2 Administrator Job Opportunities – Mengo Hospital

Organization: Mengo Hospital
Duty Station: Kampala,
Uganda
Reports to: Heads of
Department    
About US:
Mengo Hospital was founded in 1897 in Kampala, and is the oldest hospital
in Uganda. It currently serves as an urban community hospital that provides
modern medical care. Mengo Hospital provides comprehensive care including
radiology, obstetrics, dentistry, orthopedics, and surgery. Additionally, Mengo
Hospital provides critical training and education to health professionals
through its various programs in midwifery and nursing, health sciences, and
laboratory technology. Mengo Hospital also has a dedicated research and
development team that works to find new solutions to health issues in Uganda.
Job Summary: The
Administrator will be in charge of cost controls and follow up and to oversee a
variety of administrative and human resource roles in the Department.
Key Duties and
Responsibilities:  
  • The Administration Officer will be
    responsible for handling Administrative and Human Resources issues in the
    Department while liaising and coordinating with HR officers as the need
    arises.
  • Support the Head of Department in drawing
    up work plans for the department.
  • The jobholder will also support the Head
    of Department in budget preparation for revenue and expenditure in
    consultation with the Finance Manager.
  • Keenly monitor purchases and utilization
    of department supplies.
  • Reconcile daily clinic master transactions
    and posting into the accounting software.
  • Ensure safe keeping of department assets.
  • Work closely with the Hospital works
    supervisor for the servicing and maintenance of the equipment and
    buildings.
  • Coordinate the roles of the Stores
    Officer, Receptionists, Cashier and Cleaners in the department.
  • Put in place a customer care system and
    ensure that it is adhered to.
  • Ensure that staff leave requests are
    properly filled and reconciled



  • Maintain leave follow-up and ensure these
    documents are submitted to the HR department in a timely manner;
  • Work in close collaboration with the HR
    department to mediate departmental staff disputes and facilitate
    disciplinary processes where appropriate
  • Receive visitors to the department and
    respond to their needs;
  • Provide support and build the capacity of
    team members to enable them to give their best
  • Prepare and guide management about the
    quantity of the available assets to be disposed of and their working
    conditions /status, in consultation with the relevant departments.
  • Ensure that each member is provided with
    clear job expectations for achievement of results, standards and behavior
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Administrator
    job opportunity should preferably hold a Bachelor’s Degree in Business
    Administration, Human Resource, Social Science or Development Studies.
    Possession of a Post Graduate Diploma in Finance and Accounting will be an
    added advantage.
  • At least three years’ experience in office
    administration or management preferably in a hospital setting
  • Proven business skills including problem
    solving, strategic planning abilities and critical thinking
  • Excellent written, verbal communication,
    interpersonal skills; high quality document and report preparation;
    excellent presentation skills
  • Demonstrated ability to successfully work
    as a team member and to build and maintain a positive work environment
    across the organization
  • Good computer skills
  • High level of integrity, strong people
    management and public relation skills.
  • Ability to work independently with minimal
    supervision.
  • Availability and willingness to work extra
    hours during emergency responses.
How to Apply:
All suitably qualified and interested candidates should submit their
application letters attached with a CV, copies of academic/training certificates
and testimonials, professional membership certificates indicating three (3)
referees and a reliable e-mail /telephone contact, addressed to:
Medical Director,
Mengo Hospital,
P.O. Box 7161, Kampala. Uganda
Deadline: 1st
September 2017
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