Procurement Officer Jobs – Uganda Christian University (UCU)

Job Title:       Procurement Officer
Organisation: Uganda
Christian University (UCU)
Duty Station: Mbale, Uganda
Reports to: Bursar
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s missionary
history. The Church Mission Society teamed with Ugandan leaders and others to
assure the College had the necessary intellectual and other capital. By the
late 1990s, the Church of Uganda sought to have a broader impact on society
through the higher education – not only of clergy but of other professionals as
well. Uganda Christian University was established in 1997.
Key Duties and
  • The incumbent will manage all procurement
    and disposal activities of the University
  • Develop systems and procedures for
    effective procurement of goods and services for the University
  • Prepare the annual procurement plan for
    the University
  • Prepare bid documents, suppliers contracts
    and maintain a list of providers
  • Guide management on all matters regarding
    the procurement of goods and services and the disposal of assets
  • Oversee the running of the Procurement
    section, mentor coach and supervise the staff therein
  • Process and review requisitions from
    various departments for completeness and correctness in line with the
    approved budget
  • Actively participate in analysing
    quotations and tender submissions and recommend selections to the
    Procurement committee
  • Prepare and, issue purchase orders to
    approved suppliers, following up on LPOs issued to ensure timely deliveries
    in accordance with agreed terms and conditions
  • Review, evaluate and appraise the
    performance of suppliers against delivery terms
  • Regularly ascertain that the goods
    delivered are of the correct quantity and meet the required specifications
  • Maintain an updated suppliers and prices
    database and records on the procurement and disposal processes
  • Carry out market surveys to identify
    latest trends in prices, availability and quality, and exploit any
    potential for alternative suppliers, corporate savings and efficiencies in
    the procurement processes
  • Coordinate and monitor the disposal of the
    University assets.
  • Coordinate the periodic review of the
    progress of the implementation of the procurement plan
  • Propose review of the procurement
    processes and procedures
  • Prepare and submit periodic procurement
    and disposal reports of the University assets including the approved
    procurement requisitions to management on a regular basis
  • Perform any other official duties assigned
    by the Supervisor.
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold
    a Master’s degree in Procurement and supply Chain Management, or a closely
    related and relevant discipline from a recognized Institution of Higher
  • Possession of a Bachelor’s degree in
    Procurement and supply Chain Management, Business Administration or a
    closely related and relevant discipline from a recognized Institution of
    Higher Learning.
  • A professional qualification in
    procurement and Supply Chain Management, obtained from an internationally
    recognized Institution of Higher Learning e.g. CIPS, is an added advantage
  • A minimum of two years of post master’s
    work experience in a procurement position at a level of Procurement
    Assistant or above in a reputable sector or organization
  • Extensive knowledge of Public Procurement
    & Disposal Laws and Regulations of Uganda is essential.
  • Previous experience working in an
    institution of higher learning in a similar role shall be an added
  • The jobholder must be a committed and
    practicing Christian
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
(Applications sent online should be in one PDF document)
Deadline: 21st July 2017
by 5:00 pm
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