UN Jobs – Procurement Analyst at United Nations Development Programme (UNDP)

Job Title:         Procurement Analyst (NOB)
Organization: United Nations
Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Reports to: Operations
Manager
About UNDP:
The United Nations Development Programme (UNDP) is the United Nation’s
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
Job Summary: The Procurement
Analyst supervises the UNDP Country office Procurement Unit and is responsible
for effective delivery of procurement services in order to obtain the best
value for money in a medium country office. He/she analyzes and interprets the
financial rules and regulations and provides solutions to a wide spectrum of
complex issues related to procurement. The Procurement Analyst promotes a
collaborative, client-focused, quality and results-oriented approach in the
Unit. The Procurement Analyst works in close collaboration with the Management
Support and Operations, Programme and project teams in the Country office, UNDP
HQs staff and Government officials to successfully deliver procurement services.
Key Duties and
Responsibilities:  
Ensures elaboration and implementation of operational strategies
focusing on achievement of the following results:
  • Ensure full compliance of procurement
    activities with UN/UNDP rules, regulations, policies and strategies;
    implementation of the effective internal control, proper design and
    functioning of a client-oriented procurement management system.
  • Country office  Procurement business processes mapping
    and elaboration/establishment of internal Standard Operating Procedures
    (SOPs) in Procurement, control of the workflows in the Procurement Unit.
  • Tasked with the analysis of requirements
    and synthesis of proposals for cost saving and reduction strategies.
  • Synthesis of proposals and implementation
    of contract strategy in the Country office 
    including tendering processes and evaluation, contractor appraisal,
    managing the contract and contractor, legal considerations and payment
    conditions, risk assessment.
  • Implementation of the strategic
    procurement in the Country office 
    including sourcing strategy, 
    supplier selection and evaluation, quality management, customer
    relationship management, e-procurement introduction and promotion,
    performance measurement.
Manages and guides procurement processes for Country office , NIM/DIM
projects, and at the request of other Agencies focusing on achievement of the
following results:
  • Ensure timely and duly preparation of
    procurement plans for the office and projects and monitoring of their
    implementation.
  • Implementation of proper monitoring and
    control of procurement processes including organization of Request for
    Quotations (RFQ), Invitations to Bids (ITB) or Request for Proposal (RFP),
    receipt of quotations, bids or proposals, their evaluation, negotiation of
    certain conditions of contracts in full compliance with UNDP rules and
    regulation.
  • Review and certification of submissions to
    the Contract, Asset and Procurement Committee (CAP) and Advisory Committee
    on Procurement (ACP).
  • Management of procurement contracts and,
    upon delegation of responsibility, performing the functions of Manager
    Level 1 in Atlas for Purchase orders approval.
  • Implementation of the internal control
    system which ensures that Purchase orders are duly prepared and
    dispatched. Timely corrective actions on Purchase Orders  with budget check errors and other
    problems.
  • Preparation of cost-recovery bills in
    Atlas for procurement services provided by UNDP to other Agencies.
  • Implementation of harmonized procurement
    services, analysis of requirements and elaboration of proposals on common
    services, introduction of joint procurement for the UN Agencies in line
    with the UN reform.



Ensures introduction and implementation of sourcing strategy and
e-procurement tools focusing on achievement of the following results:
  • Tasked with the development and management
    of the rosters of suppliers, elaboration of supplier selection and
    evaluation, quality and performance measurement  mechanisms.
  • Management of e-procurement module.
Ensures facilitation of knowledge building and knowledge sharing in the
Country office focusing on achievement of the following results:
  • Organization of trainings for the
    operations/ projects staff on Procurement.
  • Synthesis of lessons learnt and best
    practices in Procurement.
  • Sound contributions to knowledge networks and
    communities of practice.
Qualifications, Skills and
Experience:
  • The ideal applicant for the United Nations
    UNDP Procurement Analyst job placement should hold a Master’s Degree or
    equivalent in Procurement, Business Administration, Public Administration,
    Finance, Economics or related field.
  • A minimum of five years of relevant
    experience at the national or international level in procurement
    management.
  • Previous experience in the usage of
    computers and office software packages (MS Word, Excel, etc) and advance
    knowledge of web based management systems.
Core Competencies:
  • Demonstrating/safeguarding ethics and
    integrity 
  • Demonstrate corporate knowledge and sound
    judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating
    team work
  • Facilitating and encouraging open
    communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and
    encourage the learning of others. Promoting learning and knowledge management/sharing
    is the responsibility of each staff member.
  • Informed and transparent decision making
  • UNDP Procurement Certification Programme
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All applications
will be treated with the strictest confidence.
How to Apply:
All suitably qualified and interested candidates who so desire to join
the United Nations Development Programme, UNDP, in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 13th
September 2017
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