Project Coordinator Employment Opportunity – Ministry of Health (MoH)

Job Title:          Project Coordinator  
Organization:  Ministry of Health (MoH)
Duty Station: Kampala,
Uganda
Reports to: Permanent
Secretary (PS)
About US:
The Government of the Republic of Uganda has received financing from
the International Development Association (IDA) towards the cost of the East
Africa Public Health Laboratories Networking Project. The overall objective of
the project is to improve access to diagnostic services among vulnerable
populations living in the cross-border areas of Burundi, Kenya, Tanzania,
Uganda, and Rwanda. The laboratory networking project aims to address the
common challenges facing the five countries in terms of delivery of health
services i.e. dilapidated infrastructure built decades ago; inadequate supply
and quality of human resources which are the backbone of quality diagnostics;
and manual information systems which are not effective for decision making
Job Summary: The Project
Coordinator will have overall responsibility for ensuring the Project is
implemented in accordance with the relevant government and Bank policies and
instruments as outlined in the project documents and agreement. This includes
paying due attention to relevant GoU and World Bank requirements for
procurement, disbursement, financial management, environmental and social
safeguards, etc.
Key Duties and
Responsibilities:  
Planning and Scheduling of Project Activities:
  • The Project Coordinator will provide
    guidance on the preparation of work plans, procurement plans,
    implementation support and such other project management aspects as shall
    be required in project implementation. This includes agreeing schedules
    and formats for the submission of necessary reports and other inputs by
    the partners and agents.
  • Regularly interact with implementers to
    ensure an up-to-date knowledge on project activities, schedules, issues,
    opportunities, etc.
  • Explicitly ensure that implementing of the
    project is in compliance with relevant GoU and World Bank safeguard,
    fiduciary and that adequate documentation exists to demonstrate
    compliance.
  • Generate, compile and provide feedback on
    project progress and achievements.
  • Identify implementation issues and
    bottlenecks and, and in consultation with the implementing agencies
    actively and creatively seek durable solutions., proactive follow-up with
    the implementers to agree and ensure implementation of measures to improve
    progress toward the Development Objectives.
Collaborating, Coordinating Project implementation, monitoring and
reporting:
  • Work closely with the World Bank, regional
    partners, donors, ECSA-HC team and other stakeholders in the
    implementation of the project.
  • Convene progress review meetings of the
    implementing agencies aimed at addressing emerging issues and identifying
    opportunities for improving project outcomes;
  • Take responsibility for overall project
    financial status including regular monitoring of commitments and
    disbursements compared to projections. This includes taking timely and
    effective action in the event that adjustments to project allocations are
    needed.
  • The jobholder will also receive and review
    quarterly reports from the implementing agencies with a view of ensuring
    completeness and compliance with agreed reporting arrangements.
  • Prepare project financial quarterly and
    annual reports; and
  • Prepare project quarterly and annual
    progress reports as well as other reports for the Government of Uganda.
  • Manage personnel contracts in accordance
    with the Project Implementation Manual (PIM).
Leading, Innovating and supervising project implementation:
  • The Project Coordinator shall coordinate
    all activities for the Bank Supervision Missions and mid-term and
    full-term reviews of project.
  • Lead and/or participate in public
    information dissemination activities to assist in communicating the
    project approach, objectives and activities.
  • Work in close liaison with the World
    Bank’s operational staff and consultants to facilitate implementation.
  • Supervise and monitor implementation of
    the procurement plan, and timely identify and address bottlenecks to
    performance of the procurement function. Prepare in a timely manner,
    accurate project implementation progress reports which indicate both the
    technical and financial position of the project.
  • Build and foster a team environment,
    mentor staff, and ensure that capacity building is integrated into all
    project activities.
  • Supervise project staff, international and
    local consultants to ensure effective resource allocation, quality and
    timeliness of work.
  • Maintain quality assurance and facilitate
    effective project monitoring and evaluation.
  • Work closely and support the Internal and
    External Auditors on financial reviews
Key Result Areas:
  • Project annual and Quarterly reports prepared
    within a month after the end of
    each reporting period.
  • Project Management support to the project
    activities and required actions taken to ensure progress,
  • Work plans, procurement plans, financial
    management reports and other planning tools from all participating
    institutions updated regularly.
  • Up to date project information including
    an effective communication strategy for the project approach, objectives
    and activities,
  • Timely submission of monthly and quarterly
    progress reports, work plans, procurement plans and all other reports
    required under the project within the Ministry and to the World Bank.
Qualifications, Skills and
Experience: 
  • The applicant must hold a Bachelor’s
    Degree in Medicine (MBChB) with a Master’s Degree in a Biological sciences
    or related field.
  • A minimum of five years of relevant
    project coordination/management experience.
  • Significant exposure and experience in
    project management and proven management and collaborative skills.
  • Excellent written and oral communication
    skills
  • Demonstrated ability to manage a diverse
    group toward a common objective.
  • Proven ability to establish an effective monitoring system and
    utilize it for improving performance.
  • Broad knowledge of GoU and World Bank
    procurement, financial management and safeguard requirements.
  • Good understanding of development issues –
    especially those related to health is desirable.
How to Apply:
All suitably qualified and interested Ugandans are encourage to hand
deliver their detailed Curriculum Vitae, copies of certificates, Copy of a
National Identity Card and testimonials and names and day time telephone
contracts from at least two competent referees, one of whom must be from your
current or previous employer should be addressed to:
The Permanent Secretary, Ministry of Health, Room D109, Plot 6 Lourdel
Road, P.O. Box 7272, Kampala, Uganda
Deadline: 18th August
2017 by 5:00pm

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