Fresher Base Logistician NGO Careers - Action Against Hunger (ACF)

Job Title:     Base Logistician
Organisation: Action Against Hunger (ACF)
Duty Station: Uganda
Reports to: Field Coordinator

About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which has been in existence for over thirty years. ACF has been implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.

Job Summary: The Base Logistician will take responsibility for the co-ordination and support of logistics activities within the base of operation.  The incumbent will  be responsible for effectively managing logistics needs for staff, vehicles, procurement, assets and stocks for Action Against Hunger with a view to ensuring smooth service to technical departments. He should also develop an interest in the basic security monitoring in the base context.

Key Duties and Responsibilities:  
Base Logistics Management:
  • Ensure strict compliance to Action Against Hunger’s kit log and its implementation in base operations for proper audit filing and control
  • Management of all logistics support, following Action Against Hunger procedures and policies for the management of the supply chain, vehicle fleets, assets and stocks through the technical guidance of the Logistics Coordinator
Procurement:
  • Centralize the programme supply chain by setting up effective order management systems at base level for all local and national orders with support from capital office
  • Through guidance and support from capital office and HoR, ensure local and national procurement practices are compliant with donor regulations practices
  • Organise the procurement of items based on authorised IOFs as requested by the budget holder and  ensure correct Action Against Hunger procedures are followed in procurement chain cycle
  • Update price catalogue with new purchase prices at least every three month
Fleet:
  • Ensure management of vehicle fleet is in line with Action Against Hunger standards (kit log), and ensure appropriate allocation and safe, economical use of vehicles throughout programmes and ensure servicing and maintenance schedules are adhered to.
  • Assist drivers and mechanics with the following duties:
  • Manage the use of vehicles and communication equipment at the base
  • Supervise vehicle plans and allocation in order to optimally serve the needs of programmes
  • Monitor fuel consumption of Action Against Hunger vehicles and document consumption rates for all vehicles 
Human Resources Management:
  • Commitment to and understanding of ACF Charter and Basic Principles
  • Organization of the logistics department (HR chart)
  • Validation of paid leaves request
  • Technical supervision and management of the logistics team: purchase officer, storekeeper, radio operator, drivers, watchmen, custodian…(when and where appropriate)
  • Support the HoR and Logco to adjust the job descriptions of other logistic team members
  • Provide support to HoR and Log Co with performance management, training and development of the Logistics team
Administration:
  • Manage and maintain an updated logistics records including Stock Report, Asset Register, Procurement Tracking Sheet, Fuel Report, Radio Comms Register and Order Follow Ups on a monthly basis
  • Keep a proper record of expenditures, receipts, IOFs, purchase order forms, delivery notes and all other ACF controlled documents properly filed for audit and archive purp

Qualifications, Skills and Experience:
  • The ideal candidate for the Action Against Hunger (ACF) Base Logistician job placement should hold a Bachelor’s degree in Logistics, procurement and supply chain from a recognized university
  • At least two years of professional experience in Logistics.
  • Additional experience in stock management, transport and fleet management will be an added advantage.
  • Significant experience of working in humanitarian relief/development sector in the field, in a logistics or other related program support role. 
  • Strong communications skills, with excellent verbal and written English.
  • Fluent in local dialects in Yumbe is a requirement.
  • Good working knowledge of Computer-Ms WORD/ Excel Computer skills.
  • Willing to work occasional evenings and weekends and to carry out field visits at short notice if required.
  • Previous experience working with NGO or UN agencies
  • Proven knowledge and experience of logistics core competencies
  • Competence in all components of Logistics ( fleet management, transport, warehousing, etc)

How to Apply:
All suitably qualified and interested candidates should send their applications which should include ONLY a cover letter, CV (not more than 4 pages) with at least three referees and a daytime telephone contract. For email applications please note that attached documents should not be larger than 2MBs. All documents should be zipped in one folder. Any email larger than 2MBS will not be considered. Please send your email application to: recruitment.ug@acf-international.org mentioning “BASE LOGISTICIAN” in the subject line.

Deadline: 12th July 2017

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