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Logistics Officer NGO Jobs - Action Africa Help International (AAH)

Job Title:       Logistics Officer
Organisation: Action Africa Help International (AAH)
Duty Station: Uganda
Reports to: Programme Area Manager

About US:
In 1996, Action Africa Help International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was registered in Munich, Germany from where our founders in 2003 moved the organisation’s headquarters to Kenya. AAH-I now works with refugees, host communities and other marginalized and vulnerable groups in Kenya, Uganda, Somalia and South Sudan, where it operates across a range of sectors that seek to bridge relief to development.

Job Summary: The Logistics Officer is responsible for managing the maintenance and, repair of all AAH fleet; recording all AAHU fuel supplies from the pump and in store; and for supervising all activities undertaken by Driver/Mechanics, Fuel and stores clerk at the Settlement Office. The incumbent works to ensure up to date stores records, inventories, stock levels are maintained. She will oversee the proper M&R of the warehousing and with Driver/mechanics to ensure timely & professional delivery of service by AAH-U staff.

Key Duties and Responsibilities:  
  • Coordinate the programme fleet through planning for organized staff movements in the fields and outside the settlements to avoid misuse, attain economy of scales and ensure accountability in the use of fuel.
  • The incumbent will plan for insurance, periodic maintenance and repair of office equipment, vehicles, motorcycles, generators and machinery in line with user manual and operator license guidelines.
  • Allocate and supervise work of Drivers, Fuel Clerk, Store Keeper and Driver/mechanics to ensure professional and timely accomplishment of tasks.
  • Ensure logistical documents such as NEP lists, Vehicle authorization and Fuel requisitions submitted to the Area Manager for signing are correct and complete.
  • Coordinate the flow of logistical information between the project officers, departmental staff and staff in the country offices, and track programme documents.
  • The incumbent will also regularly update records of the workshop activities, requisitions and orders of spare parts, ensure mechanics maintain safety of all workshop tools, equipment and spares.
  • Maintain inventory of stationary and office supplies, maintain and reconcile the fuel stock cards and balances on a daily basis and conduct stock taking exercises for all fuel and lubricants weekly, monthly and on a quarterly basis.
  • Plan for fuel utilization/issuance and make projected requirements for the execution of programme activities by providing information on a monthly basis on stock levels.
  • Supervise issuance of all types of fuel and lubricants in line with laid down policies and procedures and conduct spot checks and verification on fuel and lubricants utilization both physically and on the registers on a routine basis.
  • Prepare and submit periodic reports on supply stock levels and submit them to the relevant offices through the Area Manager’s office when required in line with AAH reporting guidelines.
  • Perform any other duties as may be assigned by the immediate supervisor or management.
Key Result Areas:
  • All staff and programme movements planned and coordinated
  • All office equipment repaired and maintined in line with user manual and operator license guidelines.
  • Inventory of stationary and office supplies updated and maintained weekly, monthly and quarterly.
  • Plan for fuel utilization/issuance and projected monthly stock requirements for the execution of programme activities developed and implemented.
  • Periodic reports on supply stock levels prepared and submitted in line with AAH reporting guidelines
Qualifications, Skills and Experience:
  • The ideal candidate for the Logistics Officer job opportunity should hold a Bachelor’s degree in Stores Management, Warehousing or Fleet Management, logistics or a related qualification from a recognised institution of higher learning
  • At least three years’ experience in Logistics Management.
  • Ability to monitor procedures and translate these for implementation.
  • Computer literacy skills
  • Hold a valid driving/ or riding license with a clean driving record.
  • Excellent interpersonal skills.
  • Ability to work independently with minimum supervision and within a team.
  • Ability to coach and develop staff
  • Ability to manage competing tasks, prioritise and produce high level output consistently
  • Fluency in English, both verbal and written
  • Good reporting skills

How to Apply:
All suitably qualified and interested candidates are strongly encouraged to submit their applications (together with an updated CV) with at least three suitable referees and send address them to;

Senior Human Resource & Administration Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road, P O Box 10501, Kampala, Uganda.

E-mail to: recruitug@actionafricahelp.org. (Please indicate the role you are applying for in the subject line of your application.)

Deadline: 8th August 2017

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