Senior Food Assistance Information and Reporting Officer – WNFAP Charity Jobs – World Vision International

Organisation: World Vision
Duty Station: Arua, Uganda
Reports to: Assistant
Commodity Manager
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The Senior Food
Assistance Information and Reporting Officer will provide overall management
supervision of Commodity Tracking System in the country. The jobholder will
also ensure that all food and non-food aid projects have adequate capacity to
track and account for all the food and non-food items received from various
donors from the point of receipt to the final beneficiary using CTS system. The
incumbent will ensure compliance with WV Uganda, FPMG and Donor (USAD/FFP, WFP,
EC/ECHO etc) requirement regarding accounting and reporting for all donations
given to WV Uganda.
Key Duties and
  • Overall operation management of CTS/LMMS
    and any database management System in all districts implementing food aid
    and non-food items distribution projects.
  • Organize capacity building session for
    FAIROs and field staff (distribution staff) on the operation of the
    CTS/LMMS and other computer based programs (LMMS).
  • Manage the FAIROs in the process of data
    entry and generation of individual district reports. Provide technical backstopping
    for districts staff in the process of implementing CTS/LMMS.
  • Supervise the general management of the
    beneficiary database in close coordination with the Field team. Ensure
    data integrity and security.
  • The incumbent will receive CTS data replication/data
    consolidation from the districts and use it to generate WV Uganda
    consolidated accurate reports (CSR, RSR, LSR, Donor Receipts, and Returns
  • Prepare and submit consolidated reports to
    Commodity Manager for review and submission to FPMG and Donors before the
    7th of every month.
  • Collect and submit CTS/LMMS system backups
    from all FAIROs by 10th every month.
  • Collect and archive all CTS/LMMS report
    and backups (including distribution list) files according to the agreed
    filling system.
  • Design appropriate filling system that
    will ensure easy storage and retrieval of files and documents from the
  • Supervise Monthly uploading of all LMMS
    backups in the FTP site by 10th of every month.
  • Generate and submit accurate CSS, and
    follow up with NO to ensure its signed and posted in the FGDB on time.
  • Manage the generation of food distribution
    invoices from all the districts of operation, work with the respective
    districts staff (Commodity Officers and FAIRO) to ensure that invoices
    have been processed as per agreed timelines.
  • Coordinate with field and M&E teams in
    the supervision of registration and distribution of LMMS ration cards to
    different categories of project beneficiaries and ensure all compliance
    issues are handled.
  • Supervise the maintenance and management
    of the LMMS equipment in all the districts of operation
  • Attend 15% of distribution every cycle to
    ensure compliance and commodity standard are in practice.

Qualifications, Skills and
  • The ideal candidate for the World Vision
    Senior Food Assistance Information and Reporting Officer – WNFAP job
    opportunity should hold a Bachelor’s degree in Business Administration,
    Information Technology I.T, Computer Science, Accounting or Statistics.
    Master’s degree is preferred.
  • At least three years’ working experience
    in IT or 2 year working experience with a NGO or UN agency in Commodities
    Tracking /Accounting.
  • Working experience in port operations,
    clearing and forwarding, dispatch and logistics planning, warehousing and
    storekeeping. Good command of oral and written English.
  • Computer literacy is an added advantage.
  • Good analytical skills.
  • Extensive knowledge of major donor
    regulations pertaining to commodities accountability and reporting.
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 13th
September 2017
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