09 August 2017

UN Admin/Finance Associate Jobs - United Nations High Commissioner for Refugees (UNHCR)

Job Title:        Admin/Finance Associate
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10027571
Vacancy Notice: 23/2017
Reports to: Field Officer
Duty Station: Uganda
Post Grade: GL7

About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Admin/Finance Associate will be supervised by the Field Officer who defines general work objectives and provides necessary advice and guidance. The Admin/Finance Associate will supervise some support staff in which case Managerial competencies M001 and M002 (under 2.3 below) are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD). The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization.

Key Duties and Responsibilities:  
  • The incumbent performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files;
  • The Admin/Finance Associate provides support in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;
  • Carry out surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned.
  • Prepares travel authorization, ID cards and other personnel related documents for staff;
  • Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders.
  • Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;
  • The Admin/Finance Associate also prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;
  • Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action;
  • Performs any other duties as required.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Admin/Finance Associate job placement should have completed Secondary Education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields;
  • At least six years’ experience relevant to the function;
  • Good computer skills (MS office and People soft applications)           
  • Fluency in English and working knowledge of another relevant UN language;

How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.


Deadline: 9th August 2017

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