No Experience Procurement Officer NGO Jobs - Danish Refugee Council (DRC)

Job Title:        Procurement Officer
Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary: The Procurement Officer will provide an efficient and effective support to DRC Program in all procurement process and management.

Key Duties and Responsibilities:  
  • Ensure procurement activities and maintain update data base such as; Supplier list, delivery follow up, weekly procurement tracker prices list, etc.
  • The jobholder will also ensure that DRC chapter 16 is utilized for all procurement process. 
  • Manage all the Order Request and ensure that the requestors are informed on time. 
  • Ensure that the approved orders are supplied in time and informed the requestors 
  • Ensure that the procurement tracker is update and share with relevant program/department on weekly basis. Every Friday before COB. 
  • The jobholder will share with finance and managers on weekly basis all commitment under the procurement. 
  • Establish a pre-qualified supplier list 
  • Develop effective and reliable source of supply chain within the Country. 
  • Work in liaison with logistics manager to establish a framework agreement for common goods needed for DRC operation. 
  • Establish a unit price list of essential items and material commonly purchase to guide the program managers when they are raising the OR and also for budget monitoring purposes. 
  • Conduct market survey to get the best value for money 
  • Maintain and reviewing all records of purchase of goods including their cost, deliveries and payment is done on time 
  • Monitor the supply market trends for updates information like current market price, new products and suppliers as well. 
  • Ensure a good handling of documentation and compliances work related to procurement are filed and kept in the good order for control and audit purposes 
  • To closely work with program managers and keep them informed at all time the status of their request to enable them to plan. 
  • Ensure that supervised staff member is adequately monitored supported to carry on his work efficiently. 
  • Adhere to DRC Code of Conduct and DRC specific procurement procedures within the logistics department. 
  • Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable fleet activities and requirements.
  • Develop and maintain positive relationships with local authorities, other NGOs and any other stakeholders, representing DRC and ensuring good co-operation.
 Quality Management:
  • Be aware of the potential for loss or fraud in fleet activities such as fuel cost, mislead transport usage, and procedures.
  • Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of DRC assets and resources.

Qualifications, Skills and Experience:
  • The ideal candidate for the Danish Refugee Council (DRC) Procurement Officer job placement must hold a High school diploma or above with a qualifications and experience in areas such as fleet management, assets and inventory management, or logistic operations/management, supply chain management, etc.
  • Computer literacy skills i.e. Word, Excel, Power Point, etc.
  • Fluency in spoken and written English

Personal Competencies:
  • Professionalism - Strong personal initiative and willingness to accept responsibilities; good knowledge of logistics work and practices; ability to work in the remote locations
  • Ability to establish priorities and to plan, coordinate and monitor work
  • Sound judgment in applying technical expertise to resolve a rank of issues/problems. 
  • Good negotiating skills and ability to influence others to reach agreement. 
  • Teamwork - Good interpersonal skills; ability to lead teamwork, ability to develop and maintain effective working relationships with logistic counterparts in a multi-cultural, multi-ethnic environment and respect for diversity. Able to perform under pressure, take initiative and possess a resilient attitude

How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below including;
  • A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria
  • Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.

Deadline: 12th July 2017

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