Procurement Officer Jobs - Uganda Christian University (UCU)

Job Title:       Procurement Officer
Organisation: Uganda Christian University (UCU)
Duty Station: Mbale, Uganda
Reports to: Bursar

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

Key Duties and Responsibilities:  
  • The incumbent will manage all procurement and disposal activities of the University
  • Develop systems and procedures for effective procurement of goods and services for the University
  • Prepare the annual procurement plan for the University
  • Prepare bid documents, suppliers contracts and maintain a list of providers
  • Guide management on all matters regarding the procurement of goods and services and the disposal of assets
  • Oversee the running of the Procurement section, mentor coach and supervise the staff therein
  • Process and review requisitions from various departments for completeness and correctness in line with the approved budget
  • Actively participate in analysing quotations and tender submissions and recommend selections to the Procurement committee
  • Prepare and, issue purchase orders to approved suppliers, following up on LPOs issued to ensure timely deliveries in accordance with agreed terms and conditions
  • Review, evaluate and appraise the performance of suppliers against delivery terms
  • Regularly ascertain that the goods delivered are of the correct quantity and meet the required specifications
  • Maintain an updated suppliers and prices database and records on the procurement and disposal processes
  • Carry out market surveys to identify latest trends in prices, availability and quality, and exploit any potential for alternative suppliers, corporate savings and efficiencies in the procurement processes
  • Coordinate and monitor the disposal of the University assets.
  • Coordinate the periodic review of the progress of the implementation of the procurement plan
  • Propose review of the procurement processes and procedures
  • Prepare and submit periodic procurement and disposal reports of the University assets including the approved procurement requisitions to management on a regular basis
  • Perform any other official duties assigned by the Supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Master’s degree in Procurement and supply Chain Management, or a closely related and relevant discipline from a recognized Institution of Higher Learning
  • Possession of a Bachelor’s degree in Procurement and supply Chain Management, Business Administration or a closely related and relevant discipline from a recognized Institution of Higher Learning.
  • A professional qualification in procurement and Supply Chain Management, obtained from an internationally recognized Institution of Higher Learning e.g. CIPS, is an added advantage
  • A minimum of two years of post master’s work experience in a procurement position at a level of Procurement Assistant or above in a reputable sector or organization
  • Extensive knowledge of Public Procurement & Disposal Laws and Regulations of Uganda is essential.
  • Previous experience working in an institution of higher learning in a similar role shall be an added advantage
  • The jobholder must be a committed and practicing Christian

How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three (Academic, Leadership, Pastoral) references. Please remember to attach two (2) copies of academic and professional certificates and transcripts to:

The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda

Email: (Applications sent online should be in one PDF document)

Deadline: 21st July 2017 by 5:00 pm

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