07 August 2017

Human Resources Specialist US NGO Careers - Management Sciences for Health (MSH)

Job Title:         Human Resources Specialist
Organization: Management Sciences for Health (MSH)
Duty Station: Kampala, Uganda
Reports to: Country HR Manager

About Us:
Management Sciences for Health (MSH) is an international non-profit health organization composed of nearly 2500 people from more than 74 nationalities working in over 50 countries. Our mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with our partners, we are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact.

Job Summary: The Senior Human Resources Specialist will mainly be responsible for delivering the components of recruitment on boarding in MSH ensuring that the best possible talent is hired. S/he is responsible for management of Human resources information systems, employee medical insurance information, staff personnel files and MSH Uganda leave records.   She supports the HR team in creation of a healthy working environment through, open policies, information sharing and organization of staff functions. S/he shall stand in for the HR Country Manager in his/her absence.

Key Duties and Responsibilities:  
Recruitment and placement:
  • Takes lead of the in-country recruitment and placement process
  • Ensure all recruitment policies, procedures and techniques are adhered to and recommend improvements.
  • The incumbent will review and prepares recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled
  • Carries out short listing, coordinates & participates in interviews
  • Conducts antiterrorist and reference checks & forwards information for terrorist checks and bio data forms
  • Maintains an active and organized data bank of applicants for various positions.
Prepare and coordinate the new hire on-boarding process:
  • Ensuring that employees have identity/health insurance cards and have completed the relevant enrollment forms processing work permits ensuring that orientation is conducted on a monthly basis, and that all new staff receive the new staff information pack before they report to work.  Follow up with the supervisor and the new employee to ensure s/he has completed the process.
  • Responsible for management of all MSH Uganda leave records ensuring that all leave requests are authorized by supervisors, verified by supervisors and accurately captured in the leave database. Verify leave information in the time sheets to ensure that it is accurately captured.
  • Responsible for HRIS management by processing employment actions in the Nuview system when changes are made to an employee’s status, entering the updated information into the HR database and payroll and sending appropriate communications to the employees.
  • Manage the staff personnel file to ensure that all information is accurate and updated in a timely manner. Routinely file documents and ensure files are complete at all times. Audit files on an bi annual basis.
  • Responsible for ensuring employee medical insurance information is accurate prior to payment, liaising with medical insurance providers to address staff medical issues.
  • Support the creation of a safe and healthy work environment through organizing appropriate activities.
  • Provides general HR support including monitoring of employee contracts dates, processing letters and coordinating the process for separating employees.

Qualifications, Skills and Experience:
  • The ideal candidates for the Management Sciences for Health (MSH) Human Resources Specialist job placement should hold a Bachelor’s degree in Human Resources or equivalent relevant education.
  • At least five years of prior exposure and experience
  • Generalist background with broad knowledge of the human resources functions.
  • Able to work successfully and productively in a team environment or independently and deal with multi-tasks effectively.
  • Demonstrated ability to perform well in a high pressure and complex environment.
  • Excellent problem-solving skills with the ability to envision and deliver innovative solutions.
  • English fluency and strong administrative, organizational, and written and verbal communication skills.
  • Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants environment.
  • Advanced computer skills in word processing, database, presentation, organizational chart and spreadsheet applications; Microsoft Office preferred, along with ability to learn new software packages

How to Apply:
All suitably qualified and interested candidates who wish to join the Management Sciences for Health in the aforementioned capacity are encouraged to Apply Online by clicking on the link below.

Deadline: 8th August 2017

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