Job Title: Programme Management Officer Organisation: United Nations Regional Service…
Finance and Operations Manager Non-profit Jobs – IRC
Job Title: Finance and Operations Manager
Organization: IRC
Duty Station: Uganda
About US:
IRC is an international non-profit organisation in the field of water
supply, sanitation, hygiene (WASH) and integrated water resources management
(IWRM). With 49 years of experience, IRC runs large-scale programmes in six
focus countries in Africa, Asia and Latin America; and projects in more than 25
countries supported by a team of over 70 staff across the world. IRC is
headquartered in The Netherlands.
supply, sanitation, hygiene (WASH) and integrated water resources management
(IWRM). With 49 years of experience, IRC runs large-scale programmes in six
focus countries in Africa, Asia and Latin America; and projects in more than 25
countries supported by a team of over 70 staff across the world. IRC is
headquartered in The Netherlands.
Job Summary: The Finance and
Operations Manager will be maintaining reliable records and books of accounts
reflecting the true financial state of IRC Uganda at all times. As well as
ensuring that funds are utilized in the most efficient manner for growth and
goodwill of IRC globally and locally, in line with internationally accepted
financial and accounting procedures. The
Finance Manager reports on the monetary and fiscal status of IRC Uganda
operations and projects, as well as functionally on the day-to-day operations
including reporting. The Finance
Manager work closely with the Project Controller for Uganda (based in The
Netherlands) in regards to the monthly closing off accounts and the
formal (project) reporting
Operations Manager will be maintaining reliable records and books of accounts
reflecting the true financial state of IRC Uganda at all times. As well as
ensuring that funds are utilized in the most efficient manner for growth and
goodwill of IRC globally and locally, in line with internationally accepted
financial and accounting procedures. The
Finance Manager reports on the monetary and fiscal status of IRC Uganda
operations and projects, as well as functionally on the day-to-day operations
including reporting. The Finance
Manager work closely with the Project Controller for Uganda (based in The
Netherlands) in regards to the monthly closing off accounts and the
formal (project) reporting
Key Duties and Responsibilities:
Financial Operations and Management:
·
Maintain
the financial and accounting system of IRC Uganda consistent with financial
regulations, rules, policies and procedures
Maintain
the financial and accounting system of IRC Uganda consistent with financial
regulations, rules, policies and procedures
·
Prepare
and submit as per policy monthly and annual financial results and manage
the cash flow including preparation of cash flow forecasts and wire transfer
requests in accordance with policy
Prepare
and submit as per policy monthly and annual financial results and manage
the cash flow including preparation of cash flow forecasts and wire transfer
requests in accordance with policy
·
Manage
and maintain an effective monthly payroll administration system to ensure that
employees are paid in a timely and accurate manner
Manage
and maintain an effective monthly payroll administration system to ensure that
employees are paid in a timely and accurate manner
·
The
jobholder will reconcile bank and investment accounts
The
jobholder will reconcile bank and investment accounts
·
Manage
the acquisition of capital assets and ensure that assets are properly recorded,
amortized, and disposed of as appropriate
Manage
the acquisition of capital assets and ensure that assets are properly recorded,
amortized, and disposed of as appropriate
·
Coordinate
the establishment of an employee insurance and benefits plans
Coordinate
the establishment of an employee insurance and benefits plans
·
Prepare
the annual budget and annual financial reports in consultation with the Country
Director, Programme Team and Project Controller
Prepare
the annual budget and annual financial reports in consultation with the Country
Director, Programme Team and Project Controller
·
Support
the Country Director and Programme Team with the preparation of the overall
annual country budget as well as budgets for funding applications
Support
the Country Director and Programme Team with the preparation of the overall
annual country budget as well as budgets for funding applications
·
Maintain
financial records for each project including in-country funded projects in a
manner that facilitates monthly management reports
Maintain
financial records for each project including in-country funded projects in a
manner that facilitates monthly management reports
·
Keenly
monitor risk management policies and procedures to ensure that program
and organizational risks are minimized
Keenly
monitor risk management policies and procedures to ensure that program
and organizational risks are minimized
·
Set
up and maintain systems and procedures for internal control
Set
up and maintain systems and procedures for internal control
·
Maintain
and oversee financial accounting systems for cash management, accounts payable,
accounts receivable, journal entries and petty cash
Maintain
and oversee financial accounting systems for cash management, accounts payable,
accounts receivable, journal entries and petty cash
·
Manage
the documentation and maintenance of complete and accurate supporting
information for all financial transactions
Manage
the documentation and maintenance of complete and accurate supporting
information for all financial transactions
·
Oversee
the bookkeeping function including maintenance of the general ledger, accounts
payable, accounts receivable and payroll
Oversee
the bookkeeping function including maintenance of the general ledger, accounts
payable, accounts receivable and payroll
·
Assist
the partners of IRC Uganda –Uganda as needed
Assist
the partners of IRC Uganda –Uganda as needed
·
Supervise
the Finance and Accounts assistant and ensure she effectively carries
out her duties
Supervise
the Finance and Accounts assistant and ensure she effectively carries
out her duties
Financial Reporting and Controlling:
·
Maintain
timely and accurate financial statements and reports that are appropriate for
users such as the Chief Finance Officer, Project Controller, funding partners
and Auditors in accordance with accounting principles and in the case of
