Procurement Officer Jobs – Uganda Coffee Development Authority (UCDA)



Job Title:        Procurement Officer
Organization: Uganda Coffee
Development Authority (UCDA)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Manager
About US:
Uganda Coffee Development Authority was established as a public authority, and its mandate is to promote and oversee the coffee industry by
supporting research, promoting production, controlling coffee quality, and
improving the marketing of coffee in order to optimize foreign exchange
earnings for the country and payments to the farmers.
Job Summary: The Procurement
Officer will coordinate, monitor and provide technical support in the
implementation of procurement and disposal of assets function for UCDA to
ensure value for money.
Key Duties and
Responsibilities:  
  • Offer technical support in the preparation
    and implementation of procurement and disposal of assets policies, plans
    and guidelines.
  • Prepare draft bid documents, bid notices,
    statement of requirements and contracts.
  • The incumbent will manage the issuance,
    receipt and opening of bids or expressions of interests and proposals from
    potential bidders.
  • Actively participate and guide Committees
    in the evaluation of bids for all procurement requirements as per set
    guidelines.
  • Prepare and submit timely submissions for
    consideration by the Contracts Committee and support the Unit in
    implementation of the decisions of the Contracts Committee.
  • Maintain complete and accurate procurement
    files and records including all correspondences related to procurement or
    disposal activities, and ensure that records are properly secured and
    confidential for future use.
  • Support contracts management through
    monitoring contracts, progress, delivery schedules and pointing out any
    shortcomings to the Head Procurement & Disposal Unit.
  • Prepare procurement progress reports,
    monthly procurement reports and other reports as may be required by
    Management.
  • Work closely with suppliers and other
    stakeholders to ensure timely delivery of goods and services.
  • Oversee the management of procurement
    databases including the Integrated Financial Management System (IFMS) and
    the Government Procurement Portal (GPP).
  • Perform any other duties as assigned by
    Management.
Qualifications, Skills and
Experience: 
  • The ideal candidate should hold an Honors
    Bachelor’s degree in Procurement, or Supply Chain Management, or Bachelor
    of Commerce (BCOM) / Bachelor of Business Administration [BBA] with
    specialization in Procurement and Supply Chain Management, or any other
    related University Degree from a recognized awarding institution.
  • Full professional qualification/membership
    of Procurement/Purchasing and Supply Chain Management (like CIPS, ISM)
    from a recognized awarding institution.
  • At least five years’ experience gained at
    the level of Procurement Officer in Government or an equivalent level of
    experience in procurement from a reputable organization.
  • Excellent oral and written communication
    skills.
  • Extensive knowledge of the PPDA
    procurement rules and guidelines.
  • Concern for quality and standards
  • Good planning and organizational skills
  • Excellent interpersonal and management
    skills and ability to work with teams in the organization
  • Fluent in English
How to Apply:
All suitably qualified applicants should send an application letter, detailed
curriculum vitae with at least three (3) traceable referees and certified
copies of academic certificates addressed to:
The Board Secretary / Director Corporate Services,
Uganda Coffee Development Authority (UCDA)
Coffee House, Plot 35, Jinja Road
P.O. Box 7267, Kampala-Uganda
Email to: ucda_hr@ugandacoffee.org (E-mail
size shouldn’t exceed 2 MB. All attachments should be in PDF)
Deadline: 28th July
2017 (by 17.00 hrs. Local Time)
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