Programme Assistant Austrian NGO Jobs – HORIZONT3000

Job Title:     Programme Assistant
Organisation: HORIZONT3000
Duty Station: Kampala,
Uganda
Reports to: Regional
Director
About US:
HORIZONT3000 is an Austrian NGO working in the area of development
cooperation. With the mandate of our member organisations of the catholic
development sector we specialise in the monitoring and implementation of
projects as well as in the provision of experts in developing countries.
Job Summary: The Programme
Assistant provides support to HORIZONT3000 Regional Office East Africa in
Kampala in line with the office practices and donor requirements. The incumbent
supports the Regional Director East Africa and supports to successful project
implementation in cooperation with the team for Technical Assistance Programme
and Finance Projects. The project interventions encompass the areas of rural
development, natural resource management and human rights / civil society and
climatic change in Kenya, Tanzania and Uganda.
Key Duties and
Responsibilities:  
Office Assistance:
  • General administrative support to Regional
    Office in Kampala
  • Ensure adherence to project contracts and
    reporting deadlines; compliance management
Specific support to Programme Implementation:
  • Support preparation of trainings,
    workshops, Sharing Events, exposure visits and team meetings
  • The incumbent will ensure that all
    trainings, workshops, Sharing Events and team meetings from HORIZONT3000
    in East Africa are well documented and saved as hard and soft copies
  • Support budget planning and accountability
    for trainings, workshops, sharing events and team meetings
  • Regularly assess the filing structure of
    TA – Programme and Finance Projects and ensure completeness and filing of
    relevant documents
Newsletter:
  • Facilitate contributions for the quarterly
    HORIZONT3000 East Africa Newsletter
  • Tasked with the compilation of
    HORIZONT3000 East Africa Newsletter jointly with technical advisors and
    Project Partners
KNOWHOW3000:
  • Support preparation and assist
    organisation of Sharing Events and trainings with local partners
    (logistics, invitations, etc.)
  • Support preparation and assist launch of
    calls for Specific Trainings, systematizations, exchange visits for
    project partners
  • Review all reports from partners for
    completeness and correctness before submitting them to the respective
    Programme Officer
  • Tasked with compiling contributions and
    reports from the annual technical advisor meeting, KNOWHOW3000 events and
    other and save updates on the server and on KNOWHOW3000 internet platform.
     
Qualifications, Skills and
Experience: 
  • The applicant should have at least three
    years of hands-on practical experience as Assistant in administration
    including basic financial management, office management, compliance
    management
  • Previous work experience in Kenya,
    Tanzania and Uganda (at least in two countries)
  • Operational experience in development
    co-operation, preferably in an (international) NGO
  • Ideally profound knowledge in rural development,
    natural resource management or human rights / civil society (at least one
    filed)
  • Computer literacy i.e. hands-on skills in
    MS-Office programmes
  • Well organised, result-oriented and very
    good analytical skills
  • Strong team player
  • Strong communicational and organisational
    skills and interested to work in an international team
  • High degree of self-initiative and
    self-motivated nature
  • Willingness and motivation to learn
    (project management, knowledge management, etc.)
  • Competences in the following fields will
    count as an additional value:
  • Hands-on experience in project proposal
    writing and implementation of EU-funded projects
  • Previous experience and /or very good
    knowledge in the field of climate change
  • Excellent English writing skills and good
    command of Kiswahili
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their typed cover letters, curriculum vitae and copies of relevant academic
certificates and references via email to: harriet.kalusigarira@horizont3000.org
Deadline: 9th July
2017
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