Procurement Officer Jobs - Uganda Coffee Development Authority (UCDA)



Job Title:        Procurement Officer
Organization: Uganda Coffee Development Authority (UCDA)
Duty Station: Kampala, Uganda
Reports to: Procurement Manager

About US:
Uganda Coffee Development Authority was established as a public authority, and its mandate is to promote and oversee the coffee industry by supporting research, promoting production, controlling coffee quality, and improving the marketing of coffee in order to optimize foreign exchange earnings for the country and payments to the farmers.

Job Summary: The Procurement Officer will coordinate, monitor and provide technical support in the implementation of procurement and disposal of assets function for UCDA to ensure value for money.

Key Duties and Responsibilities:  
  • Offer technical support in the preparation and implementation of procurement and disposal of assets policies, plans and guidelines.
  • Prepare draft bid documents, bid notices, statement of requirements and contracts.
  • The incumbent will manage the issuance, receipt and opening of bids or expressions of interests and proposals from potential bidders.
  • Actively participate and guide Committees in the evaluation of bids for all procurement requirements as per set guidelines.
  • Prepare and submit timely submissions for consideration by the Contracts Committee and support the Unit in implementation of the decisions of the Contracts Committee.
  • Maintain complete and accurate procurement files and records including all correspondences related to procurement or disposal activities, and ensure that records are properly secured and confidential for future use.
  • Support contracts management through monitoring contracts, progress, delivery schedules and pointing out any shortcomings to the Head Procurement & Disposal Unit.
  • Prepare procurement progress reports, monthly procurement reports and other reports as may be required by Management.
  • Work closely with suppliers and other stakeholders to ensure timely delivery of goods and services.
  • Oversee the management of procurement databases including the Integrated Financial Management System (IFMS) and the Government Procurement Portal (GPP).
  • Perform any other duties as assigned by Management.

Qualifications, Skills and Experience: 
  • The ideal candidate should hold an Honors Bachelor’s degree in Procurement, or Supply Chain Management, or Bachelor of Commerce (BCOM) / Bachelor of Business Administration [BBA] with specialization in Procurement and Supply Chain Management, or any other related University Degree from a recognized awarding institution.
  • Full professional qualification/membership of Procurement/Purchasing and Supply Chain Management (like CIPS, ISM) from a recognized awarding institution.
  • At least five years’ experience gained at the level of Procurement Officer in Government or an equivalent level of experience in procurement from a reputable organization.
  • Excellent oral and written communication skills.
  • Extensive knowledge of the PPDA procurement rules and guidelines.
  • Concern for quality and standards
  • Good planning and organizational skills
  • Excellent interpersonal and management skills and ability to work with teams in the organization
  • Fluent in English

How to Apply:
All suitably qualified applicants should send an application letter, detailed curriculum vitae with at least three (3) traceable referees and certified copies of academic certificates addressed to:

The Board Secretary / Director Corporate Services,
Uganda Coffee Development Authority (UCDA)
Coffee House, Plot 35, Jinja Road
P.O. Box 7267, Kampala-Uganda

Email to: ucda_hr@ugandacoffee.org (E-mail size shouldn’t exceed 2 MB. All attachments should be in PDF)

Deadline: 28th July 2017 (by 17.00 hrs. Local Time)

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