The Ugandan Jobline

• Ensure the smooth running of the assigned
  base(s) including staff supervision, security, maintenance and liaison
  with landlords,   contractors and
  suppliers
• Ensure completion of establishment and
  implementation of procedures, and policies in each support areas for
  logistics, finance and HR.
• Supervise all financial activities to
  ensure all cash management needs, reporting deadlines and internal and
  external audit requirements are met
• Provide logistical support including
  managing the supply chain, vehicles, assets, IT and communication
  equipment and warehouse.
• Work closely with the camp logisticians to
  ensure that all the vehicles assigned to the camps are well monitored and
  tracked.
• Submit to the logistics for review at the
  end of each month, the fleet performance. (Fuel consumption, maintenance,
  running cots, etc.)
• Ensure accurate and efficient procedures
  are maintained in logistics, particularly in the areas of procurement,
  storage and transportation
• To implement DRC chapter 15 for assets and
  equipment management procedures are adhere to.
• Responsible of tracking DRC assets in
  conjunction with camp logisticians and procurement team to ensure that the
  assets are well tracked and managed.
• To follow up and ensure that the camp
  logisticians submit the monthly asset record on time.
• Keenly track all the new acquired assets
  and record them in the inventory register.
• Manage and track expenditure of assigned
  budget(s), ensuring spending is in accordance and time frames 
• Help in the setup of facilities (team
  houses, offices and warehouses if needed).
• To be flexible and willing to assist in
  other areas of work as requested.

• Ensure the documentation maintaining a
  well ordered filing system relating to national staff (including
  recruitment and selection, contracts, attendance, leave, etc). Sending
  relevant paperwork to Arua base for archiving (including Finance &
  Logistics documents)
• Prepare and submit accurate and timely
  internal reports (API report) as required by field management and
  contribute on request to external reports
• Ensure a clear and transparent paper trail
  is in place for all transactions, that records are kept in an orderly and
  timely fashion and that the filing (archive) system is in line with DRC
  and donor requirements 
• Monitor that regular computer back-ups,
  virus updates and routine maintenance are carried out and provide IT
  troubleshooting

• Manage and oversee the assigned programme
  support staff including recruitment, day-to-day management, development
  and training, appraisal, etc.
• Hold regular team meetings with the
  assigned support staff, reviewing team and individual objectives and
  ensuring team members are kept informed of issues relevant to their work
• Support the Head of Support Services in
  dealing with staff queries/issues, provides translation for documentation,
  notifications and conversations that are relevant to national staff. 

• Ensure security procedures are in place,
  guidelines are kept up-to-date and staff receives relevant security
  information. This includes reviewing security arrangements on a regular
  basis, maintaining communication, providing briefings and ensuring the
  availability of emergency equipment
• Provide support in managing security
  incidents as required, including the writing of incident reports

• Maintain a transparent, honest and
  supportive communication structure with colleagues to ensure they are kept
  informed of applicable support activities and requirements.
• Develop and maintain positive
  relationships with suppliers, local authorities, other NGOs and any other
  stakeholders, representing DRC and ensuring good co-operation.
• Work with the Program Coordinator to
  prepare support any team activities, providing all information required by
  local authority

• Be aware of the potential for loss or
  fraud in logistical activities and procedures. Pro-actively work to
  prevent such occurrences by working with relevant line managers to improve
  transparency and to ensure the best use of DRC assets and resources.
• Transparency and to ensure the best use of
  DRC assets and resources.

• The ideal candidate for the Danish Refugee
  Council (DRC) Field Base Officer job placement must hold a High school
  diploma with qualifications and experience in areas such as fleet
  management, assets and inventory management, or logistic
  operations/management, supply chain management, etc.
• Computer literacy skills i.e. proficiency
  in Word, Excel, Power Point, etc…)
• Fluency in spoken and written English 

• Professionalism – Strong
  personal initiative and willingness to accept responsibilities; good
  knowledge of logistics work and practices; ability to work in the remote
  locations
• Ability to establish priorities and to
  plan, coordinate and monitor work- Sound judgment in applying technical
  expertise to resolve a rank of issues/problems. 
• Good negotiating skills and ability to
  influence others to reach agreement. 
  
• Teamwork – Good interpersonal
  skills; ability to lead teamwork, ability to develop and maintain
  effective working relationships with logistic counterparts in a
  multi-cultural, multi-ethnic environment and respect for diversity. Able
  to perform under pressure, take initiative and possess a resilient
  attitude

• A cover letter (1 page) in which you
  explain why you are interested in the position and how you meet the
  qualities and qualifications criteria
• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.

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