The Ugandan Jobline

• Provides
  guidance and direction to the Allowance & Payments or Benefits
  & Entitlements Service Delivery area consisting of 12 Service Lines.
• Provides
  advice and support to managers and staff on human resources related
  matters.
• Prepares
  and submits special reports and participates and/ or leads special human
  resources projects.
• Stays
  abreast with developments in various areas of human resources.
• Provides
  advice on interpretation and application of policies, regulations and
  rules. Reviews and provides advice on exceptions to policies, regulations
  and rules.
• Administers
  and provides advice on salary and related benefits, travel and social
  security entitlements in full compliance with the staff rules and
  regulations.
• Determines
  and recommends benefits and entitlements for staff on the basis of
  contractual status.
• The
  jobholder also reviews policies and procedures and recommends changes as
  required.
• Reviews
  and recommends level of remuneration of consultants.
• Supervises
  and monitors the work of the Human Resources Assistants in carrying out
  all human resources administrative transactions, including
  preparation of personnel actions, maintenance of staffing tables and
  processing of contracts.
• Prepares
  staff members’ entitlements including claims, daily subsistence allowance,
  mission subsistence allowance for Government Provided Personnel and
  Individual Uniformed Personnel, volunteer living allowance and any other
  allowances for payments in conformity and adherence to applicable
  United Nations policies, particularly staff rules, financial regulations
  and ST/AI issuances or practices, IPSAS policy framework etc.
• Processes
  the entitlements, benefits and payroll for international and national
  civilian staff and non-staff on behalf of the Client Missions and/ or
  RSCE, as well as claims for official travel and expense reimbursements.
• Manages
  the Service Line as appropriate in the business processes related to
  payroll, leave entitlements, contract extensions, other
  entitlements, separations and final payments for civilian staff, non-staff
  and uniformed personnel.
• The
  incumbent also processes the on-boarding, travel arrangements, payment of
  settling-in grants, check-in, check-out and separation activities for
  civilian staff, uniformed personnel and non-staff, as well as the
  installation and repatriation of recognized dependents.
• Monitors
  and evaluates the effectiveness of related guidelines, staff rules, HR
  rules and regulations, practices and procedures, and makes
  recommendations through the Service Line Manager where necessary.
• Ensures
  accurate processing of entitlements and benefits of international staff
  members in the RSCE, such as Personnel Administration of contracts,
  Personnel administration of movements, Time management and
  Separations.
• Provides
  advice to internal and external clients on benefits and entitlements,
  Staff rules and regulations and HR guidelines and promotes a collaborative
  and client-oriented approach.
• Determines,
  certifies and processes financial entitlements related
  appointments, reassignments, ongoing entitlements and salaries
• Ensures
  accurate and complete submission of claims and entitlements
• Reviews
  and recommends revision to HR policy guidelines relating to benefits and entitlements
  as deemed necessary.
• Performs
  HR administration of benefits and entitlements in Umoja in line with the
  delegation of authority.
• Reviews
  and scrutinizes completeness of documentation supporting invoices and
  payment request, as well as advising Vendors, Procurement, Self
  Accounting Units (SAUS), Receiving & Inspection (R&I), etc. any
  missing documentation or anomalies that may delay payment.
• Measures
  performance against established Key Performance Indicators (KPIs).
• Prepares
  and issues Letters of Appointment (LoA) and PAs; Coordinate
  clearances with HQ and Civilian Pre-deployment Training (CPT) with
  Brindisi.
• The
  jobholder also processes check-in and check-out; arrange travel, prepares
  PT8, issues tickets on appointment and separation and processes assignment
  grants, relocation grants and DSA payments.
• Processes
  contract extensions, leave, salary entitlements and allowances for
  international civilian staff
• Raises
  TA and arranges tickets; Updates profiles in FSS; Prepare MOPs for MOVCON
• Guides
  staff on responsibilities, code of conduct and procedures associated with
  entitlements.
• Provides
  general office support services; drafts and/ or processes a variety of
  correspondence and other communications.
• Sets
  up and maintains reference files/ records (electronic and paper)
• Conducts
  research on a range of HR related issues and assists in the preparation of
  notes/ reports.
• Maintains
  automated database containing HR related statistics and prepares periodic
  reports.
• Offers
  support in the preparation of necessary documentation for
  distribution to the Service Line and the Client Missions
• Performs
  other duties as required.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Human Resources Officer job should
  hold an Advanced University
  Degree, preferably in the field of human resources management, business or
  public administration, finance, social sciences, education or in a
  related field is required. An additional recognized certificate or diploma
  in Human Resources Management is a requirement.
• A
  first-level university degree in combination with an additional two (2)
  years of qualifying experience may be accepted in lieu of the
  advanced university degree. An additional recognized certificate or diploma
  in Human Resources Management is a requirement.
• For
  holders of a Master’s Degree, at least five (5) years of progressively
  responsible professional experience in human resources management,
  administration or related area within a national and / or an international
  Organization is required.
• In
  case of a Bachelor’s Degree a minimum of seven (7) years progressively
  relevant professional experience in human resources management,
  administration or related area within a national and / or an international
  Organization is required.
• Significant
  experience working in human resources management within an international
  organization or non-governmental organization – in a conflict or
  post-conflict setting is desirable.
• Prior
  experience with human resources systems and management in an international
  setting is desirable.
• Previous
  experience in a shared service center is desirable.
• Languages: Fluency in English
  or French, (both oral and written) is required; knowledge of the other is
  desirable.

• Professionalism: Knowledge of human resources
  policies, practices and procedures and ability to apply them in the
  Service Line. Staff Rules and Regulations, respective administrative
  instructions and information, human resources policies, process pre-requisites,
  standard operating procedures. Shows pride in work and in achievements;
  demonstrates professional competence and mastery of subject matter; is
  conscientious and efficient in meeting commitments, observing deadlines
  and achieving results; is motivated by professional rather than personal
  concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Planning
  & Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for completing
  work; foresees risks and allows for contingencies when planning; monitors
  and adjusts plans and actions as necessary; uses time efficiently.
• Client
  Orientation:
  Considers all those to whom services are provided to be “clients” and
  seeks to see things from clients’ point of view; Establishes and maintains
  productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client.

• The United Nations Personal History form
  (P-11), Download Here; This should be signed
• Copies of academic certificate (s) and/or
  High School Diploma
• Latest performance evaluation report (for
  internal UN Candidates)

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