funding partners in accordance with contract agreements with funders
Maintain
timely and accurate financial statements and reports that are appropriate for
users such as the Chief Finance Officer, Project Controller, funding partners
and Auditors in accordance with accounting principles and in the case of
funding partners in accordance with contract agreements with funders
·
Facilitate
efficient communication and process navigation between the Uganda Country
Programme and IRC HQ in The Netherlands
Facilitate
efficient communication and process navigation between the Uganda Country
Programme and IRC HQ in The Netherlands
·
Ensure
that all statutory requirements of the organization are met including
filing of annual returns, submission of PAYE, NSSF and benefits remittances and
other relevant taxes on time
Ensure
that all statutory requirements of the organization are met including
filing of annual returns, submission of PAYE, NSSF and benefits remittances and
other relevant taxes on time
·
Prepare
all supporting information for the annual external audit, internal audits
and donor specific audits and liaise with the Project Controller and the
external auditors as necessary
Prepare
all supporting information for the annual external audit, internal audits
and donor specific audits and liaise with the Project Controller and the
external auditors as necessary
·
Complete
and Implement the financial procedures manual and ensure compliance to
accounting policies and procedures by all staff
Complete
and Implement the financial procedures manual and ensure compliance to
accounting policies and procedures by all staff
·
Effectively
handle banking relationships, including negotiation of exchange rates
and validation of all financial statements for effective reconciliation with
bankers
Effectively
handle banking relationships, including negotiation of exchange rates
and validation of all financial statements for effective reconciliation with
bankers
Qualifications, Skills and
Experience:
Experience:
·
The
ideal candidate for the IRC Finance and Operations Manager job opportunity should preferably hold a University
Degree in any of the following; Commerce, Finance, Accounting
The
ideal candidate for the IRC Finance and Operations Manager job opportunity should preferably hold a University
Degree in any of the following; Commerce, Finance, Accounting
·
Certified/Chartered Accountant fully qualified
in ACCA /CPA
Certified/Chartered Accountant fully qualified
in ACCA /CPA
·
Five or more years in a Managerial role in
Accounting or Finance departments, with at least three years non-profit accounting/finance
experience.
Five or more years in a Managerial role in
Accounting or Finance departments, with at least three years non-profit accounting/finance
experience.
·
Broad knowledge and understanding of the
principles and practices of (International) accounting, auditing, and financial
reporting, where experience in complex multi-currency transactions is
considered a plus.
Broad knowledge and understanding of the
principles and practices of (International) accounting, auditing, and financial
reporting, where experience in complex multi-currency transactions is
considered a plus.
·
Previous experience in managing donor projects
funded by USAID and other international public or private agencies and
foundations.
Previous experience in managing donor projects
funded by USAID and other international public or private agencies and
foundations.
·
Excellent written and verbal communication
skills in English.
Excellent written and verbal communication
skills in English.
·
Knowledge of Companies Act, Income Tax Act and
labour/employment laws of Uganda
Knowledge of Companies Act, Income Tax Act and
labour/employment laws of Uganda
·
Proficiency in the use of computer programs for
Accounting and Microsoft Office programs including Excel, Quickbooks, Word,
Power Point and Outlook.
Proficiency in the use of computer programs for
Accounting and Microsoft Office programs including Excel, Quickbooks, Word,
Power Point and Outlook.
Core Competencies and Values:
·
Transparency: Ensure honesty in own behaviour and the
behaviour of others that is consistent with the values of the organization.
Transparency: Ensure honesty in own behaviour and the
behaviour of others that is consistent with the values of the organization.
·
Teamwork: Work cooperatively and effectively
with others to set goals, resolve problems, and make decisions that enhance
organizational effectiveness.
Teamwork: Work cooperatively and effectively
with others to set goals, resolve problems, and make decisions that enhance
organizational effectiveness.
·
Trust: Build trust in the teams you work with,
trust co-workers to be authentic in their work and dealings
Trust: Build trust in the teams you work with,
trust co-workers to be authentic in their work and dealings
·
Problem
solving: Assess
problem situations to identify causes, gather and process relevant information,
generate possible solutions, and make recommendations and/or resolve the
problem.
Problem
solving: Assess
problem situations to identify causes, gather and process relevant information,
generate possible solutions, and make recommendations and/or resolve the
problem.
·
Communicate
Effectively: Speak,
listen and write in a clear, thorough and timely manner using
appropriate and effective communication tools and techniques.
Communicate
Effectively: Speak,
listen and write in a clear, thorough and timely manner using
appropriate and effective communication tools and techniques.
·
Collaboration: Be consistently accountable to co-workers
Collaboration: Be consistently accountable to co-workers
·
Learning
and teaching: Seek to
continually learn from others, and pass on the baton by teaching others to
enhance their effectiveness
Learning
and teaching: Seek to
continually learn from others, and pass on the baton by teaching others to
enhance their effectiveness
How to Apply:
All suitably qualified and interested candidates should send their
application letters, updated CVs and details of their contacts (telephone,
email address and contacts of three referees) to ugandacountryprogramme@ircwash.org
application letters, updated CVs and details of their contacts (telephone,
email address and contacts of three referees) to ugandacountryprogramme@ircwash.org
Deadline: 23rd November,
2017
2017
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