The Ugandan Jobline

• Ensure full compliance of procurement
  activities with UN/UNDP rules, regulations, policies and strategies;
  implementation of the effective internal control, proper design and
  functioning of a client-oriented procurement management system.
• Country office  Procurement business processes mapping
  and elaboration/establishment of internal Standard Operating Procedures
  (SOPs) in Procurement, control of the workflows in the Procurement Unit.
• Tasked with the analysis of requirements
  and synthesis of proposals for cost saving and reduction strategies.
• Synthesis of proposals and implementation
  of contract strategy in the Country office 
  including tendering processes and evaluation, contractor appraisal,
  managing the contract and contractor, legal considerations and payment
  conditions, risk assessment.
• Implementation of the strategic
  procurement in the Country office 
  including sourcing strategy, 
  supplier selection and evaluation, quality management, customer
  relationship management, e-procurement introduction and promotion,
  performance measurement.

• Ensure timely and duly preparation of
  procurement plans for the office and projects and monitoring of their
  implementation.
• Implementation of proper monitoring and
  control of procurement processes including organization of Request for
  Quotations (RFQ), Invitations to Bids (ITB) or Request for Proposal (RFP),
  receipt of quotations, bids or proposals, their evaluation, negotiation of
  certain conditions of contracts in full compliance with UNDP rules and
  regulation.
• Review and certification of submissions to
  the Contract, Asset and Procurement Committee (CAP) and Advisory Committee
  on Procurement (ACP).
• Management of procurement contracts and,
  upon delegation of responsibility, performing the functions of Manager
  Level 1 in Atlas for Purchase orders approval.
• Implementation of the internal control
  system which ensures that Purchase orders are duly prepared and
  dispatched. Timely corrective actions on Purchase Orders  with budget check errors and other
  problems.
• Preparation of cost-recovery bills in
  Atlas for procurement services provided by UNDP to other Agencies.
• Implementation of harmonized procurement
  services, analysis of requirements and elaboration of proposals on common
  services, introduction of joint procurement for the UN Agencies in line
  with the UN reform.

• Tasked with the development and management
  of the rosters of suppliers, elaboration of supplier selection and
  evaluation, quality and performance measurement  mechanisms.
• Management of e-procurement module.

• Organization of trainings for the
  operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best
  practices in Procurement.
• Sound contributions to knowledge networks and
  communities of practice.

• The ideal applicant for the United Nations
  UNDP Procurement Analyst job placement should hold a Master’s Degree or
  equivalent in Procurement, Business Administration, Public Administration,
  Finance, Economics or related field.
• A minimum of five years of relevant
  experience at the national or international level in procurement
  management.
• Previous experience in the usage of
  computers and office software packages (MS Word, Excel, etc) and advance
  knowledge of web based management systems.

• Demonstrating/safeguarding ethics and
  integrity 
• Demonstrate corporate knowledge and sound
  judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating
  team work
• Facilitating and encouraging open
  communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and
  encourage the learning of others. Promoting learning and knowledge management/sharing
  is the responsibility of each staff member.
• Informed and transparent decision making
• UNDP Procurement Certification Programme

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