Personal Assistant (PA) Jobs – National Medical Stores (NMS)

Organization: National
Medical Stores (NMS)
Duty Station: Entebbe,
Uganda
Ref: NMS/2017/07
Report to: Head of Finance
& Accounts
About US:
National Medical Stores is an autonomous Corporation that was
established by an Act of Parliament 1993. Our mandate is to procure, store and
distribute medicines and other medical supplies to public health facilities in
Uganda.
Job Summary: The Personal
Assistant will provides administrative support to the Head of Finance and
Accounts in order to ensure effectiveness and efficiency of the National
Medical Stores (NMS).
Key Duties and
Responsibilities:  
  • The Personal Assistant (PA) prepares and
    processes correspondences and reports for the department in line with NMS
    set policies and procedures.
  • The incumbent will also arrange
    departmental, Management and Board meetings and inform relevant parties
    according to NMS procedures.
  • The Personal Assistant (PA) will design
    and manage department filing system according to NMS records and filing
    procedures.
  • Provide auxiliary support to the immediate
    supervisor in line with NMS set procedures. Arrange and equip the
    department with stationary and office provisions in line with the NMS
    Procedures
  • Prepare and submit annual departmental
    report as directed by the Head of Department
  • Make appointments for the head of
    department and to inform the relevant parties accordingly
  • Identify any risk(s) noted during the
    course of execution of your duties and formally report to your immediate
    supervisor
  • In charge of incoming and outgoing mail



Qualifications, Skills and
Experience: 
  • The applicant for the National Medical
    Stores (NMS) Personal Assistant (PA) should hold an honors Degree in
    Secretarial and Administrative studies or an honors degree with additional
    qualification in office practice/secretarial studies from a recognized
    University or institution.
  • Possession of a certificate in Customer
    Service is an added advantage
  • At least three years of related experience
    as a Personal Assistant (PA)
  • The Personal Assistant (PA) must have a
    minimum typing speed of 50 to 60 words per minute
  • Computer literacy skills
How to Apply:
All suitably qualified and interested candidates should send their
application letters with updated CVs, copies of the academic documents/
transcripts, documents supporting your work experience, names and contact
details of three professional referees addressed and delivered to the Head of
Human Resource and Support Services, National Medical Stores (NMS), Plot 4-12,
Nsamizi Road, P.O Box 16, Entebbe, Uganda.
Deadline: 11th September
2017

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