UN Human Resources Assistant Job Opportunities – United Nations Regional Service Centre Entebbe (UNRSCE)

Job Title:                 Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (UNRSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number:
RSCE/GJO/004/06/2017
 Reports to: Chief of Unit
Grade: GS-5
About UNRSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
Within delegated authority, the Human Resources Assistant will carry out
the following duties:
  • Render
    support in the preparation of staff members’ entitlements including
    claims, danger pay, daily subsistence allowance, mission subsistence
    allowance for Government Provided Personnel and Individual
    Uniformed Personnel, volunteer living allowance and any other allowances
    for payments in conformity and adherence to applicable United Nations
    policies e.g. staff rules, financial regulations and rules, ST/AI
    issuances or practices, IPSAS policy framework etc.
  • The
    jobholder will also process the entitlements, benefits and payroll for the
    international and national civilian staff and non-staff on behalf of the
    Client Missions and/ or the RSCE, as well as claims for official travel
    and expense reimbursements.;
  • Render
    support in managing the service line as appropriate in the business
    processes related to payroll, leave entitlements, contract extensions,
    other entitlements, separations and final payments for civilian staff,
    non-staff and uniformed personnel.
  • The
    incumbent will also assist in the processes related to the
    on-boarding, travel arrangements, payments of settling-in grants,
    check-in, check-out and separation activities for civilian staff,
    uniformed personnel and non-staff, as well as the installation and
    repatriation of recognized dependents.
  • Keenly
    monitor and evaluate the effectiveness of related guidelines, staff rules,
    HR rules and regulations, practices and procedures, and make
    recommendations through the Chief of Unit where necessary.
  • Process
    and administer end to end entitlements and benefits of International staff
    members in the RSCE in an efficient and timely manner, i.e. Personnel
    Administration of Contracts, Personnel administration of movements, Time
    Management and Separations.
  • Guide
    internal and external clients on Benefits and Entitlements, Staff Rules
    and Regulations and HR guidelines and promote a collaborative and client-oriented
    approach.
  • Review
    and process requests for entitlements and claims.
  • Assist
    the service line with the administration and certification on the
    processing of benefits and entitlements processes in compliance with the
    Rules and Financial framework.
  • Determine,
    certify and process financial entitlements related to appointments,
    reassignments, ongoing entitlements and salaries.
  • Ensure
    accurate and complete submission of claims and entitlements in compliance
    with policy and guidelines
  • Review
    and recommend revision to HR policy guidelines relating to Benefits and
    entitlements as deemed necessary.
  • Perform
    HR administration of Benefits and Entitlements in Umoja in line with the
    delegation of authority, maintain UMOJA entitlements and HR local
    contracts and administration roles.
  • Render
    support in the review and processing of data pertaining to conditions of
    service.
  • Resolve
    queries escalated in iNeed in UMOJA
  • Offer
    general office support services, draft and/ or process a variety of
    correspondence and other communications.
  • Set
    up and maintain reference files/ records (electronic and paper).
  • Schedule
    appointments/ meetings, monitors deadlines, etc.
  • Undertake
    research on a range of HR related issues and assists in the preparation of
    notes/ reports.
  • Maintain
    automated database containing HR related statistics and prepares periodic
    reports.
  • Perform
    a variety of administrative duties (e.g. leave recording, request for
    office supplies and equipment etc.)
  • May
    provide guidance/ training to less experienced staff
  • Perform
    other duties as and when required by the Supervisor.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre Entebbe (RSCE) Human Resources Assistant career
    placement should hold a high
    school diploma or equivalent is required. An additional qualification in
    human resources is desirable.
  • At least five years of progressively responsible experience in Human resources
    management, administrative services or related area is required.
  • Previous
    exposure and experience working in human resources management or
    administrative services within an international organization or
    non-governmental organization – in a conflict or post-conflict setting is
    desirable.
  • Previous
    experience in a shared service center is desirable.
  • Languages: Fluency in oral and written English
    is required. Knowledge
    of another official United Nations language is an advantage.
Personal Competencies:
  • Professionalism: Provide direct operational support
    to the RSCE and its Client Missions by processing HR related entitlements
    and benefits activities, and to all personnel transactions and contract
    administration transactions. Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all areas of work.
  • Teamwork: Works collaboratively with
    colleagues to achieve organizational goals; solicits input by genuinely
    valuing others’ ideas and expertise; is willing to learn from others;
    places team agenda before personal agenda; supports and acts in accordance
    with final group decision, even when such decisions may not entirely
    reflect own position; shares credit for team accomplishments and accepts
    joint responsibility for team shortcomings.
  • Client
    Orientation:

    Considers all those to whom services are provided to be “clients” and
    seeks to see things from clients’ point of view; Establishes and
    maintains productive partnerships with clients by gaining their trust and
    respect; Identifies clients’ needs and matches them to appropriate
    solutions; Monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; Keeps clients
    informed of progress or setbacks in projects; Meets timeline for delivery
    of products or services to client.
     
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not concern
itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications with the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should be signed
  • Copies of academic certificate (s) and/or
    High School Diploma
  • Latest performance evaluation report (for
    internal UN Candidates)
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 30th July 2017

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