Head of Finance and Administration Employment Opportunity – Democratic Governance Facility (DGF)

Job Title:        Head of Finance and Administration
Organisation: Democratic
Governance Facility (DGF)
Duty Station: Kampala,
Reports to: Senior Adviser
About US:
In 2011 eight development partners set up the Democratic Governance
Facility (DGF) to support state and non-state partners to strengthen democracy,
protect human rights, increase access to justice and enhance accountability in
Uganda. The Facility does not implement programmes directly, but is currently
supporting approximately 75 national, regional and district-based partners
working to strengthen democratic governance. Pending final budget approval, the
eight development partners behind DGF have agreed to continue support to the
DGF in the period January 2018 – December 2022. A similar amount of
implementing partners are envisioned to receive support based on Calls for
Proposals. The coming phase of the DGF will build upon the lessons and results
of the first phase, whilst designed to ‘re-fresh’ its approach and engagement
with the Government of Uganda – to demonstrate the value of a governance
programme which connects to national priorities and commitments of the
Job Summary: The Head of
Finance and Administration will manage the finance- and the Administration
Department in the DGF Office. The incumbent will take the lead in managing the
Finance and the Administration Department in the DGF Office starting 1 January
2018 (pending final approval of the budget). The HoFA will manage the Senior
Financial Management Adviser and four Financial Management Advisers supervising
the Programme Accountant. Furthermore, the HoFA will supervise the
Administration and Logistics Manager (ALM), who is responsible for supervising
the Office Administration Assistant and drivers.
Key Duties and
  • As
    a member of the Senior Management Team, supporting the organisation
    in strategic and operational planning and budgeting, ensuring that the
    organisation accomplishes its goals.
  • Tasked
    with ensuring the sound use and management of organisational finances,
    following generally accepted accounting principles.
  • Ensuring
    that all compliance/due diligence checks are conducted in accordance with
    the relevant manuals and that payments are released to implementing
    partners as soon as requirements are satisfied.
  • Maintaining
    rigorous financial performance analysis to inform partner selection and
    bolster the accuracy of financial statements.
  • Ensure
    timely preparation and presentation of required financial reports to
    Development Partners and timely preparation and presentation of
    annual consolidated financial statements for external audit.
  • Tasked
    with leading the organisation in effective and efficient management of
    resources; seeking to ensure value for money by maximising the impact of
    DGF’s deployment of resources.
  • Overseeing
    the management of fiduciary risk across all of DGF’s activities; ensuring
    that a comprehensive understanding of DGF’s fiduciary risks has been
    developed and that strategies are in place and implemented for effective
  • Leading
    the Finance and Administrative team in a manner that empowers them
    to deliver excellent support services and maximises value for money on DGF
  • Overseeing
    the development and implementation of effective procurement policies and
    internal procedures that will ensure best practice whilst achieving
    the timely provision of resources.
  • In
    charge of managing the funding arrangements, including request for funding
    and cash flow management.
  • Playing
    a critical role in preventing, detecting and ensuring that internal
    controls are in place and implemented in accordance with DGF’s
    policy of Zero Tolerance for Corruption both within its own operations and
    within the operations of the implementing partners.
  • Formulating
    strategies for capacity building of partners in financial management
    and ensuring implementation.
  • Guiding
    implementing partners in the field of financial management (planning,
    budgeting, accounting, financial reporting, internal controls and external

Qualifications, Skills and
  • The
    applicant must hold a Master’s Degree in Finance, Business Management,
    Accounting or similar.
  • At least ten years’ progressive experience in financial management in
    medium to large size donor funded organisations
  • Proven
    expertise in developing and implementing financial controls and processes
  • Significant
    experience with implementing financial software and optimizing business
  • Previous
    exposure and experience in managing grants and knowledge of donor
    funding rules and regulations
  • Extensive
    knowledge of international financial reporting standards and other
    accounting best practice
  • Broad
    knowledge and experience in budgeting and forecasting for business
  • Experience
    in managing grants and providing capacity building support to civil
    society organisations in a low to middle income country (desirable)
  • Knowledge
    of Uganda and/or the region an advantage
  • High
    integrity and attention to detail
  • Willingness
    to learn and build capacity
  • Highly
    proactive and innovative
  • Efficient
    and to-the-point
  • Good
    at building relationships
  • Strong
    analytical and problem solving skills
  • Solid
    communicative capacities
How to Apply:
All suitably qualified and interested candidates are encouraged to
visit the web link below and express their interest.
Deadline: 4th
September 2017
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