Job Title: Programme Management Officer Organisation: United Nations Regional Service…
Sub Grants and Contracts Senior Finance Officer Non-profit Careers – Mercy Corps
Organisation: Mercy Corps
Duty Station: Uganda
Reports to: Sub Grants and
Contracts Manager
Contracts Manager
About US:
Mercy Corps is an international non-profit organization which implements
high-quality, analytical development programmes in very difficult places. Mercy
Corps has been operating in Uganda since 2006. It has and continues to
implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a
community-led, market driven approach to address poverty and food insecurity
needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
high-quality, analytical development programmes in very difficult places. Mercy
Corps has been operating in Uganda since 2006. It has and continues to
implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a
community-led, market driven approach to address poverty and food insecurity
needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
Job Summary: The Sub Grants
and Contracts Senior Finance Officer is mainly responsible for sub grants
management, monitoring and reporting and compliance with donors/USAID
regulations and Mercy Corps regulations, review and monitor sub grants and sub
grantees to ensure spending is in compliance with the terms and conditions of
the sub grant agreement. He/she is also responsible for tracking sub grants and
sub grantee requirements and for maintaining all sub grants and contracts
financial files. Tracking compliance and compliance trackers for the grant.
and Contracts Senior Finance Officer is mainly responsible for sub grants
management, monitoring and reporting and compliance with donors/USAID
regulations and Mercy Corps regulations, review and monitor sub grants and sub
grantees to ensure spending is in compliance with the terms and conditions of
the sub grant agreement. He/she is also responsible for tracking sub grants and
sub grantee requirements and for maintaining all sub grants and contracts
financial files. Tracking compliance and compliance trackers for the grant.
Key Duties and
Responsibilities:
Responsibilities:
·
Conduct sub grants pre-award assessments and recommends
for substantial involvements and compliance requirements and modifications to
the sub grant agreement and/or monitoring plan to lessen financial and
compliance risks.
Conduct sub grants pre-award assessments and recommends
for substantial involvements and compliance requirements and modifications to
the sub grant agreement and/or monitoring plan to lessen financial and
compliance risks.
·
The jobholder will follow up, collect and review
sub grantees financial reports and fund requests, keep up-to-date records and
report all sub grantees financial status. Review sub grantees financial reports
for correctness, completeness, timeliness and compliance.
The jobholder will follow up, collect and review
sub grantees financial reports and fund requests, keep up-to-date records and
report all sub grantees financial status. Review sub grantees financial reports
for correctness, completeness, timeliness and compliance.
·
Perform sub grantee monitoring visit for
financial and programmatic deliverables review or audit and report findings
with recommendation to the supervisor communicate agreed upon findings to the
sub grantees and follow up its implementation.
Perform sub grantee monitoring visit for
financial and programmatic deliverables review or audit and report findings
with recommendation to the supervisor communicate agreed upon findings to the
sub grantees and follow up its implementation.
·
Handle sub grants close-outs ensuring that all
requirements of the sub grant agreement have been met and that sub grant funds
have been properly settled.
Handle sub grants close-outs ensuring that all
requirements of the sub grant agreement have been met and that sub grant funds
have been properly settled.
·
The incumbent will also follow-up all grant
compliance issues and document all required information.
The incumbent will also follow-up all grant
compliance issues and document all required information.
·
Provide on-going training and support to sub
grantees and Mercy Corps program and finance staff on Mercy Corps and
respective donor’s rules and regulations.
Provide on-going training and support to sub
grantees and Mercy Corps program and finance staff on Mercy Corps and
respective donor’s rules and regulations.
·
Closely monitor sub grants to ensure that sub
grantees are not overspent.
Closely monitor sub grants to ensure that sub
grantees are not overspent.
·
Create sub award card in navigator and update
all milestones and expenditure in navigator.
Create sub award card in navigator and update
all milestones and expenditure in navigator.
·
Regularly review and update sub grantees BVA or
monitoring report from navigator and share with the relevant managers and
departments.
Regularly review and update sub grantees BVA or
monitoring report from navigator and share with the relevant managers and
departments.
·
Maintain sub grantees tracker and update
monthly. Share the updated tracker and list.
Maintain sub grantees tracker and update
monthly. Share the updated tracker and list.
·
Review contracts and maintain/assist in
maintaining and updating the contracts tracker. Distribute monthly tracker for
projection and related use.
Review contracts and maintain/assist in
maintaining and updating the contracts tracker. Distribute monthly tracker for
projection and related use.
·
Review and track all sub grants and
grants/budget purchases and contracts and other commitments. Update the
contracts and communicate monthly.
Review and track all sub grants and
grants/budget purchases and contracts and other commitments. Update the
contracts and communicate monthly.
·
Follow up VAT regulations for the VAT/DUTY taxes
exemptions, reimbursements and reporting to USAID and other donors as per their
specific requirements.
Follow up VAT regulations for the VAT/DUTY taxes
exemptions, reimbursements and reporting to USAID and other donors as per their
specific requirements.
·
Tasked with ensuring donor regulations are
adhered to for all aspects of the operations
Tasked with ensuring donor regulations are
adhered to for all aspects of the operations
·
Maintain all donor and sub grant files and
ensure they are well labeled, fully updated with all contracts, submitted
reports, governing clauses and all other relevant documents.
Maintain all donor and sub grant files and
ensure they are well labeled, fully updated with all contracts, submitted
reports, governing clauses and all other relevant documents.
·
Participate in procurement or contracts biding
and other procurement processes when ever required.
Participate in procurement or contracts biding
and other procurement processes when ever required.
·
Be adaptable and flexible to take board new
tasks and new assignments as requested from time to time.
Be adaptable and flexible to take board new
tasks and new assignments as requested from time to time.
·
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions when ever need
arises.
Assist other finance functions when ever need
arises.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Sub Grants and
Contracts Senior Finance Officer job opportunity should hold a Bachelor’s
degree or equivalent in accounting or finance
The applicant for the Mercy Corps Sub Grants and
Contracts Senior Finance Officer job opportunity should hold a Bachelor’s
degree or equivalent in accounting or finance
·
At least six years’ experience in grants,
financial and contracts management.
At least six years’ experience in grants,
financial and contracts management.
·
Broad knowledge and understanding of donor rules
and regulations is required.
Broad knowledge and understanding of donor rules
and regulations is required.
·
At least three years of international NGO/USG
experience is required.
At least three years of international NGO/USG
experience is required.
·
Demonstrated experience and skill with budget
preparation and analysis, financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.
Demonstrated experience and skill with budget
preparation and analysis, financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.
·
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
·
Possess advanced computer skills in MS Office
programs, particularly Excel
Possess advanced computer skills in MS Office
programs, particularly Excel
·
Prior management experience and strong organizational
skills
Prior management experience and strong organizational
skills
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willingness to travel regularly to Mercy Corps
and sub grantees project sites approximately 50% in Karamoja region.
Willingness to travel regularly to Mercy Corps
and sub grantees project sites approximately 50% in Karamoja region.
·
Demonstrated ability to support programmatic
objectives with timely and meaningful financial information is essential.
Demonstrated ability to support programmatic
objectives with timely and meaningful financial information is essential.
·
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
Proven ability to multi-task, meet deadlines and
process information in support of changing program activities is necessary.
·
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 13th November 2017
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