The Ugandan Jobline

• Ensure the daily management of your team
  (leaves, attendance, meeting, weekly objectives);
• Ensure conflict resolution (personal and
  professional) within your team and inform the Senior Team Manager and
  Logistic Coordinator for any issue;
• Carry out disciplinary measures if
  necessary according to the internal regulation and in collaboration with
  your manager;
• Ensure the HR management of your team
  (recruitment, JD, introduction brief, individual follow up, appraisals)

• Ensure the respect of HI purchase
  procedure, arrange training if needed;
• Implement procurement procedures for the
  project and organize the different stages in the local purchasing of goods
  and services : market surveys, ordering, monitoring, receipt, conformity
  checks
• Organize the planning of the purchases and
  define the priorities of the items needed by the applicants to orientate the
  work of your team;
• Ensure that the purchases meet the needs,
  cost, quality & delivery time requirements, having in mind quality and
  sustainability of the purchased items;
• Control the quantities ordered and
  received and quality compliance with the support of the applicant if
  needed;
• Ensure a regular and smooth communication
  with the Administrative department to prepare the supplier payments,
  documents hand-over and expenses follow-up  
• Ensure professional relationships with
  suppliers;
• Ensure that the archiving of these
  documents is clear and ready for external audits;

• Ensure the respect and understanding of
  HI  stock management procedure and
  tools;
• Ensure inventories are done regularly
  (weekly, monthly) for the different items stored within the mission
  (projects and logistic items), and ensure it is spread to the programs
• Ensure optimal storage conditions;
• Crosscheck regularly the data between
  deliveries from warehouse and projects data (delivery note) and support
  the project team on the reconciliation process between the items delivered
  to the partners and the donation certificates received, ensure that the
  documents are matching

• Ensure the respect of HI vehicle
  management procedure; log books, use of the vehicles.
• Ensure regular maintenance of different
  vehicles together with car rental company;
• Ensure that the monthly fleet database
  follow-up is properly and accurately filled out;
• Ensure the respect of Fleet Management
  rules (including security rules applicable to vehicle movements) and that
  the related tools are properly used (Movement Plan, Log Books);
• Ensure that fuel consumption report is
  done regularly, cross-check the data 5.   
  IT and equipment management:
• Ensure the security and the accurate
  follow up of the equipment used on the mission (identification, inventory,
  affectation, equipment files)
• Inform and sensitize the user of their
  responsibility, including signing for material
• Train (or supervise the training) users on
  how to properly use the equipment if needed;
• Responsible of installation and performing
  minor repairs to hardware, software, and peripheral equipment, following
  design or installation specifications
• Ensure a regular maintenance of equipment
  for the whole office, with internal or external actors;

• Ensure the adequate maintenance of
  accommodations, office and the compound;
• Ensure the supply of energy and water in
  the premises as well as other running costs;
• Ensure that premises meet the minimum
  safety and security requirements for instance security light, fire
  extinguisher, fence… material is good working order and applicable with
  the context
• Ensure the premises are in accordance with
  HI standards in collaboration with the Logistics Coordinator.

• Mentor and train the staff under your
  supervision on HI procedures and tools
• Report on a monthly basis, inventories,
  follow up tools (TSA, EMC, VFU) and narrative to the Logistic Coordinator;
  

• The ideal candidate for the Handicap
  International Logistics Manager job opportunity should hold a professional
  diploma or university degree in a Logistics field
• One year of experience in a similar
  position
• Previous experience with an NGO
• Previous experience in emergency response
  is appreciated
• Computer literacy skills i.e. Advanced IT
  knowledge (hardware and software, Microsoft Office, Internet)
• Knowledge of international humanitarian
  response and development work
• Excellent written and spoken English
• Ability to work in an inter cultural
  environment
• Flexibility Responsive, motivated, good
  communicator
• Ability to work under pressure
• Good management skills
• Personal qualities: Calm,
  structured and organized.

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