Programme Assistant Austrian NGO Jobs - HORIZONT3000

Job Title:     Programme Assistant
Organisation: HORIZONT3000
Duty Station: Kampala, Uganda
Reports to: Regional Director

About US:
HORIZONT3000 is an Austrian NGO working in the area of development cooperation. With the mandate of our member organisations of the catholic development sector we specialise in the monitoring and implementation of projects as well as in the provision of experts in developing countries.

Job Summary: The Programme Assistant provides support to HORIZONT3000 Regional Office East Africa in Kampala in line with the office practices and donor requirements. The incumbent supports the Regional Director East Africa and supports to successful project implementation in cooperation with the team for Technical Assistance Programme and Finance Projects. The project interventions encompass the areas of rural development, natural resource management and human rights / civil society and climatic change in Kenya, Tanzania and Uganda.

Key Duties and Responsibilities:  
Office Assistance:
  • General administrative support to Regional Office in Kampala
  • Ensure adherence to project contracts and reporting deadlines; compliance management
Specific support to Programme Implementation:
  • Support preparation of trainings, workshops, Sharing Events, exposure visits and team meetings
  • The incumbent will ensure that all trainings, workshops, Sharing Events and team meetings from HORIZONT3000 in East Africa are well documented and saved as hard and soft copies
  • Support budget planning and accountability for trainings, workshops, sharing events and team meetings
  • Regularly assess the filing structure of TA – Programme and Finance Projects and ensure completeness and filing of relevant documents
  • Facilitate contributions for the quarterly HORIZONT3000 East Africa Newsletter
  • Tasked with the compilation of HORIZONT3000 East Africa Newsletter jointly with technical advisors and Project Partners
  • Support preparation and assist organisation of Sharing Events and trainings with local partners (logistics, invitations, etc.)
  • Support preparation and assist launch of calls for Specific Trainings, systematizations, exchange visits for project partners
  • Review all reports from partners for completeness and correctness before submitting them to the respective Programme Officer
  • Tasked with compiling contributions and reports from the annual technical advisor meeting, KNOWHOW3000 events and other and save updates on the server and on KNOWHOW3000 internet platform. 
Qualifications, Skills and Experience: 
  • The applicant should have at least three years of hands-on practical experience as Assistant in administration including basic financial management, office management, compliance management
  • Previous work experience in Kenya, Tanzania and Uganda (at least in two countries)
  • Operational experience in development co-operation, preferably in an (international) NGO
  • Ideally profound knowledge in rural development, natural resource management or human rights / civil society (at least one filed)
  • Computer literacy i.e. hands-on skills in MS-Office programmes
  • Well organised, result-oriented and very good analytical skills
  • Strong team player
  • Strong communicational and organisational skills and interested to work in an international team
  • High degree of self-initiative and self-motivated nature
  • Willingness and motivation to learn (project management, knowledge management, etc.)
  • Competences in the following fields will count as an additional value:
  • Hands-on experience in project proposal writing and implementation of EU-funded projects
  • Previous experience and /or very good knowledge in the field of climate change
  • Excellent English writing skills and good command of Kiswahili

How to Apply:
All suitably qualified and interested candidates are encouraged to send their typed cover letters, curriculum vitae and copies of relevant academic certificates and references via email to:

Deadline: 9th July 2017

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