Area Finance and Administration Officer NGO Jobs – ACTED (Agency for Technical Cooperation and Development)

Organisation: ACTED (Agency
for Technical Cooperation and Development)
Duty Station: Moyo, Uganda
Reports to: Area Coordinator
About ACTED:
ACTED (Agency for Technical Cooperation and Development) is a non-
political and non-confessional international NGO founded in 1993 and
headquartered in Paris, France.  The
organization’s vocation is to save lives, assist vulnerable populations and
bring hope to those in need for a better future.
Job Summary: The Area
Finance and Administration Officer is in charge of ACTED’s field accountancy,
cost controls and follow up and to oversee a variety of administrative and
human resource roles in Moyo office. The Area Finance and Administration
Officer is accountable for the true and fair accountancy of ACTED Moyo office
as well as office support and management of the base Finance and Admin officer.
The incumbent will;
  • Respect and follow-up the ACTED’s FLAT
    procedures;
  • In collaboration with other Area Office
    staff in Moyo, send financial documents in a timely manner to the capital
    office in Kampala.
  • Collaborate with Logistics, Program and
    AME departments.
  • Work closely with the FLAT Officer for
    ACTED Uganda to ensure efficient flow of information from the Moyo Office
    to capital office and FLAT procedures followed by all departments.
Key Duties and
Responsibilities:  
Finance:
  • Prepare weekly updates, monthly reports
    and any other reports requested by line manager.
  • Work in close collaboration with the Area
    Cashier and Logistics officers in Moyo, respect and follow ACTED Finance,
    Logistics and Administration (FLAT) processes and procedures and ensure
    that ACTED’s standard FLAT system is implemented in ACTED Uganda offices.
  • Maintain regular communication with the
    ACTED FLAT team in Uganda to ensure effective implementation of ACTED’s
    programs.
  • Work closely with FLAT departments to
    ensure the accurate and timely receipt of all FLAT documentation to the
    capital office in Kampala.
Accounting:
  • Control advances given to staff;
  • Daily updates to cashbook
  • Mid Month cash book review at Area level
    and sent to capital Office
Cash:
  • Supervise cash management while observing
    ACTED procedures.
  • In charge of the preparation and follow up
    of Cash Request and Cash Flow with capital Office
  • Responsible for checking and signing Cash
    Checking documents at the Area level.
Payment Procedure:
  • Responsible for signing payment voucher
    (Finance section)
  • Responsible for signing purchase order
    (Check allocation & Procurement Scenario)
  • Responsible for checking all documentation
    is fully signed before proceeding with the payment.
Support Filing for all Departments:
  • Finance Department – Responsible for final
    check of Area  office vouchers
    (monthly basis)
  • Finance Department – Responsible for
    supervision of filling process and proper flows with Capital Office
    (monthly basis)
  • Ensure with program, AME and logistics
    departments that relevant copies of project related financial, logistics,
    administrative and programme information are in a designated project file
    at the Area Office while original documents are sent to Kampala Office on
    regular basis.
HR/Administration:
  • Responsible for handling Administration
    and Human Resources issues at Moyoand liaising with both coordination and
    capital HR officers when need be.
  • Ensure that ACTED HR policies and
    procedures are adhered to by all staff members in ACTED Moyo office in
    line with the HR manual.
  • Ensure that time sheets are filled,
    approved, filed, and submitted, that leave requests are properly filled,
    filed, and submitted and that the attendance sheets and leave requests are
    reconciled with each other)
  • Prepare the relevant section(s) of the HR
    TITANIC as requested by the Capital HR Department
  • Ensure that staffs in Moyo office have signed
    their pay slips on monthly basis and submitted to Kampala on timely basis.
  • Maintain personal files for all the staff
    in the Area Office.
  • Maintain leave follow-up and ensure these
    documents are submitted to capital office in a timely manner;
  • Mediate Area office staffs disputes when
    appropriate
  • Work in close collaboration with
    coordination and Kampala team, facilitate disciplinary processes as needed
  • Liaise with authorities in case of need
    and if requested.
  • Receive visitors to office and respond to
    their needs;
  • Performs any other relevant duties 





Qualifications, Skills and
Experience: 
  • The ideal candidate for the ACTED Area Finance
    and Administration Officer job placement must hold a University degree
    with a major in Accounting and part qualification in CPA or A.C.C.A.
  • A minimum of three years of relevant work
    experience within the NGO and humanitarian sectors.
  • Previous experience in working as a
    Finance/Admin Officer on accounting/financial management of programs with
    international, non-profit organizations as well as experience in providing
    administrative support to an international organization HR related matters
    will be an added value.
  • Prior experience with computerized
    accounting and strong organizational and leadership skills.
  • Excellent oral and written English fluency
    required.
  • Strong team player of high integrity,
    pleasant personality, ability to work under least supervision and meet
    strict deadlines.
  • Computer literacy skills and with
    excellent IT Knowledge.
  • Strong people management and leadership
    skills;
  • Language Skills: Fluency in English and Madi is required
         
NB: Applicants should be natives or currently living in Moyo.


How to Apply:
All suitably qualified and interested candidates should hand deliver their applications accompanied by detailed curriculum vitae, three work related referees and daytime contacts to the Senior Community Development Officer or District Labour Officer, Moyo District, P.O. Box 1, Moyo. Uganda

Deadline: 16th August 2017 by 5:00pm
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