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UN Admin Jobs - Business Support Associate - United Nations World Food Programme (WFP)

Job Title:        Business Support Associate
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Position Grade: NOB
Reports to: Country Director

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Business Support Associate will support the United Nations World Food Programme (WFP) by carrying out front office management functions. At this level, the  job holder is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. He/she has a responsibility for undertaking specialised business support work, such as organisation and coordination of work. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. The Job holder is expected to manage resources, and coach and/or coordinate a team of support staff. The incumbent will oordinate and control a full range of business support services for a specific professional area of work, to ensure that services are delivered effectively. 

Key Duties and Responsibilities:  
·         The jobholder manages the schedule and work program of the Country Director, including official receptions. Keeps Country Director informed by providing relevant information, reports or status updates.
·         The incumbent maintains telephone and particularly frequently called persons.
·         Organizes meetings for Country Director; initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings.
·         Carries out research, compiles data support from records, reports and prepares periodic and adhoc reports as may be needed.
·         Quickly responds to routine queries in a timely and accurate manner.
·         Maintains organized filing system for office of the Country Director in accordance with established classification system.
·         Performs other administrative and logistic support duties as required

Qualifications, Skills and Experience:
·         The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Associate job opportunity should hold a University degree in Secretarial Studies, Social Sciences or related field obtained from a recognized institution;
·         A minimum of six (6) years of relevant working experience in providing executive assistant to high level management and in general administrative work.
·         Work experience in a multicultural environment is desirable.
·         Excellent oral and written communication skills
·         Excellent minute taking and ability to follow rapid and complex discussions
·         Ability to build relationships in a multicultural environment and across functions.
·         High standards of individual integrity and ability to maintain confidentiality
·         Ability to multitask in a fast paced dynamic and diverse environment.
·         Strong expertise in Microsoft Office applications
·         Fluency in oral and written English

4Ps Core Organisational Capabilities:
  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
  • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

How to Apply:
All candidates who desire to join the United Nations World Food Programme (WFP) are encouraged to submit their applications online at the link below.

Deadline: 23rd October 2017

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