitment and Placement:
  • Actively participate in the selection of
    candidates; including conducting roster searches for applicants and
    identifying short-lists of candidates, evaluating and screening
    applications, generating personal history profiles of candidates,
    facilitating the interview process and acting as ex-officio.
  • Provide support in the filling of vacant
    posts for all categories, including initiating and following-up on
    reference checks and academic qualifications, ensuring the completion of
    the pre-recruitment formalities, calculating salaries and related
    benefits, and preparing and dispatching offers of appointment and Statement
    of Emoluments.
  • Provide input into policy development for
    HR policies for staff in the Field Service, General Service and related
    categories.
  • Schedule and coordinate entry tests for
    locally-recruited staff.
  • Supervise and support the maintenance of vacancy
    announcement files, staffing tables and tracking of status of recruitment
    cases.
  • Keenly review and process personnel
    actions through UMOJA.
  • Guide staff on visa matters.
Administration of Entitlements:
  • Review and process data pertaining to
    conditions of service.
  • Review and process requests for a wide
    range of entitlements and exceptions to the Staff Rules and Regulations,
    e.g. travel entitlements, currency of payment of emoluments and rental
    subsidy.
  • Monitor issues on conditions of service of
    staff and advise the supervisor of any developments.
  • Guide staff on conditions of service and
    entitlements.
Staff Development and Career Support Training:
  • Offer support in the development and
    tracking of career development programmes in liaison with the mission
    training focal points, the DFS Career Development Unit and the Field
    Career Development Officers.
  • Provide initial advice and answer general
    queries on career development issues in liaison with the DFS Career
    Development Unit and the Field Career Development Officers.
  • Assist in the preparation of training
    material by providing input where appropriate
  • Support the Field Career Development
    Officer in retrenchment exercises with regards to drawing down/ downsizing
    and expanding missions in identifying staff and positions concerned as
    well as relevant programmes.
Classification:
  • Assist in reviewing and processing
    requests for classification by ensuring completeness of requests and
    liaising with requestors when required.
  • Provide advice and answer general queries
    on classification procedures and processes.
  • Assist in providing documentation and
    background materials relating to classification appeals by researching
    background information and liaising with relevant offices when required.

General:

  • Supervise the maintenance of automated
    databases and the centralized reference and filing systems by reviewing
    and approving entries by lower-level staff, ensuring that information is
    accurately and timely entered.
  • Carry out research on a range of Human
    Resources related issues and prepares notes/reports.
  • Undertake research on precedents, policy
    rulings and procedures.
  • Compile data from different sources and
    prepare statistical reports on Human Resources related issues.
  • Research background information and draft
    information circulars on Human Resources related issues.
  • Conduct exit briefings for separating
    staff and assist them in final arrangements.
  • Provide general office support services;
    process, draft, edit, proofread and finalize for signature/approval a
    variety of correspondence and other communications; perform budget
    preparation, input, monitoring and implementation in information systems,
    sets up and maintains files/records (electronic and paper); schedules
    appointments/meetings, monitors deadlines
  • Prepare written responses to queries
    concerning Human Resources related matters.
  • Actively distribute routine work to junior
    support staff, ensuring efficient and timely execution of the work.
  • Train and provide supervision to
    lower-level staff in the unit.
  • Perform other duties as required.



Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre at Entebbe (RSCE) Human Resources Assistant job
    placement should hold a High school or equivalent diploma is required.
    Technical or vocational certificate in human resources, business
    administration or personnel administration is a requirement.
  • A minimum of eight years of progressively
    responsible experience in human resources management or other related
    fields.
  • Previous experience in a United Nations
    field operation is desirable. 
  • Previous experience in a service center or operation
    is desirable.
  • Languages: Fluency in spoken
    and written English is required.
Personal Competencies:
Professionalism:
  • Assists in managing the delivery of
    services with regards to benefits and entitlements to international staff
    of client missions and the international and general services staff of the
    Regional Service Centre, Entebbe (RSCE), covering life and career events
    from pre-appointment to separation, while ensuring transparency, accuracy
    and full compliance with the staff rules and regulations as well as
    ensuring ongoing monitoring and evaluation of work processes and product
    quality.
  • Shows pride in work and in achievements;
    demonstrates professional competence and mastery of subject matter; is
    conscientious and efficient in meeting commitments, observing deadlines
    and achieving results; is motivated by professional rather than personal
    concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating
    gender perspectives and ensuring the equal participation of women and men
    in all areas of work.
Teamwork:
  • Works collaboratively with colleagues to
    achieve organizational goals
  • Solicits input by genuinely valuing
    others’ ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final
    group decision, even when such decisions may not entirely reflect own
    position
  • Shares credit for team accomplishments and
    accepts joint responsibility for team shortcomings
Client Orientation:
  • Considers all those to whom services are
    provided to be “clients ” and seeks to see things from clients’ point of
    view
  • Establishes and maintains productive
    partnerships with clients by gaining their trust and respect
  • Identifies clients’ needs and matches them
    to appropriate solutions
  • Monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems
  • Keeps clients informed of progress or
    setbacks in projects
  • Meets timeline for delivery of products or
    services to client
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 27th November 2017
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