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Principal Administration and Estates Officer Careers – Civil Aviation Authority (CAA)
Job Title: Principal Administration and Estates Officer
Organization: Civil Aviation
Authority (CAA)
Authority (CAA)
Duty Station: Kampala,
Uganda
Uganda
Job Ref: CAA/ADV/EXT/02/2017
Reports to: Manager
Administration
Administration
About CAA:
Civil Aviation Authority (CAA) is a corporate body responsible for the
regulation of Civil Aviation in Uganda. It manages Entebbe International
Airport and 13 other aerodromes upcountry. CAA carries out its work in
conformity with International Civil Aviation Organization (ICAO) Standards and
Recommended Practices (SARPS). The Authority now plans to recruit suitably
qualified Ugandans of impeccable integrity and commitment to fill the following
positions in its establishment.
regulation of Civil Aviation in Uganda. It manages Entebbe International
Airport and 13 other aerodromes upcountry. CAA carries out its work in
conformity with International Civil Aviation Organization (ICAO) Standards and
Recommended Practices (SARPS). The Authority now plans to recruit suitably
qualified Ugandans of impeccable integrity and commitment to fill the following
positions in its establishment.
Job Summary: The Principal
Administration and Estates Officer will ensure that CAA estates, land,
aerodromes, buildings, residences, motor vehicles, as well as various CAA
properties are properly maintained, managed, and protected from
misappropriation, encroachment or damage by third parties.
Administration and Estates Officer will ensure that CAA estates, land,
aerodromes, buildings, residences, motor vehicles, as well as various CAA
properties are properly maintained, managed, and protected from
misappropriation, encroachment or damage by third parties.
Key Duties and
Responsibilities:
Responsibilities:
- Planning and Budgeting:
- Takes part in strategic and
operational planning as well as annual budgetary control. - Participates in the planning
and management of all land and buildings. - Estates Management:
- Maintains an inventory of
company land and premises owned and rented at Entebbe International
Airport, CAA Headquarters and throughout the country. - Ensures that all ownership
documents and certificates for the properties are valid and are in safe
custody as approved by CAA. - The incumbent visits the
Estates regularly to establish their maintenance status and develops a
maintenance schedule. - Visits the Estates to monitor
the conditions of the amenity and ensures that all are functioning
properly. - Prepares and submits reports
on the condition of amenities showing who is responsible for damages. - Ensures that tenants and
users pay their bills on time to avoid disconnections or leaving
unsettled bills on exit from the properties. - Ensures that planned
maintenance is carried out as per plan. - Work closely with the
Directorate of Airports & Aviation Security carries out periodic
inspections to ensure that accepted standards of cleanliness are maintained
for the common areas like the stairs, and the gardens. - Acts as Secretary to the
Housing Allocation Committee. - Work in liaison with the
Legal Department ensures that all CAA land is titled, fenced and date of
renewals of leases are complied with. - Maintains close contact with
National and District authorities that deal with land rates and ensures
that payment and settlement of dues is maintained up to date. - Attends to matters relating
to utilities and ensures that payments are up to date. - In liaison with Administration
ensures that the premises are cleaned in order to maintain high levels of
cleanliness in accordance with required standards. - Regular and monthly reporting
- Regularly submits monthly
reports on all tenants, status of assets, status of agreements and leases
for all properties. - Work in liaison with the
Legal Department, processes required tenancy agreements for signature by
both parties including renewals - Coordinating and collaborating with
other CAA departments: - Work in liaison with the CAA
Engineering Department carries out day to day supervision of properties,
including coordinating, maintaining and repairing of premises in order to
meet customer requirement and improve working conditions. - In liaison with Marketing and
Commercial Department to ensure that all rentable space in the premises
is rented out timely and appropriately - Negotiating with property owners and
landlords: Participates in
the negotiations with Land Lords for hired premises and ensures that
agreements exist and are implemented. - Administration Management process: Ensures prompt provision of
administrative services to ensure there is no disruption of operations. - Management of equipment:
- Makes input into budget
proposals for the provision of
photocopiers and duplicating machines - Continuously supervises the
service providers in order to maintain
optimum uptime of the equipment - Management of fixed assets
- Ensures the physical
availability and security of the assets by keeping a register of their
locations to ensure accountability and guard against loss. - Works closely with the
Accounts Department regularly in matters of fixed Asset editions,
disposals and security to ensure a correct record is always maintained. - Human Resource Management:
- Supervises staff to ensure
that staff deliver results expected. - Implements performance
management on own direct reports in the Department. - Conducts and ensures adequate
on the job training for Administration staff.
Qualifications, Skills and
Experience:
Experience:
- The applicants for the Civil Aviation
Authority (CAA) Principal Administration and Estates Officer job
opportunity should hold a Masters of Science degree in Civil Engineering
or Masters of Science degree in Land Economics or Masters of Science
degree in Quantity Surveying or
Master of Laws (LLM) obtained from a reputable institution. Applicants
with LLM will be required to have a Diploma in legal practice and valid
practicing certificates. The rest of the applicants will be required to be
full members of the relevant professional associations - A minimum of eight years of relevant work
experience in a reputable organization, 4 of which should have been in
Estates Management or Land Management with strong ability to work with
land management/controlling authorities at all levels of government. - Excellent people relations and
interpersonal skills. - Proficiency in the Microsoft Office Suite.
- The incumbent must be a person with a
strong will, able to stand for and defend high ideas and with impeccable
integrity. - Should be target oriented in performance
of duties. - Age: Between 35 to 45 years
How to Apply:
All suitably qualified and interested candidates who desire to join the
aviation industry should send their hand-written applications with detailed CV
and copies of academic certificates plus transcripts with the Job reference
number clearly marked at the top left hand corner of the envelope should be
sent to the address below. Please indicate your (day time) phone contact.
aviation industry should send their hand-written applications with detailed CV
and copies of academic certificates plus transcripts with the Job reference
number clearly marked at the top left hand corner of the envelope should be
sent to the address below. Please indicate your (day time) phone contact.
The Director, Human Resource and Administration,
Civil Aviation Authority (Head Office),
P.O. BOX 5536, Kampala, Uganda.
Deadline: 24th July
2017 by 5:00 PM
2017 by 5:00 PM
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